Professional Arboriculturalist Advice – Expression of Interest

Professional Arboriculturalist Advice – Expression of Interest

Professional advice on applications for works to trees covered by Tree Preservation Orders (including site visits).

CONTRACT NOTICE – NATIONAL
SERVICES

1 Authority Details

1.1

Authority Name and Address


Brecon Beacons National Park Authority

Strategy Policy & Heritage, Plas y Ffynnon, Cambrian Way,

Brecon

LD3 7HP

UK

Tracy Nettleton

+44 1874624437

strategy@beacons-npa.gov.uk

+44 1874622574
http://www.beacons-npa.gov.uk/

1.2

Address from which documentation may be obtained


Brecon Beacons National Park Authority

SPH, Plas y Ffynnon, Cambrian Way,

Brecon

LD3 7HP

UK

Tracy Nettleton

+44 1874624437

strategy@beacons-npa.gov.uk

+44 1874622574
http://www.beacons-npa.gov.uk/

1.3

Completed documents must be returned to:


Brecon Beacons National Park Authority

Strategy Policy & Heritage, Plas y Ffynnon, Cambrian Way,

Brecon

LD3 7HP

UK

Tracy Nettleton

+44 1874624437

strategy@beacons-npa.gov.uk

+44 1874622574
http://www.beacons-npa.gov.uk/

2 Contract Details

2.1

Title

Professional Arboriculturalist Advice – Expression of Interest

2.2

Description of the goods or services required

The Authority is inviting expressions of interest for the provision of professional Arboriculturalist advice on the following:

• Professional advice on applications for works to trees covered by Tree Preservation Orders (including site visits);

• Professional advice on applications for works to trees in Conservation Areas (including site visits);

• Professional advice on hedgerow removal notices (including site visits);

• Professional advice on planning applications which may have an impact upon trees, including providing comments and recommendations on submitted tree surveys and Arboriculturalist assessments;

• Provide an “on-call” informal pre-application advice service administered by the Authority;

• Assist and advise in the preparation of Tree Preservation Orders;

• Assist and advise in the preparation of Tree Replacement Notices;

• Provide evidence and appear as expert witness in support of Appeals (as necessary);

• Assist in the preparation of a Planning Advice Note on works to trees for publication on the Authority’s website;

• Appear at Planning Committee as and when required;

• General advice and guidance on protected trees, and the processes and procedures associated.

The Authority would take responsibility for registering and validating applications, including issuing relevant consultation letters, and would then issue the relevant information to the instructed arborist in a timely manner to ensure that sufficient time is given for undertaking site visits and providing written advice and recommendations, provided on a prepared proforma within the relevant statutory timeframes.

The appointed arborist will be expected to be based at the Authority HQ in Brecon for one day a week.

It is acknowledged that as a private consultant you may on occasion have a conflict of interest and thus the Authority would expect that it is advised of any such conflict immediately to enable sufficient time for an alternative arborist to be instructed.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=9124.

2.3

Notice Coding and Classification

03452000 Trees
77000000 Agricultural, forestry, horticultural, aquacultural and apicultural services
77211500 Tree-maintenance services

100 UK – All
1000 WALES
1010 West Wales and The Valleys
1011 Isle of Anglesey
1012 Gwynedd
1013 Conwy and Denbighshire
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1017 Bridgend and Neath Port Talbot
1018 Swansea
1020 East Wales
1021 Monmouthshire and Newport
1022 Cardiff and Vale of Glamorgan
1023 Flintshire and Wrexham
1024 Powys

2.4

Total quantity or scope of tender

The following table provides an estimation of the number of applications and queries per annum, based on previous years:

Type of application / Query Annual average (in hours)

Consultation responses on planning applications 210

Applications for works to trees with Tree Preservation Orders / in Conservation Areas 44

General advice / guidance 14

Tree Preservation Orders 14

Hedgerow Removal Notices 2

3 Conditions for Participation

3.1

Minimum standards and qualification required

The Authority anticipates the annual fee for the Arboriculturalist Advice to come in at approximately £10,000. Payment will be on a quarterly basis. If you are interested in providing professional Arboriculturalist to the Authority as outlined above, please set out your anticipated fees and any other information you consider relevant for the provision of such a service. Please ensure that any expression of interest includes the following information:

• CV with a summary of experience, including:

o Qualifications;

o Previous work as a tree officer or the provision of similar services to Local Authorities;

o Membership status within a professional accrediting organisation.

