Procurement Consultancy Services Portsmouth

Procurement Consultancy Services Portsmouth

Consultancy Services for Support in the Purchase of an Electronic Medical Record Solution for Portsmouth Hospitals NHS Trust.

United Kingdom-Portsmouth: Procurement consultancy services

2017/S 037-066920

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Portsmouth Hospitals NHS Trust
Quuen Alexandra Hospital, Southwick Hill Road
United Kingdom
Contact person: Rupert Hatch
NUTS code: UKJ31
Internet address(es):Main address:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Consultancy Services for Support in the Purchase of an Electronic Medical Record Solution for Portsmouth Hospitals NHS Trust.

Reference number: F10189

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Provision of consultancy services for support in the purchase of an Electronic Medical Record (EMR) solution and associated services for Portsmouth Hospitals NHS Trust.

II.1.5)Estimated total value

Value excluding VAT: 180 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKJ31

II.2.4)Description of the procurement:

Bids are invited for the provision of consultancy services for support in the purchase of an Electronic Medical Record (EMR) solution and associated services to meet the operational and clinical requirements of Portsmouth Hospitals NHS Trust and potentially Isle of Wight NHS Trust to which the IT and procurement departments provide services.

Bids should also include consideration of the possibility of wider use of the resulting EMR solution by other NHS Trusts in whole or in part, perhaps as a consequence of the NHS Future Operating Model, Sustainability and Transformation Plans or other initiatives on a local, regional or national level, or of wider use of the EMR solution contract by other Trusts in whole or in part.

The Trust requires that the successful Consultancy service brings resources and specific expertise and that it provides product specific specialism to the project team. Amongst other requirements as detailed in the ITT documentation the Consultancy must have:

— Demonstrable experience of a successful procurement project which in turn resulted in the successful implementation (whether or not you were involved in this stage) of an EMR solution, ideally at an NHS acute trust;

— Experience and familiarity with running procurement projects through an OJEU Competitive Dialogue procedure, a Competitive Procedure with Negotiation or other complex procurement processes;

— Knowledge and experience of different models of contracts for IT solution and transformation services, including those in which payments are linked either to delivery of product or of cash-releasing savings and the implications of these for the parties to the contracts.

The contract will remain in place subject to the completion of each 1 of the successive specified milestones, the final 1 of which ends with the successful award of contracts for an EMR solution and associated services, currently expected to be in September 2018.

The estimated value of this contract for the purpose of both this OJEU Contract Notice and the Trust’s internal Business Case is 180 000 GBP excluding VAT. Bidders should note that this is not a target figure, however bids that are unaffordable may be excluded from the process.

The submission of the Bidder’s offer will be subject to the NHS South of England Procurement Services’ Conditions of Contract for the Supply of Consultancy Services included within the tender documents.

An OJEU Prior Information Notice for this opportunity was despatched on 7.12.2016, and published on 9.12.2016 under publication number 2016/S 238-433465.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 180 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 22/05/2017
End: 30/09/2018
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 238-433465

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/03/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 20/03/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Portsmouth Hospitals NHS Trust
Queen Alexandra Hospital, Southwick Hill Road
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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