Prison Healthcare Services Tender

Provision of Integrated Healthcare Services at HMP Gartree and HMP Whatton.

United Kingdom-Derby: Health and social work services

2016/S 153-277894

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Arden and GEM CSU
Cardinal Square, 10 Nottingham Road
For the attention of: Divyang Jagiwala
DE1 3QT Derby
United Kingdom
E-mail: Divyang.Jagiwala@ardengemcsu.nhs.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

NHS England (Health and Justice, North Midlands)
Birch House, Ransom Wood Business Park, Southwell Road West, Rainworth
NG21 0HJ Nottingham
United Kingdom

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Integrated Healthcare Services at HMP Gartree and HMP Whatton.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: HMP Gartree — Market Harborough, England
HMP Whatton — Nottingham, England.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Contract Notice for the Provision of Integrated Healthcare Services at HMP Gartree and HMP Whatton
Bravo Project Ref: project_453 — Integrated Healthcare Services at HMP Gartree & HMP Whatton
Duration of the contract: 3 years + 1 + 1 (two 1 year possible extension subject to annual reviews) = 5 years
Description of the procurement opportunity:
Arden and Greater East Midlands Commissioning Support Unit (AG CSU), acting on behalf of the NHS England (Health and Justice, North Midlands) (The commissioners) invites bids from suitably qualified and experienced healthcare service providers including third sector organisations, social enterprise and other providers to provide Integrated Healthcare Services (IHS) to prisoners at HMP Gartree & HMP Whatton. NHS England (Health and Justice, North Midlands) will be the contracting and commissioning authority for IHS. Since the service provision requirements at both of the prisons are same and they share common service specification, performance framework, and service objectives it is the commissioners’ intention to use procurement with two lots to identify and appoint providers for each of these prisons i.e.
1. HMP Whatton
2. HMP Gartree
The service provision will cater all adult prisoners and fulfil their regular healthcare needs. The current contracts for the IHS will end on 31 March 2017 and as a result the successful providers are expected to be fully operational, providing services from 1.4.2017. Based on the current contract it is anticipated that the value of the contract will be as below*:
1. HMP Whatton — circa GBP 2,633,000 million per annum
2. HMP Gartree — circa GBP 2,776,389 million per annum
For this service provision AG CSU would like to encourage innovative solutions including consortia, strategic alliances and sub-contracts which will deliver value for money and improved services to patients. The service providers will be required to deliver an outcome based high quality Integrated Healthcare service to include provision of below listed services and coordination amongst them:
1 General practice
2 Nursing including nurse practitioner
3 Dentistry
4 Optometry
5 Podiatry
6 Community pharmacy
7 Physiotherapy
8 Mental health
9 Secondary mental health
10 Learning disability (where applicable)
11 Sexual health
12 Smoking cessation services
13 Health promotion
14 Management of Escorts and Bed watches
15 Clinical Waste Management
16 Substance misuse — clinical and psychosocial
17 Personal/Social care
The commissioners encourage innovation and use of technology within service delivery. They are seeking patient centred solutions for the provision of this service with the following aims:
1. Deliver a high quality care which is flexible and meets the varying patient needs at HMP Gartree and HMP Whatton.
2. Find a provider who is able to work effectively and in partnership with the prison service within a secure setting.
3. Establish contracts for services that have been market tested to represent best clinical quality.
In order to achieve above aims and objectives the successful bidders should pay attention to following facets:
a) Quality
b) Integration and coordination amongst various services to be provided under IHS
c) Sustainability
d) Continuous Improvement
e) Value
f) Patient experience
The providers will be required to establish and maintain best practices and use them for continuous service improvement during the term of the contract. The providers will also need to adopt applicable national guidance.
The procurement tender relating to this contract notice will be administered and conducted via the AG CSU’s e-Tendering portal known as Bravo solutions. Providers wishing to bid for this opportunity must register with AG CSU’s e-Tendering portal by visiting following web link: ardengemcsu.bravosolution.co.uk and submit their bids there. Full details regarding this procurement opportunity will be available there.
Once registered, providers should submit their bids by taking following steps:
1. Log in within the portal with the username or password,
2. Click on ‘View Current Opportunities’ sections.
3. Find appropriate project and click on it
4. Follow further instructions provided there
It is expected that the procurement tender will be advertised around 18 August 16.
Type of procurement procedure:
The services will be procured as per the Light Touch Regime detailed in Section 7 of the Public Contracts Regulations 2015 (‘The Regulations’), using the Open Procedure. It is worth noting here that NHS Arden and GEM CSU will only be bound by those parts of the Regulations that applies to contracts for Social and Other Specific Services. The Health & Social Care Act 2012; in particular the regulations made under Section 75 will also be taken into consideration.
Award criteria:
The most economically advantageous tender derived using the criteria stated in the specifications of the Invitation to Tender (ITT).
Additional Information:
A) The contracting Authority intends to use an e-Tendering system for this procurement exercise.
B) Tenders and all supporting information must be priced in sterling and completed in English (or full translation provided at no cost).
C) Any contract entered into, be considered a contract made in England in accordance with English Law and which shall be subject to the exclusive jurisdiction of the English Courts.
D) AG CSU or the contracting Authority participating within this procurement exercise shall not be liable for any costs by those expressing an interest or concern for this contract opportunity.
E) NHS England (Health and Justice, North Midlands) and AG CSU reserve the right at all times acting in their absolute discretion, not to award a contract, to make changes to the structure, format, procedures, CPV codes and timing of the procurement process and to cancel or vary the process in its entirety or any part of it.
— ——————-
* Contract value and activity levels have been derived based on the past experience. There is no guarantee that they will remain at these levels in the future. The actual contract value and activity levels may defer during the period of service provision.

