Procurement for All Lift Services Framework

Procurement For All Ltd
1st Floor, Metropolitan House
For the attention of: Martin Ellicott
M16 9HQ Manchester
United Kingdom
Telephone: +44 3005550304
E-mail: martin.ellicott@procurementforall.co.uk

Internet address(es):

General address of the contracting authority: www.procurementforall.co.uk

Electronic access to information: http://www.delta-esourcing.com

Electronic submission of tenders and requests to participate: http://www.delta-esourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

Other: procurement consortium

General public services
Defence
Public order and safety
Environment
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education

The contracting authority is purchasing on behalf of other contracting authorities: yes

New Fylde Housing/Progress
Sumner House, 21 King Street
PR25 2LW Leyland
United Kingdom

Weaver Vale Housing Association
Rudheath Way
CW9 7LL Northwich
United Kingdom

Bromford Housing Association
Exchange Court, Brabourne Avenue
WV10 6AU Wolverhampton
United Kingdom

Trident Housing Association
239 Holliday Street
B1 1SJ Birmingham
United Kingdom

Aspire Housing Ltd
Kingsley, The Brampton
ST5 0QW Newcastle-under-Lyme
United Kingdom

Asra Housing Group
3 Bede Island Road
LE2 7EA Leicester
United Kingdom

Accent Group
Charlestown House, Shipley
BD17 7SW Bradford
United Kingdom

Muir Group Housing Association Ltd
80 Lightfoot Street, Hoole
CH2 3AL Chester
United Kingdom

Leeds Federated Housing Association
Astra House, Spinners Lane
SK12 1GA Poynton
United Kingdom

St Vincent’s Housing Association
1st Floor, Metropolitan House, 20 Brindley Road, Old Trafford, Metropolitan House, 20 Brindley Road
M16 9HQ Manchester
United Kingdom

Viridian
376 Clapham Road
SW9 9AR London
United Kingdom

Contour/Symphony Housing Group
12 Hanover Street
L1 4AA Liverpool
United Kingdom

Metropolitan Housing Association
The Grange, 100 High Street
N14 6PW London
United Kingdom

Midland Heart
20 Bath Row
B15 1LZ Birmingham
United Kingdom

St Ledger Housing
St Leger Court, White Rose Way
DN4 5ND Doncaster
United Kingdom

Wallsall Housing
100 Hatherton Street
WS1 1AB Walsall
United Kingdom

Merlin Housing Society
Building 1, Riverside Court, Bowling Hill, Chipping Sodbury
BS37 6JX Bristol
United Kingdom

Orbit Housing Group
Garden Court, Harry Weston Road, Binley Business Park
CV3 2SU Coventry
United Kingdom

Great Places Housing
119 Union Street
OL1 1TE Oldham
United Kingdom

Equity Housing Group
Armitt House, Monmouth Road
SK8 7EF Cheadle
United Kingdom

Procurement For All: Lifts, Skip Hoist, Hoists, Escalators and Moving Walkways Framework (PFAFW24).

Supplies
Hire purchase

NUTS code UK

The notice involves the establishment of a framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 96

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 50 000 000 GBP

Procurement For All (PFA) are a Procurement Consortium providing EU compliant Frameworks and bespoke Procurement solutions for public sector organisations to draw down from. This Contract Notice is to inform potential interested service providers of our new framework titled Lifts, Skip Hoist, Hoists, Escalators and Moving Walkways Framework (PFAFW24) available nationwide to a variety of public sector organisations (housing and non-housing). Interested parties are encouraged to review the documentation and complete the PQQ.
This Framework covers, but not limited too, Maintenance, Installations and Associated services within, but not limited to, the following areas:
Passenger Lifts — Part Renewals and Repairs Stair and Floor Lifts Home-lifts Bed-hoists Access Hoist Minivators;
Supply and Fit Notices Electrical Works Supply only Keys Testing/Cleaning/Reset/Adjustments to Lifts Insurance Testing Periodic Servicing and Inspections Breakdown Call-outs;
Lift Auditing and Consultancy Services;
Moving Walkways;
Escalators.
Note: Those bidding for lots 1-8 will not be eligible to bid for lots 9-12 (auditing) due to conflict of interest.

42416000

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

Variants will be accepted: no

Estimated value excluding VAT: 50 000 000 GBP

Options: no

This contract is subject to renewal: no

Duration in months: 48 (from the award of the contract)

Lot 1 — Passenger Lifts (including MRL’s), Heavy Goods Lifts and Service Lifts — Servicing, Maintenance and Repairs — This covers the relevant servicing, maintenance, repairs and associated services for any passenger lift, heavy goods lift and service lift. This includes also Passenger Lift operating functions such as Traction and Hydraulic both in MRL and non-MRL (Machine RoomLess Lifts) options. This includes the requirement to conduct the servicing, maintenance and repairs as managed by the client or in a collectively managed approach. Bidders will be expected to provide / use all services, work, materials and associated services related to this Lot in accordance to the relevant industry standards, accreditations and guidelines as well as adhering to all associated legislation. To enable greater client flexibility this Lot may also include a small proportion of work to also include Platform and Through Floor lifts that will need to be directly or indirectly provided as part of this Lots work by successful Lot 1 service providers.