• Details of employees likely to be carrying out the work;

• Insurance;

• Contacts of previous customers who can supply references.

Please ensure that your tender is received by 5pm on Monday 5th May 2014 either by post or email to:

FAO: Tracy Nettleton

Planning & Heritage Manager

Brecon Beacons National Park Authority

Plas-y-Ffynnon

Cambrian Way

Brecon

Powys

LD3 7HP

4 Administrative Information

4.1

Type of Procedure

Single stage – Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

TREE/TN/EOI/0414

4.3

Time Limits

a) Time-limit for obtaining documentation 05-05-2014

b) Time-limit for receipt of completed tenders
05-05-2014  Time  17:00

c) Estimated award date 30-05-2014

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Professional Arboriculturalist Advice – Expression of Interest

The Authority is inviting expressions of interest for the provision of professional Arboriculturalist advice on the following:

• Professional advice on applications for works to trees covered by Tree Preservation Orders (including site visits);

• Professional advice on applications for works to trees in Conservation Areas (including site visits);

• Professional advice on hedgerow removal notices (including site visits);

• Professional advice on planning applications which may have an impact upon trees, including providing comments and recommendations on submitted tree surveys and Arboriculturalist assessments;

• Provide an “on-call” informal pre-application advice service administered by the Authority;

• Assist and advise in the preparation of Tree Preservation Orders;

• Assist and advise in the preparation of Tree Replacement Notices;

• Provide evidence and appear as expert witness in support of Appeals (as necessary);

• Assist in the preparation of a Planning Advice Note on works to trees for publication on the Authority’s website;

• Appear at Planning Committee as and when required;

• General advice and guidance on protected trees, and the processes and procedures associated.

The Authority would take responsibility for registering and validating applications, including issuing relevant consultation letters, and would then issue the relevant information to the instructed arborist in a timely manner to ensure that sufficient time is given for undertaking site visits and providing written advice and recommendations, provided on a prepared proforma within the relevant statutory timeframes.

The appointed arborist will be expected to be based at the Authority HQ in Brecon for one day a week.

It is acknowledged that as a private consultant you may on occasion have a conflict of interest and thus the Authority would expect that it is advised of any such conflict immediately to enable sufficient time for an alternative arborist to be instructed.

The following table provides an estimation of the number of applications and queries per annum, based on previous years:

Type of application / Query Annual average (in hours)

Consultation responses on planning applications 210

Applications for works to trees with Tree Preservation Orders / in Conservation Areas 44

General advice / guidance 14

Tree Preservation Orders 14

Hedgerow Removal Notices 2

The Authority anticipates the annual fee for the Arboriculturalist Advice to come in at approximately £10,000. Payment will be on a quarterly basis. If you are interested in providing professional Arboriculturalist to the Authority as outlined above, please set out your anticipated fees and any other information you consider relevant for the provision of such a service. Please ensure that any expression of interest includes the following information:

• CV with a summary of experience, including:

o Qualifications;

o Previous work as a tree officer or the provision of similar services to Local Authorities;

o Membership status within a professional accrediting organisation.

• Details of employees likely to be carrying out the work;

• Insurance;

• Contacts of previous customers who can supply references.

Please ensure that your tender is received by 5pm on Monday 5th May 2014 either by post or email to:

FAO: Tracy Nettleton

Planning & Heritage Manager

Brecon Beacons National Park Authority

Plas-y-Ffynnon

Cambrian Way

Brecon

Powys

LD3 7HP

(WA Ref:9124)

5.2

Additional Documentation

EOI – April 2014

5.3

Publication date of this notice

14-04-2014