Programme GATEWAY Programme Development Partner

Following the collocation of the Air Mobility (AM) fleet at RAF Brize Norton (BZN), Programme GATEWAY has been established to develop a more efficient and effective operating model.

UK-Bristol: Technical support services

2013/S 093-158647

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Director Air Support Operating Centre, DE&S
Programme GATEWAY Programme Team, Spruce 0B #1007, Abbey Wood
Contact point(s): DE&S Programme GATEWAY Commercial
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067980890
E-mail: desascomrcl-pfbenquiries@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Programme GATEWAY Programme Development Partner.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UKJ14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Technical support services. Technical support services. Following the collocation of the Air Mobility (AM) fleet at RAF Brize Norton (BZN), Programme GATEWAY has been established to develop a more efficient and effective operating model. To support the development of an enhanced operating model (EOM) and associated commercial construct, the Authority is seeking specialist support on Programme GATEWAY.
The programme vision is:
To deliver the optimum operating and support models to underpin the pre-eminent UK AM main operating base and air port of embarkation, which in turn will enable the efficient delivery of effective Rapid Global AM. It will do so in a partnering environment with industry that embraces a culture of continuous improvement, while respecting core military ethos and values.
Delivering the Programme GATEWAY outcomes is expected to, but not be limited to, improve efficiency and effectiveness through measures such as:
a. Optimising cross-fleet aircraft support arrangements.
b. Optimising the balance of outsourced activity contributing to the enterprise based operating model.
c. Creating a budgetary environment that overcomes the constraints of multiple TLBs.
d. Inculcating a culture of continuous improvement.
e. Optimising processes to improve speed of delivery and reduce operating costs.
f. Optimising AM tasking and fleet management.
The Authority is seeking to appoint a Programme Development Partner (PDP) to support the development of an EOM for BZN. The PDP will support the Authority in achieving the desired programme outcomes in a manner that achieves the Programme GATEWAY vision whilst de-risking the transition to the new operating model.
The PDP will be required to work with the Authority as part of an integrated Authority led programme team under which the Authority will be responsible for providing direction and guidance, undertaking programme assurance activities and contributing subject matter expertise in areas such as commercial, finance, service manpower, aircraft support and logistics. Accordingly, the PDP will be required to work collaboratively with the Authority in developing the future operating model together with the associated procurement and commercial strategies and business cases.
The PDP contract will initially be limited to the performance of activities relating to the completion of the Concept Phase e.g. the phase under which candidate EOM options will be identified, market analysis undertaken and concept(s) of assessment will be delivered. The contract will feature options relating to the provision of support to the assessment and delivery phases subject to the necessary internal approvals being obtained.
The PDP shall be expected to demonstrate the following:
— Evidence of successfully developing and implementing an operating model for a complex Enterprise that has realised material benefits in a service delivery context
— Evidence of the delivery and continuous improvement of an airline/ air cargo capability.
— Evidence of the delivery and continuous improvement of an airport/ aviation based logistics/transportation capability
— Evidence of successfully developing a business case and associated data for a major transformation programme
— Evidence of cost modelling and cost benefit experience, including an understanding of value for money comparators/benchmarks for public sector services
— Evidence of developing and implementing procurement and commercial strategies that incentivised the delivery of efficiency and effective improvements for a broad range of services in a delivery context and
— Evidence of successfully working with the UK MOD in a collaborative environment
To enable potential partners to better understand the scope of the Authority’s PDP requirement, the Contracting Authority has published a Programme Information Memorandum (PIM) to accompany this contract notice. The PIM can be accessed here: http://www.raf.mod.uk/rafbrizenorton/organisation/proggateway.cfm. Please contact the Authority at DESASComrcl-PFBEnquiries@mod.uk if you are unable to access the PIM at the link above.

