Professional Technical Services to West Lothian Council

Professional Technical Services to West Lothian Council

The Framework is to be broken into 16 lots including architectural consultancy, various engineering consultancies and specialist services. Potential contractors may bid for one, more than one or all lots.

United Kingdom-Livingston: Architectural and related services

2014/S 056-093705

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

West Lothian Council
West Lothian Civic Centre, Howden South Road
Contact point(s): Corporate Procurement Unit
For the attention of: Catriona Peden
EH54 6FF Livingston
UNITED KINGDOM
Telephone: +44 1506280000
E-mail: cpu@westlothian.gov.uk
Fax: +44 1506281325

Internet address(es):

General address of the contracting authority: http://www.westlothian.com/councilcontracts

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140

Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk

Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Framework Agreement for the Provision of Professional Technical Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: West Lothian.
NUTS code UKM28

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 80
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 4 000 000 and 4 200 000 GBP

II.1.5)Short description of the contract or purchase(s)

This Framework is for the provision of Professional Technical Services to West Lothian Council. The Framework is to be broken into 16 lots including architectural consultancy, various engineering consultancies and specialist services. Potential contractors may bid for one, more than one or all lots. The lots are divided by different services which will be required to supplement in-house services. It is intended that the Framework will be in place for 2 years with the option to extend 12 months at a time up to a maximum of 4 years.
NOTE: The authority is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required
To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 1858 within the appropriate area.

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

71200000, 71400000, 71312000, 71321000, 71324000, 71315300, 71251000, 71351810, 71317000, 71317210, 71247000, 71521000, 71313200, 71317100, 71351914, 71351500

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Anticipated value over 16 lots over maximum of 4 years (Oct 2014-Sept 2018) is between 4 m GBP and 4,2 m GBP. Many services are not inhouse so require to be outsourced and it is envisaged the framework will provide best value in obtaining these services.
Estimated value excluding VAT:
Range: between 4 000 000 and 4 200 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Initial framework for 2 years with the option to extend 12 months at a time up to a maximum of 4 years.
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 10 Lot title: Mechanical and Electrical Engineering Services

1)Short description

Mechanical and Electrical Engineering Services.
2)Common procurement vocabulary (CPV)

71321000

3)Quantity or scope

Mechanical and Electrical Engineering Services.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Draft Scope of Works included in tender.
Lot No: 11 Lot title: Structural Engineers – Buildings, Civil Engineering Services

1)Short description

Structural Engineers – Buildings, Civil Engineering Services.
2)Common procurement vocabulary (CPV)

71312000

3)Quantity or scope

Structural Engineers – Buildings, Civil Engineering Services.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Draft Scope of Works included in tender.
Lot No: 12 Lot title: Clerk of Works/Contract Administrator/Supervisor Services

1)Short description

Clerk of Works/Contract Administrator/Supervisor Services.
2)Common procurement vocabulary (CPV)

71247000, 71521000

3)Quantity or scope

Clerk of Works/Contract Administrator/Supervisor Services.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Draft Scope of Works included in tender.
Lot No: 13 Lot title: Acoustic Consultants

1)Short description

Acoustic Consultants.
2)Common procurement vocabulary (CPV)

71313200

3)Quantity or scope

Acoustic Consultants.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Draft Scope of Works included in tender.
Lot No: 14 Lot title: Fire Engineering Specialist Consultants

1)Short description

Fire Engineering Specialist Consultants.
2)Common procurement vocabulary (CPV)

71317100

3)Quantity or scope

Fire Engineering Specialist Consultants.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Draft Scope of Works included in tender.
Lot No: 15 Lot title: Archaeology Surveying and Reporting

1)Short description

Archaeology Surveying and Reporting.
2)Common procurement vocabulary (CPV)

71351914

3)Quantity or scope

Archaeology Surveying and Reporting.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Draft Scope of Works included in tender.
Lot No: 16 Lot title: Site Investigation Services

1)Short description

Site Investigation Services.
2)Common procurement vocabulary (CPV)

71351500

3)Quantity or scope

Site Investigation Services.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Draft Scope of Works included in tender.
Lot No: 01 Lot title: Architectural Services, Conservation

1)Short description

RIAS Accredited Conservation Architect or equal.
2)Common procurement vocabulary (CPV)

45212350, 71200000

3)Quantity or scope

Assistance for inhouse architectural services where required.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Draft Scope of Works included in tender.
Lot No: 05 Lot title: Landscape Architectural Services/ Lead Consultant – inc community consultation

