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Procurement of Business Systems
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Procurement of Business Systems

Friday, 12 February 2016, 10:30

Procurement of Business Systems

Business Systems for Financial Management (FM), Human Capital Management (HCM) and Customer Relationship Management (CRM).

United Kingdom-Cheltenham: Industry specific software package

2016/S 028-045423

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Higher Education Statistics Agency (HESA)
95 The Promenade
For the attention of: Matthew Ashman
GL50 1HZ Cheltenham
UNITED KINGDOM
Telephone: +44 1242211105
E-mail: m11-procurement@hesa.ac.uk

Internet address(es):

General address of the contracting authority: https://www.hesa.ac.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

M11: Procurement of Business Systems.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Cheltenham, Gloucestershire.

NUTS code UKK13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

HESA wishes to select a supplier to deliver a project to replace, update and/or implement anew, our key business systems within the following areas: Business Systems for Financial Management (FM), Human Capital Management (HCM) and Customer Relationship Management (CRM). Working in conjunction with HESA to produce and design, implement and release the software.

II.1.6)Common procurement vocabulary (CPV)

48100000, 48400000, 48440000, 48442000, 48443000, 48444100, 48445000, 48460000, 48462000, 48463000, 48481000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

HESA wishes to select a supplier to deliver a project to replace, update and/or implement anew, our key business systems within the following areas: Business Systems for Financial Management (FM), Human Capital Management (HCM) and Customer Relationship Management (CRM). Working in conjunction with HESA to produce and design, implement and release the software.
Estimated value excluding VAT: 420 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A parent company guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Companies must be able to demonstrate previous experience of similar complex solutions.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 8
Objective criteria for choosing the limited number of candidates: The most economic advantageous solution that meets the full requirements of the Statement of Requirement.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

M11: Procurement of Business Systems

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.4.2016 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

19.4.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

In order to fully explain this requirement and invite bidder responses HESA will be holding a prospective bidders’ day at their Cheltenham Office on 26.2.2016 and 29.2.2016. Bidders wishing to attend are requested to e-mail m11-procurement@hesa.ac.uk to register their attendance; please note that companies are requested to limit attendees to 3 per company.

The PQQ will be issued to all interested bidders on 7th March 2016. please note than any bidder not attending the bidders’ day will not in any way be disadvantaged or excluded from the process.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: Information on deadline(s) for lodging appeals: HESA
will incorporate a minimum 10 calendar day standstill period from the date information on the award of the
contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing
from HESA before a contract is entered into. Applicants have 2 working days from the notification of the award
decision to request additional debriefing and that information has to be provided a minimum of 3 working days
before the expiry of the standstill period. Such additional information should be requested from the Company

Secretary, HESA,e- mail m11-procurement@hesa.ac.uk If an appeal regarding the award of a contract is not

successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who
have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

8.2.2016