Procurement of Recruitment Services London

We would like to establish a term contract with service providers/Agencies to undertake the recruitment of temporary staff for General Admin, Specialist Housing/Technical roles and Direct labour/operatives.

United Kingdom-London: Recruitment services

2014/S 203-359799

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Shepherds Bush Housing Group
Mulliner House, Flanders Road, Chiswick
For the attention of: Mary Canavan
W4 1NN London
UNITED KINGDOM
Telephone: +44 2089964255
E-mail: recruitment.tender@sbhg.co.uk
Fax: +44 2089964242

Internet address(es):

General address of the contracting authority: http://www.sbhg.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Procurement of Recruitment Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Main site or location of works, place of delivery or of performance: West London

NUTS code UKI11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

II.1.6)Common procurement vocabulary (CPV)

79600000, 79621000, 79623000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract is divided into 3 lots — General Admin, Specialist Housing/Technical and Direct Labour/Operatives. All the 3 lots are for the initial period of 3 years with a provision to extend for further 2 years. Lot 1 — the total anticipated spend over the contract period could be around 925 000 GBP (excluding VAT). Lot 2 — the total anticipated spend over the contract period could be around 750 000 GBP (excluding VAT) and for lot 3 — the total anticipated spend could be around 2.5 million GBP (excluding VAT).
Estimated value excluding VAT:
Range: between 3 400 000 and 4 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1Lot title: General Administration

1)Short description

We are looking for the service providers/agencies that can supply temporary staff for the roles of General Administration to include Receptionist, Administrator, Customer Services Advisor, Front line staff, Finance Assistant, HR Assistant/Advisor and other similar roles.

2)Common procurement vocabulary (CPV)

79600000, 79621000, 79623000

3)Quantity or scope

The anticipated value of the contract over the contract period could be around 850 000 GBP (excl VAT).
Estimated value excluding VAT:
Range: between 750 000 and 925 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

Lot No: 2Lot title: Specialist Housing/Technical

1)Short description

We are looking for the service providers/agencies that can supply temporary staff for Specialist Housing/Technical roles to include Neighbourhood/Housing officer, allocation/Letting officer, Income/Rent officer, ASB officer, Maintenance/Building Surveyor, Leasehold officer, IS officer, Managers and other similar roles.

2)Common procurement vocabulary (CPV)

79600000, 79621000, 79623000

3)Quantity or scope

The anticipated value of the contract over the contract period could be around 675 000 GBP (excl VAT).
Estimated value excluding VAT:
Range: between 575 000 and 750 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

Lot No: 3Lot title: Direct Labour/Operatives

1)Short description

We are looking for the service providers/agencies that can supply temporary staff for Direct Labour/Operative to include plumber, carpenter, decorator, electrician, gas engineer, void operative, multi-trade, supervisors and other similar roles.

2)Common procurement vocabulary (CPV)

79600000, 79621000, 79623000

3)Quantity or scope

The anticipated value of the contract over the contract period could be around 2 250 000 GBP (excl VAT).
Estimated value excluding VAT:
Range: between 2 000 000 and 2 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

For Lot 3 we are looking to appoint two service providers/agencies in order to meet our requirements.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be provided in the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details will be provided in the Invitation to Tender. The Terms and Conditions of the contract will be set out in the tender document.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Further information will be requested in the form of a Pre Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Further information will be requested in the form of a Pre Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Further information will be requested in the form of a Pre Qualification Questionnaire.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 8: and maximum number 10
Objective criteria for choosing the limited number of candidates: Pre Qualification Questionnaire followed by tender documents for those short-listed. The Association intends to invite sufficient number of candidates to tender for each lot to ensure genuine competition. The Association would like to make sure that we short-list at least eight service providers to tender for each Lot on the basis of ranking service providers at PQQ stage, at which the criteria referred to in part four of the Public Contract Regulation 2006 as amended will be assessed and marked.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

17.11.2014 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

5.12.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: SBHA will incorporate a minimum 10 calendar days standstill period following electronic notification to unsuccessful candidates of the award of the contract.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

17.10.2014