42416000, 42416100, 42416120, 42419510, 42416130, 50750000

Duration in months: 48 (from the award of the contract)

Please refer to PQQ.

Lot 2 — Passenger Lifts (including MRL’s), Heavy Goods Lifts and Service Lifts — Refurbishment, upgrading, supply and installation (including extraction, removal, storage and refitting) — This covers the relevant refurbishment, upgrading, supply and installation and associated services for any passenger lift, heavy goods lift and service lift. This includes also Passenger Lift operating functions such as Traction and Hydraulic both in MRL and non-MRL (Machine RoomLess Lifts) options. This includes the requirement to conduct the above as managed by the client or in a collectively managed approach. Bidders will be expected to provide / use all services, work, installations, materials and associated services related to this Lot in accordance to the relevant industry standards, accreditations and guidelines as well as adhering to all associated legislation. To enable greater client flexibility this Lot may also include a small proportion of work to also include Platform and Through Floor lifts that will need to be directly or indirectly provided as part of this Lots work by successful Lot 2 service providers.

42416000, 42416100, 42416120, 42419510, 42416130, 45313100

Duration in months: 48 (from the award of the contract)

Lot 3 — Vertical Through-floor, Platform and Short Rise Lifts — Servicing, Maintenance and Repairs — This covers the relevant servicing, maintenance, repairs and associated services for any vertical through-floor, platform and short-rise lifts. This includes the requirement to conduct the servicing, maintenance and repairs as managed by the client or in a collectively managed approach. Bidders will be expected to provide / use all services, work, materials and associated services related to this Lot in accordance to the relevant industry standards, accreditations and guidelines as well as adhering to all associated legislation.

42416000, 42416100, 42419510, 42416130, 50750000, 42419500

Duration in months: 48 (from the award of the contract)

Lot 4 — Vertical Through-floor, Platform and Short Rise Lifts — Refurbishment, upgrading, supply and installation (including extraction, removal, storage and refitting) — This covers the relevant refurbishment, upgrading, supply and installation and associated services for any passenger lift, heavy goods lift and service lift. This includes the requirement to conduct the above as managed by the client or in a collectively managed approach. Bidders will be expected to provide / use all services, work, installations, materials and associated services related to this Lot in accordance to the relevant industry standards, accreditations and guidelines as well as adhering to all associated legislation.

42416000, 42416100, 42416130, 42419510, 45313100

Duration in months: 48 (from the award of the contract)

Lot 5 — Stair-lifts and Step-lifts and Hoists (Ceiling Track Overhead, Mobile and Bariatric) — Servicing, Maintenance and Repairs — This covers the relevant servicing, maintenance, repairs and associated services for any stair-lifts, step-lifts and hoists. This includes the requirement to conduct the servicing, maintenance and repairs as managed by the client or in a collectively managed approach. Bidders will be expected to provide / use all services, work, materials and associated services related to this Lot in accordance to the relevant industry standards, accreditations and guidelines as well as adhering to all associated legislation.

42416000, 42416100, 42416130, 42419510, 44115600, 50750000, 42416300, 33192600

Duration in months: 48 (from the award of the contract)

Lot 6 — Stair-lifts and Step-lifts and Hoists (Ceiling Track Overhead, Mobile and Bariatric) — Refurbishment, upgrading, supply and installation (including extraction, removal, storage and refitting) and leasing — This covers the relevant refurbishment, upgrading, supply and installation and associated services for any stair-lift, step-lift and hoist. This includes the requirement to conduct the above as managed by the client or in a collectively managed approach. Bidders will be expected to provide / use all services, work, installations, materials and associated services related to this Lot in accordance to the relevant industry standards, accreditations and guidelines as well as adhering to all associated legislation on.

42416000, 42416100, 42418220, 42419510, 44115600, 45313100, 42416300, 33192600

Duration in months: 48 (from the award of the contract)

Lot 7 — Assisted Bathing (including Hydrotherapy, Aromatherapy, Light Therapy, Pool Lifts and associated products and services) — Full Service — Servicing, Maintenance and Repairs, refurbishment, upgrading, supply and installation (including extraction, removal, storage and refitting) and Leasing — This covers the relevant servicing, maintenance, repairs and associated services for any assisted bathing option / method. This includes the requirement to conduct the servicing, maintenance and repairs as managed by the client or in a collectively managed approach. This Lot also covers the relevant refurbishment, upgrading, supply and installation, leasing and associated services for any assisted bathing option / method. This includes the requirement to be conducted as either managed by the client or in a collectively managed approach. Bidders will be expected to provide / use all services, work, materials and associated services related to this Lot in accordance to the relevant industry standards, accreditations and guidelines as well as adhering to all associated legislation.

