Professional Property Estate Services for Houses of Parliament

United Kingdom-London: Building consultancy services

2019/S 145-357661

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons (acting jointly)
SW1A 0AA
London
United Kingdom
E-mail: ppcs@parliament.uk
NUTS code: UKI32

Internet address(es):Main address: https://www.parliament.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/parliamentuk/aspx/Home

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/parliamentuk/aspx/Home

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

GSV1946 — Professional Property Estate Services

Reference number: GSV1946

II.1.2)Main CPV code

71315200

II.1.3)Type of contract

Services

II.1.4)Short description:

The work anticipated under this professional property estate services contract is acquisition and disposal work, feasibility studies, landlord and tenant matters, lease advisory (mainly rent reviews), service charges, business rating, building surveying, dilapidations and limited advice on residential property.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

71315200

71315210

79411000

70000000

70330000

II.2.3)Place of performance

NUTS code: UKI32

Main site or place of performance:

II.2.4)Description of the procurement:

The Parliamentary Estate incorporates the Palace of Westminster (a Grade I Listed Building and part of a UNESCO World Heritage Site), Portcullis House, Norman Shaw North (also Grade I Listed) and several other leased or owned buildings in Westminster. The Estate comprises over 127 103 m² (1 368 125 square foot) of net internal space excluding residential and is occupied by 650 MPs (with their own offices and staff) and 778 Lords (with their own offices and staff) and all the associated catering, maintenance and security support services to ensure the smooth running of parliamentary business and the associated facilities. The House of Commons employs approximately 1 800 staff and the House of Lords approximately 400 staff. The Strategic Estates Team (SE) is responsible for the programming, planning and delivery of all construction and conservation work across the Parliamentary Estate, including asset planning, estate surveying, systems development, engineering, compliance, conservation and architectural services, and day-to-day real estate management for both the House of Commons and the House of Lords. Over 400 are employed to oversee this work. The property portfolio team within strategic estates is responsible for the acquisition and disposals of property, lease advisory, landlord and tenant matters, real estate management, managing and overseeing the real estate services contract, property budgeting and liaising with representatives from NEP and R&R and other Parliamentary stakeholders. Legal advisors are contracted to deal with all property legal matters and liaise with the property portfolio team and its external real estate services supplier. Property portfolio updates the Office of Speaker’s Counsel which gives (non-property) legal and legislative advice to Mr Speaker, the Clerks of the Houses and the Houses’ departments and ensures that the unique legal status of parliament is properly considered. The work anticipated under this Professional Property Estate Services contract is any other remaining acquisition and disposal work, feasibility studies, landlord and tenant matters, lease advisory (mainly rent reviews), service charges, business rating, building surveying, dilapidations and limited advice on residential property. Separate property surveyors are being appointed to advise on potential CPO work; however, the property estate supplier may be required to provide CPO compensation advice and negotiate settlements. Over half of the House of Commons and House of Lords’ estate will comprise refurbishment, modification or redevelopment projects within the next 10 years. The refurbishment work together with business change could lead to further real estate feasibility (construction, refurbishment, redevelopment), due diligence and associated real estate transactions within the next 3-4 years in order to provide the necessary accommodation. It should be noted that various proposed refurbishment/redevelopment works on the parliamentary estate are subject to Westminster Council and Parliamentary approval. The assessment of a company’s suitability to be included on any tender list shall be made on the information supplied in this pre-qualification form. Supporting information may be provided, however, the question number must be clearly identified on such information. Failure to do so may result in this information being misinterpreted. Non-specific supplementary or additional information provided may be disregarded.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 5 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/08/2019

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 06/09/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

The High Court of Justice
The Strand
London
WC2A 2LL
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

26/07/2019