Professional Highways Services Contract

Professional Highways Services Contract

Surrey County Council delivers many schemes for both structures and highways. These schemes often require specific technical skills which the council does not have available with its in-house teams. Therefore the Council needs to buy in the expertise at the point of need for the individual schemes.

UK-Kingston upon Thames: civil engineering consultancy services

2012/S 12-019396

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Surrey County Council
Penrhyn Road
For the attention of: Peter Simmonds
KT1 2TW Kingston upon Thames
UNITED KINGDOM
Telephone: +44 2085419936
E-mail: peter.simmonds@surreycc.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

Other: Professional Highways Services Contract
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Professional highways services contract.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Main site or location of works, place of delivery or of performance: Surrey County and South East Seven member authorities (SE7):
Surrey County Council.
Hampshire County Council.
East Sussex County Council.
West Sussex County Council.
Kent County Council.
Brighton & Hove City Council.
Medway Council.
NUTS code UKJ23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Justification for a framework agreement, the duration of which exceeds four years: 2 + 2 years.
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 3 200 000 GBP

II.1.5)Short description of the contract or purchase(s)

Surrey County Council delivers many schemes for both structures and highways. These schemes often require specific technical skills which the council does not have available with its in-house teams. Therefore the Council needs to buy in the expertise at the point of need for the individual schemes.
Surrey County Council’s likely committed expenditure will be in the region of 800 000 GBP over the four years. No commitment is given to the spend of other authorities party to this notice.
II.1.6)Common procurement vocabulary (CPV)

71311000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Surrey County Council delivers many schemes for both structures and highways. These schemes often require specific technical skills which the council does not have available with its in-house teams. Therefore the Council needs to buy in the expertise at the point of need for the individual schemes.
Estimated value excluding VAT: 3 200 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

None.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment by invoice.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

N/A.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers instructions how to express interest in this tender:
1. Register your company on the eSourcing portal (this is only required once) – browse to the eSourcing Portal: https://surrey.bravosolution.co.uk and click the link to register – accept the terms and conditions and click ‘continue’ – enter your correct business and user details – note the username you chose and click ‘Save’ when complete – you will shortly receive an email with your unique password (please keep this secure)

2. Express an interest in the tender – login to the portal with the username/password – click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender – click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: A pre-qualification questionnaire (PQQ) is attached in Bravo. The PQQ will be scored and the five highest scoring bidders will be invited to tender (ITT).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.2.2012 – 12:00
IV.3.4)Time limit for receipt of tenders or requests to participate

30.3.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

24.2.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 30.3.2012 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:17.1.2012