Professional services framework contract Wiltshire Council

Trowbridge: architectural, construction, engineering and inspection services

Professional services framework contract.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wiltshire Council
Strategic Property Services, Department of Transformation & Resources, County Hall, Bythesea Road
For the attention of: Ms Vanessa Colyer
BA14 8JN Trowbridge
UNITED KINGDOM
E-mail: Propertyframeworks@wiltshire.gov.uk

Internet address(es):

General address of the contracting authority: www.wiltshire.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Wiltshire Council
Internet address: www.supplyingthesouthwest.org.uk

Tenders or requests to participate must be sent to: Wiltshire Council
Internet address: www.supplyingthesouthwest.org.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Professional services framework contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Wiltshire.
NUTS code UKK15

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Wiltshire Council, as the contracting authority, is procuring professional services framework contracts in the following four main lots:
— Lot 1 – the following consultant services for projects with construction values of 0 GBP to 1 500 000 GBP.
O Architect.
O Lead Consultant (addition to architect duties).
O Cost manager.
O Service engineer.
O Civil and structural engineer.
O Building surveyor.
O Landscape architect.
— Lot 2 – the following consultant services for projects with construction values of 1 500 000 GBP to 35 000 000 GBP.
O Architect.
O Lead consultant (addition to architect duties).
O Cost manager.
O Service engineer.
O Civil and structural engineer.
O Landscape architect.
— Lot 3 – the following consultant services for projects with construction values of 0 GBP to 35 000 000 GBP.
O CDM-C.
O Ecologist.
— Lot 4 – the following consultant services for projects that are not construction value based.
O Planning consultants.
O Valuation and sales – commercial (North).
O Valuation and sales – rural (North).
O Valuation and sales – residential (North).
O Valuation and sales – commercial (South).
O Valuation and sales – rural (South).
O Valuation and sales – residential (South).
The contract is primarily for use by Wiltshire Council, but it is also intended for use by other Wiltshire-based contracting authorities at their discretion, and as existing contract arrangements and internal governance allows.
Schools, town and parish councils (see http://cms.wiltshire.gov.uk/mgParishCouncilDetails.aspx) in Wiltshire, the Wiltshire Police Authority and Wiltshire fire and rescue services are particular bodies.

II.1.6)Common procurement vocabulary (CPV)

71000000, 70300000, 70310000, 70330000, 79417000, 71313000, 71317000, 71700000, 71630000, 71540000, 71530000, 71520000, 71510000, 71500000, 71420000, 71410000, 71400000, 71350000, 71340000, 71330000, 71320000, 71310000, 71300000, 71250000, 71240000, 71230000, 71220000, 71210000, 70320000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The following outlines the type of projects that may (as an indicative list only) be undertaken and require services from more than one Lot as identified in II.1.5.
— Centralisation of council offices to hub offices (3 nr),
— Campus developments potentially containing leisure, community, library and other local facilities (up to 18 nr),
— Depot rationalization (salt store, recycling facilities) (3 nr),
— Schools/pre-schools/nurseries and children’s centres (up to 15 nr),
— Planned maintenance programme (up to 69 nr),
— The disposal of surplus assets as a result of the above property rationalisation programmes.
The following outlines the potential values of projects that may (as an indicative list only) be undertaken and require services from more than one Lot as identified in II.1.5.
— Hub offices – approx. 32 000 000 GBP,
— Campus development – approx. 140 000 000 GBP,
— Depot rationalisation – approx. 15 000 000 GBP,
— Schools/pre-schools/nurseries and children’s centres – approx. 30 000 000 GBP,
— Planned maintenance programme – approx. 4 000 000 GBP,
— Disposal of approx. 100 properties with a total value of 30 000 000 GBP.
The following outlines the potential timescale of projects that may (as an indicative list only) be undertaken and require services from more than one Lot as identified in II.1.5.
— Hub offices – complete by 2013,
— Campus development – 2012 to 2018,
— Depot rationalisation – 2012 to 2015,
— Schools/pre-schools/nurseries and children’s centres – 2012 to 2013,
— Planned maintenance – 2012 to 2015,
— Disposals – 2012 to 2018.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Projects with Construction Values of 0 GBP to 1 500 000 GBP.

1)Short description

Projects typically in this lot will comprise planned maintenance works and schools/pre-schools and children’s centres.
2) Common procurement vocabulary (CPV)
Main code.
71000000.
Additional codes.
71210000 71220000 71230000 71240000 71250000 71300000 71310000 71320000 71330000 71340000 71350000 71400000 71410000 71420000 71500000 71510000 71520000 71530000 71540000 71630000 71700000
3) Quantity or scope.
Potentially includes 50-85 projects at a total value in the region of 25-35m GBP.
This is indicative only.
4) Indication about different date for duration of contract or starting/completion.
5) Additional information about lots.

2)Common procurement vocabulary (CPV)

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Projects with construction values of 1 500 000 GBP to 35 000 000 GBP.

1)Short description

Projects typically in this lot will comprise major planned maintenance projects; major school extensions or new build schools; depot rationalisation; campus developments and hub offices.
2) Common procurement vocabulary (CPV).
Main code.
71000000.
Additional codes.
71210000 71220000 71230000 71240000 71250000 71300000 71310000 71320000 71330000 71340000 71350000 71400000 71410000 71420000 71500000 71510000 71520000 71530000 71540000 71630000 71700000
3) Quantity or scope.
Potentially includes 10-30 projects at a total value in the region of 25-35m GBP.
This is indicative only.
4) Indication about different date for duration of contract or starting/completion.
5) Additional information about lots.

