Project Feedway Tender

Photographic equipment. Dismounted Soldier Systems, Defence Equipment and Support. UK-Bristol: photographic equipment

2012/S 79-129900

Contract notice

Supplies

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Dismounted Soldier Systems (DSS), DE&S
Elm 3b, #4325, MoD Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067932708
E-mail: DESLEICG-DSS-Comrcl1c@mod.uk
Fax: +44 1179131909

Internet address(es):

General address of the contracting authority/entity: http://www.mod.uk/DefenceInternet/Home/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Project Feedway.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKG21

II.1.3)Information on framework agreement

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

Photographic equipment.
1. DSS PT aim to deliver a UOR capability to provide dismounted patrols with a camera system to identify areas of risk or threat located and obscured behind obstacles. The system will provide this capability by meeting the following User Requirements in lighting conditions 0.001-120,000 Lux.
2. Obstacle: That obstacle dimensions will be at least 4m high and 0.5m wide, and any increment, or combination of increments, to those dimensions.
3. Viewing Angle: The system shall give the User a viewing angle to the immediate front, sides and rear of the obstruction.
4. Viewing: A single User will be able to view a real time image of at least 640×480 pixels whilst simultaneously operating the system.
5. Identification: The system shall be capable of reading the print (red on green) on the side of an AA battery in either its vertical or horizontal aspect at a distance of not less than 5m. The system shall also be capable of recognising very thin wires at a distance of not less than 5m.
6. Weight: The system shall have a maximum weight budget of 3.5 Kgs.
7. Power: The system shall be able to be powered by current in-service batteries with a preference for AA primary or secondary batteries.
8. Recording: The system shall be able to record up to 16 Gb of HD (720p) to either UDMA, SDHC, Ms Pro, SD or MMC.
9. Support: The system shall be supportable for a minimum of 24 months after deployment.
10. Deployment: The system shall be able to be deployed and in use within 2 minutes of the decision to use the system.
11. Users: The system shall be able to be operated by no more than 2 persons whilst wearing normal combat clothing including gloves.
12. Signature: The system must not increase exposure of the User to enemy action during carriage and must present a minimal sign of presence when in use in all lighting conditions.
13. Operating Environment: The system shall comply with Def Stan 00-35 requirements, the system shall be able to withstand blowing particulate ingress of particle sizes less than 150 ?m.
14. The system should not cause unacceptable interference to, or be susceptible to interference from, other electromagnetic equipment carried by Dismounted personnel.
15. For the purposes of the above requirements the system shall be defined as the patrol configuration and shall include all elements carried for a patrol covering both day and night activities.
16. The Authority intends to run a PQQ exercise and it is anticipated that PQQ’s will be issued 23.5.2012. As part of the PQQ Bidders shall be required to attend and demonstrate their solution on Salisbury Plain Training Area on the week 28-31.5.2012.
17. The dates specified in section II.3 and IV are indicative and maybe subject to change.

II.1.6)Common procurement vocabulary (CPV)

38650000

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Up to 300 Systems with options for up to a further 150.

II.2.2)Information about options

Options: yes
Description of these options: Options for up to a further quantity of 150.
Provisional timetable for recourse to these options:
in months: 4 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 11.9.2012. Completion 15.1.2013

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

III.1.5)Information about security clearance:

III.2)Conditions for participation

III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://project.contracts.mod.uk/businessExchange/project/reasonsForExclusion.html#dspr.

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

III.2.3)Technical and/or professional capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure Due to being an urgent requirement for current operations.

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 and maximum number 6
Objective criteria for choosing the limited number of candidates: As detailed in the pre qualification questionnaire.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction has been used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

DSS/00097

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

15.5.2012 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.6.2012

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk.

The timescales detailed in this contract notice are indicative and maybe subject to change GO Reference: GO-2012419-DCB-3867373.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Dismounted Soldier Systems (DSS), DE&S
ELM 3B, #4325, MOD ABBEY WOOD
BS34 8JH Bristol
UNITED KINGDOM
E-mail: DESLEICG-DSS-Comrcl1c@mod.uk
Telephone: +44 1179132708

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

19.4.2012