Potential Partners will be provided with the opportunity to meet with representatives to meet with the GATEWAY Programme Team to seek clarification on the PDP requirement and the associated procurement process. Details of how to book a meeting can be found in the PIM.
The Contracting Authority intends to invite a maximum of 4 companies to the Invitation to Negotiate stage of this procurement. The e-procurement tool AWARD will be used in the evaluation of bids.
Information about subcontracting:
The Authority reserves the right under Regulation 37(4) in the DSPCR to reject any subcontractor chosen by the potential partner at any stage of the contract award procedure or during performance of the contract.
The Authority requires that the following criteria must be used by the potential partner as part of the selection of subcontractors:
1) Any criteria for the rejection of economic operators under Regulation 23 that the Authority requires the potential partner to use for the selection of subcontractors (please consider in particular Regulation 23(4)(g) in the context of any previous breaches of obligations relating to security of supply or security of information and Regulation 23(4)(f)) relating to findings of unreliability ;
2) Any minimum levels of economic and financial standing or technical and professional ability under Regulation 24 or 25 which the Authority requires the potential partner to use for the selection of subcontractors.

II.1.6)Common procurement vocabulary (CPV)

71356300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 11 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: It is envisaged that the PDP contract will initially be limited to the performance of activities relating to the completion of the Concept Phase but the contract will feature options relating to the provision of support to the assessment and delivery Phases. This will be subject to the necessary internal approvals being obtained. Where practical, prices for contract options will be agreed at the outset of the Contract. Exercise of any option will be at the Authority’s sole discretion. The estimated value excluding VAT provided above includes the value for the contract options. The estimated value excluding VAT related to the performance of activities relating to the completion of the Concept Phase will be limited to 3,000,000 GBP.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 42 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The potential partner may be required to provide the Authority with a bank guarantee or parent company guarantee or other guarantees of performance in relation to economic and financial standing.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The contracting Authority will be looking to include an incentivisation mechanism in the PDP contract that will encourage effective collaborative working, the acceleration of the realisation of benefits and the achievement of programme objectives. Accordingly, the Invitation to Negotiate (ITN) will seek incentivisation proposals from tenderers that address the aforementioned.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 4
Objective criteria for choosing the limited number of candidates: A PQQ shall be used to down- select bidders.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ProgGATEWAY/00001

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

13.6.2013 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. The proposed procurement is subject to approval under the Authority’s approval process. The Authority expressly reserves the right to cancel the procurement and / or not award a contract. The Authority will not be liable for any associated costs that are incurred by Potential Partners as a result of the procurement process commenced by publication of this notice.
Transfer of undertakings (Protection of Employment) (TUPE) implications may apply to this procurement.
This notice is pursuant to procurement under Directive 2009/81/EC that has been transposed in the UK as the DSPCR.
Potential Partners should note that:
— in accordance with the UK Government’s policies on transparency, the Authority intends to publish the ITN document, and the text of any contract awarded, subject to possible redactions at the sole discretion of the Authority,
— any Potential Partners personnel employed in the PDP role will be required hold a security clearance under the Government vetting scheme to a minimum of security cleared (SC) level and must sign a non disclosure agreement before they can be engaged in the role. Any Potential Partners personnel required to work on activities classified as secret under this contract will need to hold a developed vetting clearance,
— Potential Partners will be required to comply with a range of defence security requirements that will be set-out in a Security Aspects Letter (SAL). The SAL will be available as part of the ITN information.
A potential Conflict of Interest (COI) may arise where the PDP’s involvement in any future competitions held concerning the delivery phase could compromise the objective of holding a fair competition in accordance with the Authority’s obligations under the Treaty on the Functioning of Europe and Regulation 5(2) of the DSPCR. The Authority will reserve the right at its sole discretion to exclude the selected PDP supplier from future involvement in any delivery phase competition if they are unable to demonstrate to the Authority’s complete satisfaction that appropriate measures could be implemented to address COI and support fair and open competition
All conditions, requirements and questions relating to Section III regarding the Legal, economic, financial and technical information of this notice will be covered in the PQQ. A PQQ will be sent to suppliers who express an interest to this requirement.
Suppliers wishing to express an interest in this requirement are required to provide their full company name, email address & contact details by email to DESASComrcl-PFBEnquiries@mod.uk by 13 June 2013. The Programme GATEWAY programme team will then issue the PQQ to the email address supplied within the EOI. You are advised to request acknowledgement of receipt of your EOI as late applications will not be considered.

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK defence procurement personnel, and is the main supplier database of MOD procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk.

GO Reference: GO-2012822-DCB-4176779. GO Reference: GO-2013513-DCB-4800437

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Director Air Support Operating Centre, DE&S

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:13.5.2013