Private Dark Fibre Network Wales

Private Dark Fibre Network Wales

The City and County of Swansea (CCOS) intend to procure the installation and maintenance of a private dark fibre network that would improve the infrastructure required to support broadband connectivity and accessibility for the City and County of Swansea. Details of Bidders’ Day below.

UK-Swansea: Optical-fibre cables for information transmission

2013/S 080-134859

Prior information notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

City and County of Swansea
City and County of Swansea, Civic Centre, Oystermouth Road
For the attention of: Lyn Roberts
SA1 3SN Swansea
UNITED KINGDOM
Telephone: +44 1792637598
E-mail: lyn.roberts@swansea.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Public order and safety
Environment
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:

Private Dark Fibre Network
II.2)Type of contract and place of delivery or of performance

Service category No 5: Telecommunications services
Swansea and South West and Mid Wales Region.
NUTS code UKL18

II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:

The City and County of Swansea (CCOS) intend to procure the installation and maintenance of a private dark fibre network that would improve the infrastructure required to support broadband connectivity and accessibility for the City and County of Swansea and surrounding region, in collaboration with other Public Sector participants in South West and& Mid Wales region including to date, but not exclusively; Pembrokeshire County Council, Carmarthenshire County Council, Neath and Port Talbot County Council, Swansea University, Swansea Metropolitan University, Dyfed Powys Police, Hywel Dda Health Board, Abertawe Bro Morgannwg University HB, South Wales Police and Ambulance Trust. In addition to those listed, interested operators to note that other Public Sector participants in the South West and Mid Wales region may also call off under this arrangement. There is, however, no guarantee of work or obligation for any Public Sector participants (listed or otherwise) to purchase or call off under this arrangement.
The aim of the procurement is to secure long term exclusive rights of use to the CCOS and the collaborating Public Sector participants to a proportion of the fibre capacity; with the successful operator paying the initial investment costs. It is envisaged that the successful operator will install the required infrastructure and also provide maintenance support in relation to such infrastructure and to the fibre network.
To accommodate the number of organisations Public Sector participants that have expressed an interest in participating and include tolerance for a progressive implementation, it is the current intention that the arrangement will be structured as the procurement mechanism would require a framework with a 4 year Framework Agreement which will goven the infrastructure and also call off period mechanism for the for named organisationsPublic Sector participants. The successful operator will then also enter into a It is proposed the Fibre Network maintenance agreement with each Public Sector participant who calls off the Framework Agreement which would relate to the maintenance of such infrastructure and the fibre network. Due to the upfront investment required by the successful operator, it is the current intention that the Fibre Network maintenance agreement would be for a term in the region of 10 years, however, interested operators will be asked to comment on such a term at the Bidders Day referred to below before CCOS make its final decision.: with each participating organisation entering into a maintenance agreement with the successful bidder for the optimum term agreed.
Economic operators shall note that the duration of the framework agreements shall be four year but that the [maintenance agreements] entered into as part of the process may last longer than the duration of the framework agreements (e.g. 10 years in duration) due to the upfront investment that is to be made by the economic operators.
Interested suppliers operators can request an invitation to attend a Bidders Day which will be held week commencing 20.5.2013 at which the structures, scope and procurement approach will be clarified with all interested operators in open forum. There will also be the opportunity for interested operators to ask questions at this Bidders Day. Interested operators to note that an additional follow up bidders day may be organised by CCOS if CCOS deem that one is necessary, however, only those interested operators who express an interest in this first Bidders Day will be invited to any additional bidders day(s) which may be held. Please see section II.7 below for information on how to request an invitation.
II.5)Common procurement vocabulary (CPV)

32562100, 32562300

II.6)Scheduled date for start of award procedures

8.10.2013
II.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:

Expressions of interest to attend the Bidders Day referred to in section II.3 above must be received by no later than 17:00 on the 8.5.2013. Interested operators must contact Lyn Roberts at lyn.roberts@swansea.gov.uk by the time and date specified above in order to express their interest in attending the Bidders Day. CCOS will then confirm the time and date of the Bidders Day as well as the venue by receipt. CCOS reserve the right not to consider any expressions of interest received after the date and time specified and not to invite any interested operators to the Bidders Day who do not express an interest by the time and date specified. Therefore this PIN will close on the 8.5.2013.

For the avoidance of doubt, the expressions of interest referred to above relates to the attendance of the Bidders Day only. Those wishing to tender for this opportunity must express an interest in response to the OJEU notice relating to the same which will be issued in due course.
Interested operators to note that it is the current intention to publish the OJEU notice relating to this opportunity in June 2013.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further information will be provided in the procurement documentation.
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:

Buy4Wales Reference Number: 34823.
VI.3)Information on general regulatory framework

VI.4)Date of dispatch of this notice:22.4.2013