2)Common procurement vocabulary (CPV)

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Projects with construction values of 0 GBP to 35 000 000 GBP

1)Short description

Projects typically in this lot will comprise hub offices; campus developments; depot rationalisations; schools/pre-schools/nurseries and children’s centres and planned maintenance projects.
2) Common procurement vocabulary (CPV).
Main code.
71000000.
Additional codes.
71317000 79417000 71410000 71420000 71313000
3) Quantity or scope.
Potentially includes 70-100 projects at a total value in the region of 150-220m GBP.
This is indicative only.
4) Indication about different date for duration of contract or starting/completion.
5) Additional information about lots.

2)Common procurement vocabulary (CPV)

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: Projects that are not construction value based

1)Short description

Disposal of surplus properties as a result of property rationalisation programme.
2) Common procurement vocabulary (CPV)
Main code.
70000000.
Additional codes.
70300000 70310000 70320000 70330000 71410000
3) Quantity or scope.
Potentially includes 70-100 disposals with a value in the region of 20-30m GBP.
This is indicative only.
4) Indication about different date for duration of contract or starting/completion.
5) Additional information about lots.

2)Common procurement vocabulary (CPV)

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Participants will be advised if this is necessary during the procurement. Parent company and /or other guarantees of performance and financial liability may be required by Wiltshire Council.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

One member of any consortium of suppliers will be required to accept prime contractorship or a consortium may be required to form a single legal entity prior to entering into any contract(s) with Wiltshire Council.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the convention relating to the protection of the financial interests of the European communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.61991 on prevention of the use of the financial system for the purpose of money laundering.
Organisations wishing to participate, must express interest (see below) and submit a completed pre-qualification questionnaire using the supplying the Southwest eSourcing portal that can be accessed at www.supplyingthesouthwest.org.uk. Responses must be received by the deadline in IV.3.4 instructions to express interest:

1. Go to the supplying the Southwest portal: www.supplyingthesouthwest.org.uk;

2. Click opportunities on the left hand side;
3. Click the register free link which is in the top right corner;
4. Complete registration;
5. You will receive an email with your unique details;
6. Login to the portal with the unique username and password;
7. The first time you log on you will be required to change your password;
8. Search and view opportunity;
9. Click register interest (only when you express an interest will the PQQ become available);
10. To view the contract again click my opportunity;
11. Click the stage dropdown and select contract;
12. Click on contract;
13. Click green arrow;
14. Click on the contract;
15. Click on the PQQ tab;
16. Click on the folder icon to view the PQQ;
17. Note the deadline for completion;
18. Respond to the PQQ and submit your response when happy.
For assistance with registration or access please contact our Helpdesk: by tel: +44 1392384659 8:30 – 16:30 hrs. By fax +44 1392384636. By Email: tendersupport@devon.gov.uk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Contained within the pre-qualification questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Contained within the pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
Contained within the pre-qualification questionnaire.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 6: and maximum number 10
Objective criteria for choosing the limited number of candidates: Between 6 and 10 bidders are expected per contract lot. Objective criteria are as stated in the pre-qualification questionnaire.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.1.2012 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

22.2.2012

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

6-10 bidders per lot, will be invited to submit detailed tenders. Where providers express interest in more than one lot, shortlisting to tender for more than one lot is possible. Following the receipt and evaluation of tenders, it is anticipated that contracts will be issued for individual lots as follows:
Lot 1.
O Architect – 6 nr.
O Lead consultant (addition to architect duties) – 6 nr.
O Cost manager – 4 nr.
O Service engineer – 4 nr.
O Civil and structural engineer – 4 nr.
O Building surveyor – 4 nr.
O Landscape architect – 4 nr.
Lot 2.
O Architect – 6 nr.
O Lead consultant (addition to architect duties) – 6 nr.
O Cost manager – 4 nr.
O Service engineer – 4 nr.
O Civil and structural engineer – 4 NR.
O Landscape architect – 4 nr.
Lot 3.
O CDM-C – 3 nr.
O Ecology – 3 nr.
Lot 4.
O Planning consultants – 4 nr.
O Valuation and sales – commercial (North) – 3 nr.
O Valuation and sales – rural (North) – 3 nr.
O Valuation and sales – residential (North) – 3 nr.
O Valuation and sales – commercial (South) – 3 nr.
O Valuation and sales – rural (South) – 3 nr.
O Valuation and sales – residential (South) – 3 nr.
The duration referenced in Section II.2.3, is based on a core contract period of 36 months, with subsequent contract extensions available subject to performance and ongoing requirements of the contracting authority up to a period of 12 further months.
Those providers wishing to express interest in this procurement, are invited to attend a bidders open day on Monday 5.12.2011 at the Corn Exchange, Market Place, Devizes, Wiltshire, SN10 1HS, UNITED KINGDOM. The day will be divided in 2 with providers interested in lots 1, 2 and 3 attending from 9:30 to 12:30, and those providers interested in lot 4 attending from 13:30 to 16:30. All information provided at this event will be contained within the pre-qualification questionnaire documentation, but is intended as a means for bidders to seek clarification of the context of this procurement, the scope of the requirement and the process to be followed. Any responses given by the contracting authority either at this event or in response to subsequent queries, will be published on pro-contract.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with regulations 32 & 32A (information about contract award procedures and the application of the standstill period prior to contract award) and Part 9 of the Public Contract Regulations 2006 (as amended).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

1.12.2011