II.1.6)Common procurement vocabulary (CPV)

85000000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: HMP Whatton

1)Short description

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

The procurement tender relating to this contract notice will be administered and conducted via the AG CSU’s e-Tendering portal known as Bravo solutions. Providers wishing to bid for this opportunity must register with AG CSU’s e-Tendering portal by visiting following web link:https://ardengemcsu.bravosolution.co.uk/web/login.html and submit their bids there. Full details regarding this procurement opportunity will be available there.

Once registered, providers should submit their bids by taking following steps:
1. Log in within the portal with the username/password,
2. Click on ‘View Current Opportunities’ sections.
3. Find appropriate project and click on it
4. Follow further instructions provided there
Additional Information:
— —————————–
# The contracting Authority intends to use an e-Tendering system for this procurement exercise.
# Tenders and all supporting information must be priced in sterling and completed in English (or full translation provided at no cost).
# Any contract entered into, be considered a contract made in England in accordance with English Law and which shall be subject to the exclusive jurisdiction of the English Courts.
# AG CSU or the contracting Authority participating within this procurement exercise shall not be liable for any costs by those expressing an interest or concern for this contract opportunity.
# NHS England (Health and Justice, North Midlands) and AG CSU reserve the right at all times acting in their absolute discretion, not to award a contract, to make changes to the structure, format, procedures, CPV codes and timing of the procurement process and to cancel or vary the process in its entirety or any part of it.

Lot No: 2 Lot title: HMP Gartree

1)Short description

2)Common procurement vocabulary (CPV)

85000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company or other guarantee bonds, deposits, insurance or other forms of security may be required in certain circumstances.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority reserves the right to require groupings of contractors to take a particular legal form or to require one party to undertake primary legal liability or to require that each party undertakes joint and several liability.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

16.9.2016

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

Once registered, providers should submit their bids by taking following steps:
1. Log in within the portal with the username/password,
2. Click on ‘View Current Opportunities’ sections.
3. Find appropriate project and click on it
4. Follow further instructions provided there
Type of procurement procedure:
The services will be procured as per the Light Touch Regime detailed in Section 7 of the Public Contracts Regulations 2015 (‘The Regulations’), using the Open Procedure. It is worth noting here that NHS Arden and GEM CSU will only be bound by those parts of the Regulations that applies to contracts for Social and Other Specific Services. The Health & Social Care Act 2012; in particular the regulations made under Section 75 will also be taken into consideration.
Additional Information:
— —————————–
# The contracting Authority intends to use an e-Tendering system for this procurement exercise.
# Tenders and all supporting information must be priced in sterling and completed in English (or full translation provided at no cost).
# Any contract entered into, be considered a contract made in England in accordance with English Law and which shall be subject to the exclusive jurisdiction of the English Courts.
# AG CSU or the contracting Authority participating within this procurement exercise shall not be liable for any costs by those expressing an interest or concern for this contract opportunity.
# NHS England (Health and Justice, North Midlands) and AG CSU reserve the right at all times acting in their absolute discretion, not to award a contract, to make changes to the structure, format, procedures, CPV codes and timing of the procurement process and to cancel or vary the process in its entirety or any part of it.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.8.2016

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