Programme Management Consultancy Services for Royal Mail

Programme Management Consultancy Services for Royal Mail

Royal Mail Group Ltd (RMG) wishes to establish a UK wide Programme Management Consultancy Services Framework to support the management and delivery of the annual RMG property planned maintenance programme of works and/or other Facilities Management related programmes.

United Kingdom-London: Project management consultancy services

2013/S 130-225436

Contract notice – utilities


Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Royal Mail Group Ltd
35-50 Rathbone Place
For the attention of: Chris Nicholass
W1T 1HQ London
Telephone: +44 7738311692 / 07738311692

Internet address(es):

General address of the contracting entity:

Address of the buyer profile:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Royal Mail Group Ltd
See URL link below. You must register expressions of interest via the URL link below. Contact points below are to be used only in case of any queries.
For the attention of: Chris Nicholass
See URL link below
Telephone: +44 7738311692 / 7738311692
Internet address:

I.2)Main activity

Postal services
I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting entity:

Programme Management Consultancy Services
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: UK – wide
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 6
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT
Range: between 6 000 000 and 9 000 000 GBP
Frequency and value of the contracts to be awarded: Note that actual values may fall above or below this range depending on RMG business requirements.

II.1.5)Short description of the contract or purchase(s):

Royal Mail Group Ltd (RMG) wishes to establish a UK wide Programme Management Consultancy Services Framework to support the management and delivery of the annual RMG property planned maintenance programme of works and/or other Facilities Management related programmes as per RMG business requirements. The types of building included in the property maintenance programme may include (but are not necessarily limited to): Mail Centres, Delivery Offices, Regional Distribution Centres, Vehicle Workshops, Parcelforce Depots and the like.
The Programme Management Services Framework may include (but will not be limited to) provision of the following services: –
H&S Assurance; Cost Planning; Project Procurement; Supplier & Contractor Management; Cost Management; Financial & MI Reporting
II.1.6)Common procurement vocabulary (CPV)

72224000, 71317210, 71242000, 71244000, 71541000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Information about lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The overall estimated value of the framework over its maximum lifetime is in the region of 6 million to 9 million
GBP. However, actual values may vary and may fall above or below these ranges according to RMG’s business
Estimated value excluding VAT
Range: between 6 000 000 and 9 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The framework will be for an initial term of 4 years, with an option to extend for a period(s) of up to a further 2 years (such option being exercisable at RMG’s sole discretion) giving the framework a maximum term of 6 years.
Provisional timetable for recourse to these options:
in months: 48 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 72 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company or other guarantees may be required in certain circumstances. See contract documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Requests to participate will be accepted from groupings of economic operators (consortia). In the event of a successful consortium bid, the Contracting Authority reserves the right to require groupings of entities to take a particular legal form and/or require that a single consortium member takes primary liability or that each member undertakes joint and several liability irrespective of the legal form adopted. Where a subsidiary company is used, the ultimate parent company may be required to provide a guarantee in respect of the performance of the contract by the subsidiary before acceptance.
III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: This contract will require staff working unsupervised on any Royal Mail Group sites to have undergone
appropriate Security Vetting. Further details of this will be issued in the tender documents if shortlisted.
The selected contractor(s) will be required to actively participate in the achievement of social and/or
environmental objectives. Accordingly contract performance conditions may relate in particular to social,
environmental or other corporate social responsibility considerations. Further details of these conditions will be
set out in the tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre-qualification questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre-qualification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: An electronic auction (e-auction) may be used to award all or part of the requirements.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents: ..
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

1.8.2013 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

Expression of Interest (EOI) & Pre Qualification Questionaire (PQQ).
Please read ALL of the following information carefully.
1. Expression of Interest:- please ensure that you submit an expression of interest promptly so that your details
can be populated in the Royal Mail Group Electronic Sourcing system (E-Sourcing). This is a necessary first
step in order for you to be able to respond to the PQQ.
2. To formally submit an EOI you must follow the URL link: and select from the drop down options the event(s) you wish to express an interest in (either select one or both), then ensure that you complete all remaining fields fully.

3. You will THEN be sent information on how to access the PQQ. The PQQ will be managed using the RMG
Electronic Sourcing System (Esourcing).
Client Software Requirements for Esourcing:
4. Your Windows operating system must support the following client software:
– Microsoft Internet Explorer 6 SP2, Microsoft Internet Explorer 7, or Microsoft Internet Explorer 8
Charts are supported in Adobe Flash format and JPEG. Dashboards are supported only in Flash format. Charts
and dashboards in Flash format are supported only on 32-bit Java environment and 32-bit browsers, and are
disabled on 64-bit browsers. If you run SAP Sourcing on 64-bit Java environment, you must set the chart format
to JPEG.
Note: MAC Users – The latest version of Internet Explorer for MAC is 5.2.3, therefore MAC does not support
SAP E-Sourcing Version 7.0.
5. The Pre Qualification Questionaire is accessed via Esourcing. You will need to receive 2 emails in order to
participate). Once you have submitted your completed Applicant Details via the URL link) you will be provided
with your FIRST email (within 48 hours Monday – Friday) which is a log-on to Esourcing, these log-on details
shall arrive via and headed Royal Mail Group RFX. (please do not email this site

unless instructed to do so). On receipt of your log-on information you will then be sent a SECOND email
(within 24 hours Monday to Friday)from or RMG, Inviting you to Participate in the PQQ

[Programme Management Consultancy Services Framework]. It is at this point that you will be able to fully
access the PQQ and start to complete it.
6. The PQQ will close as noted in IV.3.4.
Please note: Your log-on will not be activated until you are formally invited to participate, so please do not try to
log-on BEFORE you are invited to do so, since your access will be denied.
7. RMG may require suppliers to supplement or clarify the information submitted in the PQQ and may also
undertake its own audit of the supplier to verify the information provided.
8. Tenders and all supporting documentation for the contract must be priced in sterling (unless otherwise
specified in the contract documents) and written in English.
9. Any agreement entered into will be considered a contract made in England according to English law and will
be subject to the exclusive jurisdiction of the English Courts.
10. Royal Mail Group is not liable for any costs incurred by those expressing an interest in tendering for this
contract opportunity. Royal Mail Group reserves the right to terminate the procurement process (or part of it), to
change the basis of and the procedures for the procurement process at any time, or to procure the contract by
alternative means if it appears that the contract can be more advantageously procured by alternative means.
The most economically advantageous or any tender will not automatically be accepted.
All communications must be made through Chris Nicholass via email address

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See VI.4.2 below

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Any appeal under this procurement should be addressed to the contact at I.1 above.
VI.4.3)Service from which information about the lodging of appeals may be obtained

See VI.4.2 above

VI.5)Date of dispatch of this notice:2.7.2013