42416000, 42416100, 42419510, 33192600, 42419500, 45313100, 42416110

Duration in months: 48 (from the award of the contract)

Lot 8 — Walking Floors and Escalators — Full Service — Servicing, Maintenance and Repairs, refurbishment, upgrading, supply and installation (including extraction, removal, storage and refitting) — This covers the relevant servicing, maintenance, repairs and associated services for any walking floor and escalator. This includes the requirement to conduct the servicing, maintenance and repairs as managed by the client or in a collectively managed approach. This Lot also covers the relevant refurbishment, upgrading, supply and installation and associated services for any walking floor and escalator. This includes the requirement to conduct the above as managed by the client or in a collectively managed approach. Bidders will be expected to provide / use all services, work, materials and associated services related to this Lot in accordance to the relevant industry standards, accreditations and guidelines as well as adhering to all associated legislation.

42416000, 33192600, 42419000, 42419510, 42419500, 45313100, 50750000, 42416500, 42419540, 42416400,42419530, 50740000

Duration in months: 48 (from the award of the contract)

Lot 9 — Auditing and Consultancy for Passenger Lifts, Vertical Through-floor, Platform and Short Rise Lifts and Heavy Goods and Service Lifts — This covers all relevant elements of the full auditing and consultation of any lifts included in this Lot (and associated parts and products). This will include aspects such as but not limited to, evaluation of products specification advice, gap analysis of properties audited with recommendations. The ability to provide both routine audits and ad hoc reactive audits. Audits will cover both occupied and void properties for commercial, communal and domestic premises. There is the potential for bidders on this Lot to be required to audit a reasonable proportion of all additional lifts, hoists and associated products within the Framework within a premises such as those serviced, installed and maintained within the other Lots within this Framework. The Lot will include work relating to auditing of installations, their maintenance contracts and include the ability to provide a full documentation, assessment and certification to ensure full compliance. The auditing service requested can include risk assessments and other service reports. The Lot may also require the witnessing of contractor performance and post servicing and on-site installations quality control inspections.

42416000 – JA18, 42416100, 42416130, 79212000

Duration in months: 48 (from the award of the contract)

Lot 10 — Auditing and Consultancy for Stair-lifts and Step-lifts, Hoists, Vertical Through-floor, Platform, Short Rise Lifts and Assisted Bathing — This covers all relevant elements of the full auditing and consultation of any stair-lifts, step-lifts, hoists and assisted bathing products included in this Lot (and associated parts and products). This will include aspects such as but not limited to, evaluation of products specification advice, gap analysis of properties audited with recommendations. The ability to provide both routine audits and ad hoc reactive audits. Audits will cover both occupied and void properties for commercial, communal and domestic premises. There is the potential for bidders on this Lot to be required to audit a reasonable proportion of all additional lifts, hoists and associated products within the Framework within a premises such as those serviced, installed and maintained within the other Lots within this Framework. The Lot will include work relating to auditing of installations, their maintenance contracts and include the ability to provide a full documentation, assessment and certification to ensure full compliance. The auditing service requested can include risk assessments and other service reports. The Lot may also require the witnessing of contractor performance and post servicing and on-site installations quality control inspections.

42416000 – JA18, 42416100, 44115600, 42416110, 42416130, 42418220, 42416300, 79212000

Duration in months: 48 (from the award of the contract)

Lot 11 — Auditing and Consultancy for Walking Floors and Escalators — This covers all relevant elements of the full auditing and consultation of any walking floors and escalators included in this Lot (and associated parts and products). This will include aspects such as but not limited to, evaluation of products specification advice, gap analysis of properties audited with recommendations. The ability to provide both routine audits and ad hoc reactive audits. Audits will cover both occupied and void properties for commercial, communal and domestic premises. There is the potential for bidders on this Lot to be required to audit a reasonable proportion of all additional lifts, hoists and associated products within the Framework within a premises such as those serviced, installed and maintained within the other Lots within this Framework. The Lot will include work relating to auditing of installations, their maintenance contracts and include the ability to provide a full documentation, assessment and certification to ensure full compliance. The auditing service requested can include risk assessments and other service reports. The Lot may also require the witnessing of contractor performance and post servicing and on-site installations quality control inspections.