1)Short description

Landscape Architectural Services/ Lead Consultant – inc community consultation.
2)Common procurement vocabulary (CPV)

71420000, 71400000

3)Quantity or scope

For projects not able to be carried out by inhouse service.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Draft Scope of Works included in tender.
Lot No: 06 Lot title: Surveying – Topographical Services

1)Short description

Surveying – Topographical Services.
2)Common procurement vocabulary (CPV)

71351810

3)Quantity or scope

Topographical surveys of sites.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Draft Scope of Works included in tender.
Lot No: 07 Lot title: Surveying – Quantity Services

1)Short description

Surveying – Quantity Services.
2)Common procurement vocabulary (CPV)

71324000

3)Quantity or scope

For projects not able to be carried out by inhouse service.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Draft Scope of Works included in tender.
Lot No: 08 Lot title: Surveying – Building Services

1)Short description

Surveying – Building Services.
2)Common procurement vocabulary (CPV)

71251000, 71315300

3)Quantity or scope

Buildng Surveying as required by projects.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Draft Scope of Works included in tender.
Lot No: 09 Lot title: CDM Co-ordinator Services

1)Short description

CDM Co-ordinator Services.
2)Common procurement vocabulary (CPV)

71317210, 71317000

3)Quantity or scope

CDM Co-ordinator Services for projects.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Draft Scope of Works included in tender.
Lot No: 02 Lot title: Architectural Services, Small Projects (works up to 50k GBP in value)

1)Short description

Architectural Services, Small Projects (works up to 50k GBP in value).
2)Common procurement vocabulary (CPV)

71200000, 71221000, 71210000

3)Quantity or scope

For projects not able to be carried out by inhouse archtiectural service.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Draft Scope of Works included in tender.
Lot No: 03 Lot title: Architectural Services, Medium Projects (works between 50k GBP and 250k GBP)

1)Short description

Architectural Services, Medium Projects (works between 50k GBP and 250k GBP).
2)Common procurement vocabulary (CPV)

71200000, 71210000, 71221000

3)Quantity or scope

For projects not able to be carried out by inhouse architectural service.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Draft Scope of Works included in tender.
Lot No: 04 Lot title: Architectural Services, Large Projects (works above 250k GBP in value)

1)Short description

Architectural Services, Large Projects (works above 250k GBP in value) and possible Lead Consultant role.
2)Common procurement vocabulary (CPV)

71200000, 71210000, 71221000

3)Quantity or scope

v
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Draft Scope of Works included in tender.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Requirement for Performance Bonds, Collateral Warranties and Parent Company Guarantees will be confirmed at ITT stage.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Specific conditions will be set out in the contract documentation which will be placed on the Public Contracts Scotland Tender website by the Contracting Authority at invitation to tender stage.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(2) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(3) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Lots 1-4 will require ARB registered architects or equal to be included in their teams.
Lot 1 will require RIAS Conservation Accreditation or equal and approved for at least one member of their team.
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 80
Objective criteria for choosing the limited number of candidates: Evaluation criteria are detailed in the tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CC3019
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 14-020829 of 21.1.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.4.2014
IV.3.4)Time limit for receipt of tenders or requests to participate

16.4.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.6.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years.
VI.2)Information about European Union funds
VI.3)Additional information

West Lothian Council is commited to maximising Community Benefits from our procurement activities.
The Local Government in Scotland Act 2003, the Public Contracts (Scotland) Regulations 2012 and European Procurement Directives enable public bodies to include Community Benefits in the procurement process.
Community Benefit Clauses are contractual requirements with suppliers to deliver wider benefits in addition to the core purpose of the contract. These clauses can be used to build a range of economic, social or environmental conditions into the delivery of council contracts.
(SC Ref:298483)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with the Public Contracts (Scotland) Regulations 2012 the Contracting Authority will incorporate a minimum 10 calendar day standstill period before entering into the contract at the point information on the award of the contract is communicated to tenderers. Any appeal should be directed to the contact details set out in VI.4.3) below. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts (Scotland) Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the Sheriff Court or the Court of Session in Scotland. Where a contract has not been entered into the Court may order the setting aside of the contract award decision or order the Authority to amend any documents and may award damages. If the contract has already been entered into when the appeal is lodged, the Court may only award damages unless satisfied that one of the prescribed grounds for ineffectiveness applies. Any action must be brought promptly (generally within 3 months).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:17.3.2014