Procurement of Business Growth Events in Lincolnshire

The Council wish to procure a Service Provider to deliver a programme of flagship and smaller scale events which complements the Business Lincolnshire Growth Hub activities.

United Kingdom-Lincoln: Event services

2016/S 245-447533

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Lincolnshire County Council
County Offices, Orchard House, Orchard Street
Lincoln
LN1 1BA
United Kingdom
Contact person: Geoff Daley
Telephone: +44 1522550637
E-mail: geoff.daley@lincolnshire.gov.uk
NUTS code: UKF30

Internet address(es):Main address: www.lincolnshire.gov.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Lincoln:-Event-services./X6Q3Y433XE

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: http://www.delta-esourcing.com/tenders/UK-title/X6Q3Y433XE

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Business Lincolnshire Sustainable Business Growth Programme – Events.

Reference number: BLGH17/ITT01

II.1.2)Main CPV code

79952000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Council wish to procure a Service Provider to deliver a programme of flagship and smaller scale events which complements the Business Lincolnshire Growth Hub activities:

— Event content and audience profiling;

— Venue identification and booking;

—Technology identification and booking;

— Specify/fund any equipment needed with the venue e.g. data projector, flip chart, wi-fi etc.;

— Attendee identification and invitation management utilising the Business Lincolnshire Event-brite account;

— Working with the PR contract to promote events and encourage participation;

— Working with the PR contract to ensure that events are intelligence led and in-line with their communications plan;

— Event communications including content for event materials;

— Creation of delegate packs, name badges/lanyards, etc. Including delegate lists, feedback forms, collation of results;

— Sourcing of and arrangements for event facilitator including arrangement of accommodation;

— Provision of appropriate refreshment.

II.1.5)Estimated total value

Value excluding VAT: 185 400.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKF30

Main site or place of performance:

Lincolnshire.

II.2.4)Description of the procurement:

The Council wish to procure a Service Provider to deliver a programme of flagship and smaller scale events which complements the Business Lincolnshire Growth Hub activities:

— Event content and audience profiling;

— Venue identification and booking;

— Technology identification and booking;

— Specify/fund any equipment needed with the venue e.g. data projector, flip chart, wi-fi etc.;

— Attendee identification and invitation management utilising the Business Lincolnshire Eventbrite account;

— Working with the PR contract to promote events and encourage participation;

— Working with the PR contract to ensure that events are intelligence led and in-line with their communications plan;

— Event communications including content for event materials;

— Creation of delegate packs, name badges/lanyards, etc. Including delegate lists, feedback forms, collation of results;

— Sourcing of and arrangements for event facilitator including arrangement of accommodation;

— Provision of appropriate refreshments / hospitality (alcohol cannot be purchased with ERDF funds);

— Event registration and facilitation services at the event;

— Event photos;

— Compere the event on the day;

— Provide and administer all AV equipment required during the event;

— Promote the event during and prior on Business Lincolnshire Social Media platforms;

— Effective Event Evaluation and Follow Up;

— Updating of County Council CRM system — Engage — with event attendees;

— Utilising the power-point slides introducing the Business Lincolnshire Growth Hub service at all events.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 185 400.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 13/02/2017

End: 13/09/2019

This contract is subject to renewal: yes

Description of renewals:

From these sources, the Council will target an initial sum of 185 400 GBP over 27 months on these initiatives in Lincolnshire. Should sources of subsequent funds become available in future, the Council reserves the right to extend the time-line (a further 3 years plus 3 years potentially), activities and value of this contract via the contract change procedure and in accordance with the Public Contract Regulations 2015.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes

Identification of the project: Sustainable Business Growth Programme ERDF — Priority Axis 3: Digital Growth Programme ERDF — Priority Axis 2: Communications Technology and Investment Priority 2b.

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/01/2017

Local time: 10:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 23/01/2017

Local time: 10:00

Place:

Lincolnshire.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Lincoln:-Event-services./X6Q3Y433XE

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/X6Q3Y433XE

GO Reference: GO-20161215-PRO-9244583.

VI.4)Procedures for review

VI.4.1)Review body

Lincolnshire County Council
County Offices, Orchard Street, Orchard Street
Lincoln
LN1 1BA
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: