Procurement of Buses - Fleet Replacement Programme

Procurement of Buses – Fleet Replacement Programme

Dorset County Council are seeking to procure Low Floor Wheelchair Accessible 16 Passenger Seat Buses for the transportation of Service Users around Dorset.

United Kingdom-Dorchester: Motor vehicles for the transport of 10 or more persons

2015/S 114-206419

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dorset County Council
Corporate Resources Directorate, County Hall, Colliton Park
For the attention of: Mrs Simone McManus
DT1 1XJ Dorchester
UNITED KINGDOM
Telephone: +44 1305221268
E-mail: s.mcmanus@dorsetcc.gov.uk

Internet address(es):

General address of the contracting authority: http://www.dorsetforyou.com/

Electronic access to information: www.supplyingthesouthwest.org.uk

Electronic submission of tenders and requests to participate: www.supplyingthesouthwest.org.uk

Further information can be obtained from: Dorset County Council
Corporate Resources Directorate, County Hall, Colliton Park
For the attention of: Mrs Simone McManus
DT1 1XJ Dorchester
UNITED KINGDOM
Telephone: +44 1305221268
E-mail: s.mcmanus@dorsetcc.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Dorset County Council
Corporate Resources Directorate, County Hall, Colliton Park
For the attention of: Mrs Simone McManus
DT1 1XJ Dorchester
UNITED KINGDOM
Telephone: +44 1305221268
E-mail: s.mcmanus@dorsetcc.gov.uk

Tenders or requests to participate must be sent to: Dorset County Council
Corporate Resources Directorate, County Hall, Colliton Park
For the attention of: Mrs Simone McManus
DT1 1XJ Dorchester
UNITED KINGDOM
Telephone: +44 1305221268
E-mail: s.mcmanus@dorsetcc.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Fleet Vehicle Replacement Programme – Buses.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKK22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Dorset County Council are seeking to procure Low Floor Wheelchair Accessible 16 Passenger Seat Buses for the transportation of Service Users around Dorset. This will be a one off purchase of 20 x Low Floor Wheelchair Accessible 16 Seat Buses. The vehicles will be used to transport disabled, vulnerable and elderly people across a range of age groups around the County of Dorset to Day Care Centres, Residential Homes, Clinics, Hospitals, Schools, NHS and / or Educational Establishments. Vehicles must be easily accessible so passengers in wheelchairs and / or with walking aids can gain access, easily and safely. Vehicles may be used for hire and reward operations therefore each vehicle must comply with current EU and UK Regulations.

II.1.6)Common procurement vocabulary (CPV)

34120000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Dorset County Council are seeking to procure Low Floor Wheelchair Accessible 16 Passenger Seat Buses for the transportation of Service Users around Dorset. This will be a one off purchase of 20 x Low Floor Wheelchair Accessible 16 Seat Buses. The vehicles will be used to transport disabled, vulnerable and elderly people across a range of age groups around the County of Dorset to Day Care Centres, Residential Homes, Clinics, Hospitals, Schools, NHS and/or Educational Establishments. Vehicles must be easily accessible so passengers in wheelchairs and / or with walking aids can gain access, easily and safely. Vehicles may be used for hire and reward operations therefore each vehicle must comply with current EU and UK Regulations.
Estimated value excluding VAT:
Range: between 1 000 000 and 2 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company guarantees and performance bonds maybe required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a bid is submitted as part of consortium or association, the ‘Group’ would be required to nominate a lead partner with whom the contracting authority can contract with or; form themselves into a single legal entity.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offense concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:

Full specific details are available in the invitation to tender documents that can be obtained from the following website:http://www.supplyingthesouthwest.org.uk

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance; (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;Information and formalities necessary for evaluating if requirements are met:

Minimum level(s) of standards possibly required: Full specific details are available in the invitation to tender documents that can be obtained from the following website: http://www.supplyingthesouthwest.org.uk

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums,dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: — where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, — where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;Information and formalities necessary for evaluating if requirements are met.
Minimum level(s) of standards possibly required:

Full specific details are available in the invitation to tender documents that can be obtained from the following website:http://www.supplyingthesouthwest.org.uk

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9X3J – TBNIHP

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

17.7.2015 – 10:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 1 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 17.7.2015 – 10:30
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: N/A.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This tender opportunity requires a Prime Contractor to manage the supply of complete vehicles i.e. a vehicle incorporating the chassis and the unit body. As a Prime Contractor the supplier will be required to manage the full build of the complete vehicle and transportation between all manufacturing locations and delivery to the agreed location in Dorset.Any offer for the supply of separate parts of the vehicle i.e. only the vehicle chassis (or) only the unit body will not be considered. All documentation relating to this process is available from the following Procurement portal ref-: 9X3J-TBNIHPhttp://www.supplyingthesouthwest.org.uk New users will be required to register into the system through Supplier Registration where clear instructions are given. A contact point is also available within the portal. By registering against the CPV categories quoted on this opportunity you will be able to see this and other opportunities against those CPV codes. Users are also able to search latest opportunities on Internet address:www.supplyingthesouthwest.org.uk

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

11.6.2015