Production and Project Management of the Publication ‘Our City’.

Production and Project Management of the Publication ‘Our City’

Stoke-on-Trent City Council.

UK-Stoke-on-Trent: printing and distribution services

2012/S 46-075830

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Stoke-on-Trent City Council
Corporate Procurement, Business Services Directorate, Civic Centre, Glebe Street
For the attention of: Darren Pearce
ST4 1HH Stoke-on-Trent
UNITED KINGDOM
Telephone: +44 1782232841
E-mail: darren.pearce@stoke.gov.uk

Internet address(es):

Electronic submission of tenders and requests to participate: www.wmcoe.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: www.wmcoe.bravosolution.co.uk
Internet address: www.wmcoe.bravosolution.co.uk

Tenders or requests to participate must be sent to: www.wmcoe.bravosolution.co.uk
Internet address: www.wmcoe.bravosolution.co.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Public order and safety
Environment
Economic and financial affairs
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

NHS Stoke-on-Trent, Staffordshire Police, Staffordshire Fire and Rescue Service, Job Centre Plus
Civic Centre, Glebe Street,
Stoke-on-Trent
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Production and Project Management of the Publication ‘Our City’.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
NUTS code UKG23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Printing and distribution services. Tenders are invited for the production and project management of the publication ‘Our City’ in accordance with the requirements specification.
The tender is divided into three lots as detailed below:
Lot 1 – journalistic, editorial, design and photographic services, and advertising,
Lot 2 – printing, finishing and delivery,
Lot 3 – distribution.
II.1.6)Common procurement vocabulary (CPV)

79824000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.5.2012. Completion 30.4.2015

Information about lots

Lot No: 1 Lot title: Journalistic, Editorial, Design and Photographic Services, and Advertising

1)Short description

Lot 1 covers journalistic, editorial, design and photographic services, and advertising. See tender documents for further details.
2)Common procurement vocabulary (CPV)

79822300, 79341000, 79961000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Printing, Finishing and Delivery

1)Short description

Lot 2 covers Printing, finish and delivery. See tender documents for further details.
2)Common procurement vocabulary (CPV)

79810000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Distribution

1)Short description

Lot 3 covers distribution services. See tender documents for further details.
2)Common procurement vocabulary (CPV)

79824000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance,
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established,
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Minimum level(s) of standards possibly required: Tenderers are required to prove they have adequate financial resources to perform the Lots or Lots tendered for. See tender documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests; (ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
Minimum level(s) of standards possibly required:
Tenderers are required to prove they meet Minimum Standards of Professional and Technical Ability to undertake the Lots or Lots tendered for. See tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CE2012/027*
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

12.4.2012 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.
The tender is being done electronically through the Bravo Solution e-tendering system and you will have to register with them to access the information. You will find the tender under the heading: ITT Title: Production and Project Management of the Publication ‘Our City’, Bravo Project code: project_18236, ITT code: itt_29321. The web address for Bravo Solution is www.wmcoe.bravosolution.co.uk and you will have to register and follow the instructions below:

1. Register your company on the WMCOE eTendering portal (this is only required once)
— browse to the esourcing portal: www.wmcoe.bravosolution.co.uk,

— click the “click here to register” link,
— accept the terms and conditions and click “continue”,
— enter your correct business and user details,
— note the username you chose and click “save” when complete,
— you will shortly receive an email with your unique password (please keep this secure).
2. Responding to the tender
— login to the portal with your username/password,
— click the “open access itts” link. (these are itts open to any registered supplier),
— click on the relevant itt to access the content,
— click the “express interest” button in the “actions” box on the left-hand side of the page,
— this will move the itt into your “my itts” page. (this is a secure area reserved for your projects only),
— click on the itt code, you can now access any attachments by clicking the “settings and buyer attachments” in the “actions” box,
— you can now choose to “reply” or “reject” (please give a reason if rejecting),
— you can now use the ‘messages’ function to communicate with the buyer and seek any clarification,
— note the deadline for completion, then follow the onscreen instructions to complete the itt,
— there may be a mixture of online & offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on: – eMail: help@bravosolution.co.uk.

Phone: +44 8003684850 / Fax: +44 2070800480 GO Reference: GO-201232-PRO-3753653.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Stoke-on-Trent City Council
Corporate Procurement, Business Services Directorate, Civic Centre, Glebe Street,
ST4 1HH Stoke-on-Trent
UNITED KINGDOM
E-mail: darren.pearce@stoke.gov.uk
Telephone: +44 1782232841

Body responsible for mediation procedures

Stoke-on-Trent City Council
Corporate Procurement, Business Services Directorate, Civic Centre, Glebe Street
ST4 1HH Stoke-on-Trent
UNITED KINGDOM
E-mail: darren.pearce@stoke.gov.uk
Telephone: +44 1782232841

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Stoke-on-Trent City Council
Corporate Procurement, Business Services Directorate, Civic Centre, Glebe Street
ST4 1HH Stoke-on-Trent
UNITED KINGDOM
E-mail: darren.pearce@stoke.gov.uk
Telephone: +44 1782232841

VI.5)Date of dispatch of this notice:2.3.2012