42416000 – JA18, 42416500, 79212000, 42416400

Duration in months: 48 (from the award of the contract)

Lot 12 — Complete Auditing and Consultancy for all Lifts, Hoists and Associated Products — This covers all relevant elements of the full auditing and consultation of any lifts, hoists and associated products included in this Framework (and associated parts and products). This will include aspects such as but not limited to, evaluation of products specification advice, gap analysis of properties audited with recommendations. The ability to provide both routine audits and ad hoc reactive audits. Audits will cover both occupied and void properties for commercial, communal and domestic premises. The Lot will include work relating to auditing of installations, their maintenance contracts and include the ability to provide a full documentation, assessment and certification to ensure full compliance. The auditing service requested can include risk assessments and other service reports. The Lot may also require the witnessing of contractor performance and post servicing and on-site installations quality control inspections.

42416000 – JA18, 42416300, 42416100, 79212000, 42416110, 42416130, 42418220, 44115600, 42416400,42416500

Duration in months: 48 (from the award of the contract)

Deposits and guarantees required but not limited to: Parent Company Guarantees, Insolvency Cover and /or Warranties may be required by the client. Details shall be provided at the Framework Invitation to Tender stage, and/or Call Off stage.

Deposits and guarantees required but not limited to: Parent Company Guarantees, Insolvency Cover and / or warranties may be required by the client. Details shall be provided at the Invitation to Tender stage, and/or Call Off stage.

Where the bidders form a consortium they may be required to incorporate a company to form a special purpose vehicle. In the event of a group of organisations submitting an offer it will be necessary to provide an undertaking that each organisation will have joint liability for the due performance of any contract called off and entered into between the individual member of Procurement For All consortium and such a group of organisations under the framework agreement.

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Where the bidders form a consortium they may be required to incorporate a company to form a special purpose vehicle. In the event of a group of organisations submitting an offer it will be necessary to provide an undertaking that each organisation will have joint liability for the due performance of any contract called off and entered into between the individual member of Procurement For All consortium and such a group of organisations under the framework agreement.

Information and formalities necessary for evaluating if the requirements are met: Refer to the PQQ.

Information and formalities necessary for evaluating if the requirements are met: Refer to the PQQ.
Minimum level(s) of standards possibly required: Refer to the PQQ.

Information and formalities necessary for evaluating if the requirements are met:
Refer to the PQQ.
Minimum level(s) of standards possibly required:
Refer to the PQQ.

Restricted

Envisaged minimum number 20: and maximum number 96
Objective criteria for choosing the limited number of candidates: Refer to the PQQ.

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 50

2. Quality. Weighting 50

An electronic auction will be used: no

PFAFPW24

Prior information notice

Notice number in the OJEU: 2016/S 032-051770 of 16.2.2016

Payable documents: no

14.10.2016 – 13:00

English.

This is a recurrent procurement: no

The contract is related to a project and/or programme financed by European Union funds: no

To access the documentation please visit the website: https://www.delta-esourcing.com via the responses manager, please type the following Access Code: 8G788Y8K6Z.

Note: Tenderers submitting bid for Lots 1-8 will not eligible for award for Lots 9 to 12 due to a conflict of interest arising.

Registered Providers who may become members of PFA may include any of those listed in the list of Registered Providers at the time of Call Off from the framework: https://www.gov.uk/government/publications/current-registered-providers-of-social-housing

All other potential members who may Call Off from the framework, see link below:

UK Government: Departments, Agencies and Public Bodies: https://www.gov.uk/government/organisations

For the avoidance of doubt, all other organisations listed in Schedule 1 to the Public Contracts Regulations 2015 shall be entitled to access this Framework (England and Wales Only):http://www.legislation.gov.uk/uksi/2015/102/schedule/1/made

Local Authorities England: http://local.direct.gov.uk/LDGRedirect/MapLocationSearch.do?mode=1.1

Local Authorities Wales: http://gov.wales/topics/localgovernment/?skip=1&lang=en

Joint Authorities established under Part IV of the Local Government Act 1985;
Body’s corporate established pursuant to an order under Section 67 of the Local Government Act 1985;

NDPBs: https://www.gov.uk/government/publications/non-departmental-public-bodies-2010-2011

Educational Establishments in England and Wales, maintained by the Department for Education, Universities and Colleges but not Independent Schools: https://www.gov.uk/government/organisations/department-for-education

Police Forces in the United Kingdom: https://www.police.uk/forces/

Citizens Advice: http://www.citizensadvice.org.uk/index/aboutus/citizens_advice_offices.htm

Welsh Public Bodies National Assembly for Wales, Welsh Assembly Government and Welsh Local Authorities:http://gov.wales/?skip=1&lang=en

NHS Wales: http://www.wales.nhs.uk/ourservices/directory

NHS Wales GP Practices: http://www.wales.nhs.uk/ourservices/directory

1.8.2016