Professional Consultancy Services Hillbrook Primary School

Professional Consultancy Services Hillbrook Primary School

Architectural, construction, engineering and inspection services.

UK-London: architectural, construction, engineering and inspection services

2012/S 24-039360

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wandsworth Borough Council
Children’s Services Department, 4th Floor, Town Hall Extension
For the attention of: Ms. Marie Clarke
SW18 2PU London
Telephone: +44 2088718511

Internet address(es):

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Professional consultancy services for the expansion of Hillbrook Primary School.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code UKI11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Architectural, construction, engineering and inspection services. Architectural design services. Mechanical engineering services. Quantity surveying services. Landscape architectural services. Engineering services. Wandsworth Council is inviting suitably qualified and experienced multi-disciplinary Practices / Consortia with Architectural Design, Quantity Surveying and Engineering expertise to express an interest in being considered for inclusion on its tender list of Consultants for the provision of professional Consultancy services in respect the expansion of Hillbrook Primary School in the Borough as part of its Primary Capital Programme.
The Council is seeking to appoint a single professional Practice that will oversee the schemes from feasibility study through to contract completion. Consortia will be expected to nominate a Lead Consultancy that will retain sole responsibility for the input and management of the other disciplines, and will be required to provide evidence of having successfully worked on similar schemes.
The multi-disciplinary Practice or Consortium will be expected to provide the following services:
— architectural design,
— structural engineering,
— mechanical and lift engineering,
— electrical engineering,
— quantity surveying,
— CDM co-ordination,
— landscape design.
II.1.6)Common procurement vocabulary (CPV)

71000000, 71220000, 71333000, 71324000, 71420000, 71300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The works will consist of the expansion of Hillbrook Primary School, Hillbrook Road, Upper Tooting Road, London SW17 8SG. The works will comprise part re-modelling of the existing school building and a new build extension to include entrance area, kitchen and classrooms (construction budget 2 500 000 GBP).
Estimated value excluding VAT: 182 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 10.7.2012. Completion 11.8.2014

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: Practices wishing to be considered for selection to tender are required to complete a pre-qualification questionnaire (PQQ) which should be obtained from Ms Marie Clarke, telephone +386 2088718511 or by e-mail or by post from Wandsworth Council, Children’s Services Department, Town Hall Extension, Wandsworth High Street, London, SW18 2PU and submitted by Monday 5.3.2012.

The PQQ will require applicants to clearly demonstrate their proven experience and capability to undertake this type of work. Only one PQQ need be completed. Selection for inclusion on the tender list will be based on the following criteria:
1. Proven technical competence and capability – satisfactory evidence of a minimum of 5 years experience of providing similar services to those required by the Council and sufficient numbers of suitably experienced and appropriately qualified professional / technical staff.
2. Evidence of ability to deliver services of a high standard. This evidence to be in the form of references received directly by the Council from previous Employers.
3. The composition of the proposed Design Team, their formal qualifications and a brief resume of their experience in the educational building projects sector.
4. Proven experience in managing projects being undertaken in operating school premises – 3 projects completed satisfactorily within the past 5 years.
5. Evidence of economic and financial standing in respect of viability to perform the services including satisfactory evidence that practices have an annual turnover of at least twice the estimated annual fee value of the commission(s).
6. Suitable insurance cover. Public Liability Insurance to a minimum of 5 000 000 GBP; Professional Indemnity Insurance to a minimum per claim of 2 000 000 GBP (or statements that these will be obtained if awarded the contract(s)).
7. Satisfactory evidence of a sound record of quality standards, health and safety and equalities and other policies as required.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

Lowest price
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

5.3.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Terms and conditions of appointment may be inspected between 9:00 and 16:00 Monday to Friday at the Children’s Services Department Reception, 4th Floor, Town Hall Extension, Wandsworth High Street, London, SW18 2PU.
Applicants are advised that references will be obtained in writing from three referees. Please ensure that those organisations are willing to complete a prescribed reference form. It is the applicant’s responsibility to ensure that their referees respond within the timescale as this will form a key part of the evaluation of PQQs.
Late applications will not be considered.
Successful applicants will be invited to submit fee bids based on a percentage of the works cost involved. The award of contract will be based on lowest priced compliant tender. It is anticipated that the invitations to tender for the works will be issued in April 2012.
Following evaluation of PQQ’s, including receipt and evaluation of technical references, it is the Council’s intention to restrict the number of organisations invited to tender to a maximum of 6 organisations including the Council’s in-house Design Service. If more than 5 organisations fulfil the selection criteria, those scoring the highest number of points will be invited to tender.
Applicants must refer only to the above-mentioned scheme in their reply. Accompanying applications for other advertisements placed by Wandsworth Borough Council will be ignored.
Any queries regarding this advertisement should be directed to Ms Marie Clarke on +44 2088718511. The work will be carried out under the direction of Mr. P. Robinson, Director of Children’s Services. GO Reference: GO-201222-PRO-3692513.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:2.2.2012