Procurement and Management for Essential Medicines Buffer Stockpile

Procurement and Management for Essential Medicines Buffer Stockpile

Department of Health. The Authority wishes to replace and continue to maintain the Essential Medicines Buffer Stockpile first created in 2009.

United Kingdom-Runcorn: Various medicinal products

2015/S 005-005137

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Secretary of State for Health acting as part of the Crown through the Commercial Medicines Unit (part of the Department of Health)
2nd Floor, Rutland House, Cheshire
For the attention of: Laura Boyle
WA7 2ES Runcorn

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Other: Public Procurement

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Please refer to section VI.3 Additional Information of this notice

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Procurement and Management for Essential Medicines Buffer Stockpile.

II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: Successful Offerors designated UK stock location.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Authority wishes to replace and continue to maintain the Essential Medicines Buffer Stockpile first created in 2009. The purpose of the stockpile is to have medicines, routinely used in the NHS, available for release into the UK supply chain in the event of pandemic or other health emergency.
The Authority wishes to purchase certain medicines which will then be stored as a stockpile by the relevant contractor(s), those contractor(s) being responsible for rotating the stock so that it has a minimum agreed shelf life throughout the contract term. The stock must be stored in the UK. In the event of a UK shortage, the Authority can direct contractor(s) to buy back all or some of the stock they hold, and release it through the normal UK supply channels. Should there be such a release, the Authority may wish to build the stockpile back to its initial levels, and the contract makes provision for that.
In the period leading up to expiry of the contract, the contractor(s) will be required, through an agreed exit plan, to buy back the stock. Title to the stock (prior to any buy back) will be with the Authority, but the contractor(s) must store the stock at their own risk and manage it, to include regular reporting and review meetings with the Authority. The stock should also be subject to the contractor(s) own internal audits and will be audited by NHS Business Authority on behalf of the Authority at least once a year.
The contract is for 4 years, with the possibility of decreasing the level of stock held in years 3 and 4 by agreement should market conditions change.
The volumes required are based on a three months provision for the UK. Multiple contracts may be awarded for each lot.

II.1.6)Common procurement vocabulary (CPV)

33690000, 33651520, 33600000, 33141520, 33141510, 33141570, 33141530, 63120000, 33620000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Products and volumes required can be found within the Invitation to Offer.
Estimated value excluding VAT:
Range: between 241 920 000 and 268 800 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

1)Short description

2)Common procurement vocabulary (CPV)

33690000, 33651520, 33600000, 33141520, 33141570, 33141510, 33141530, 63120000, 33620000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company or other guarantees may be required in certain circumstances.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to the Price and Payment clauses contained within the Invitation to Offer, Document No.03, Conditions of Contract.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but, if a contract is awarded to a consortium of economic operators, the members of that consortium may be required to form a legal entity before entering into a Contract and may be required to provide parent company or directors’ guarantees or, if not required to form a legal entity, members of a consortium may be required to accept joint and several liability both to the Contracting Authority.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to the Invitation to Offer, Document No.03, Conditions of Contract.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the award criteria contained in the Invitation to Offer.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the award criteria contained in the Invitation to Offer.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Project 18116

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

27.2.2015 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

Any supplier may be disqualified who does not respond to the following in the requisite manner:
1) Submission of expression of interest and procurement specific information:

This procurement exercise will be conducted on the eTendering portal at

Candidates wishing to be considered for this procurement exercise must register, and provide additional procurement specific information (if requested), through the eTendering portal as follows:

1.1) If not already registered, Candidates should register on the eTendering portal at and click the link to register:

— accept the terms and conditions and click continue,
— enter your correct business and user details,
— note the username you chose and click ‘Save’ when complete,
— you will shortly receive an email with your unique password (please keep this secure).
1.2) Once registered, candidates must express interest as follows:
a. login to the eTendering portal;
b. select ‘Response to ITT’;
c. select ‘ITTs Open To All Suppliers’;
d. access listing related to this procurement: Procurement and management for Essential Medicines Buffer Stockpile, Project: 18116, ITT_29570 and view details;
e. click on ‘Express interest’ button at the top of the page.
f. Once you have expressed interest, the ITT will move to ‘My ITTs’, where you can download additional documentation (if required), and construct your reply as instructed. You must then publish your reply using the ‘Publish’ button.

1.3) For any support in registering on the portal or submitting your expression of interest please contact the eTendering Help-desk at +44 8003684850 or

2) General supplier information:
To manage and assess supplier information the Contracting Authority requests candidates provide their company profile in the Governments supplier information database, sid4gov, as follows:

2.1) If not already registered, Candidates must go to the following web page and select ‘Register for sid4gov’ at the bottom of the page. Key in details as requested to search for your company. If you do not have a D-U-N-S® Number, click on the link at the right of the page to obtain a number from D&B. Candidates must obtain a Dun & Bradstreet (D&B) D-U-N-S® Number to enable registration on sid4gov.

2.2) Once registration is complete you are able to create and update your sid4gov company profile. Candidates should ensure all the mandatory fields of their sid4gov profile are completed and up to date for each procurement exercise. D&B data will be supplied automatically by D&B.

2.3) For further help or information concerning sid4gov, please contact the sid4gov Helpdesk at: or telephone +44 8452992994.

The contract is for the benefit of the Contracting Authority and NHS bodies along with any other non-NHS bodies which are necessary for the delivery of services or goods to NHS bodies, local authorities, other government departments or non-departmental public bodies charged with the delivery of healthcare or health related services in the United Kingdom and Crown dependencies including, without limitation, the National Assembly for Wales, the Northern Ireland Assembly, and Scottish Ministers.

Potential suppliers should note that, in accordance with the Government’s policies on transparency, the Contracting Authority intends to publish the OJEU, ITO and the text of final contracts, subject to possible redactions at the discretion of the CMU (part of the Department of Health). Further information on transparency can be found at:

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: