Project Management and Building Surveying Consultancy Framework

Project Management and Building Surveying Consultancy Framework

For the Royal Mail. Framework to support the management and delivery of the annual RMG property planned maintenance programme of works and/or other Facilities Management related projects/programmes as per RMG business requirements.

United Kingdom-London: Project management consultancy services

2013/S 129-223151

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Royal Mail Group Ltd
35-50 Rathbone Place
For the attention of: Chris Nicholass
W1T 1HQ London
UNITED KINGDOM
Telephone: +44 7738311692 / 7738311692
E-mail: chris.nicholass@royalmail.com

Internet address(es):

General address of the contracting entity: http://www.royalmail.com

Address of the buyer profile: http://www.royalmailgroup.com/portal/rmg/jump1?catId=23200531&mediaId=23300561

Electronic submission of tenders and requests to participate: https://rmg.frictionless.com/fsguestvendor/vendordesktop/register?ui=ui2

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Royal Mail Group Ltd
See URL link below. You must register expressions of interest via the URL link below. Contact points below are to be used only in case of any queries.
For the attention of: Chris Nicholass
UNITED KINGDOM
Telephone: +44 7738311692 / +44 7738311692
E-mail: chris.nicholass@royalmail.com
Internet address: https://rmg.frictionless.com/fsguestvendor/vendordesktop/register?ui=ui2

I.2)Main activity

Postal services
I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:

Project Management and Building Surveying Consultancy Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: UK wide.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 6
Duration of the framework agreement

Duration in years: 5
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT
Range: between 15 000 000 and 17 500 000 GBP
Frequency and value of the contracts to be awarded: Note that actual values may fall above or below this range depending on RMG business requirements.

II.1.5)Short description of the contract or purchase(s):

Royal Mail Group Ltd (RMG) wishes to establish a UK wide coverage Project Management and Building Surveying Consultancy Services
Framework to support the management and delivery of the annual RMG property planned maintenance programme of works and/or other Facilities Management related projects/programmes as per RMG business requirements. The types of building included in the property maintenance programme may include (but are not necessarily limited to): mail centres, delivery offices, regional distribution centres, vehicle workshops, parcelforce depots and the like.
The Project Management Consultancy Services Framework may include (but will not be limited to) provision of the following services: –
Project scope definition; design and specification; construction management; project closeout.
It is anticipated that the framework will be divided into the following 6 Regional Lots:
Lot 1 – Scotland, Northern Ireland, North East England;
Lot 2 – North and North West England;
Lot 3 – Midlands and North Wales;
Lot 4 – North Thames and Anglia;
Lot 5 – South Wales and South West;
Lot 6 – South East England.
RMG reserves the right to combine and/or amend Lots and/or sub-divisions within Lots subject to the applications and/or tenders received.
Where Lots are subdivided geographically contractors may be appointed, on a non-exclusive basis, to a particular geographical region but may also be required to work outside the region.
Applications may be made for one or more Lots.
The final number of contracts to be issued will be determined at tender evaluation stage. Royal Mail may issue more than one contract for any individual Lots, and may also award contracts which cover more than one Lot.
Please note therefore that in the event that an applicant bids for a Lot that is then amalgamated into a combined Lot, their application/bid may not be considered unless the applicant has also bid for the other Lot(s) forming the new combined Lot.
II.1.6)Common procurement vocabulary (CPV)

72224000, 71540000, 71315300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The overall estimated value of the Framework over its maximum lifetime is in the region of GBP 15 000 000 to GBP 17 500 000. However, actual values may vary and may fall above or below these ranges according to RMG’s business requirements.
Estimated value excluding VAT
Range: between 15 000 000 and 17 500 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The framework will be for an initial term of 3 years, with an option to extend for a period(s) of up to a further 2 years (such option being exercisable at RMG’s sole discretion) giving the framework a maximum term of 5 years.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Scotland, Northern Ireland, North East England

1)Short description:

Provision of Project Management and Building Surveying Consultancy Services covering property maintenance and refurbishment works.
2)Common procurement vocabulary (CPV)

72224000, 71540000, 71315300

3)Quantity or scope:

Lot 1 Postcode areas coverage: ZE, KW, IV, HS, AB, PH, DD, FK, EH, TD, PA, G, ML, KA, DG, BT, NE, DH, SR, DL, TS.
5)Additional information about lots:

RMG reserves the right to combine and/or amend Lots and/or sub-divisions within Lots subject to the applications and/or tenders received.
Where Lots are subdivided geographically suppliers may be appointed, on a non-exclusive basis, to a particular geographical region but may also be required to work outside the region.
Applications may be made for one or more Lots.
The final number of contracts to be issued will be determined at tender evaluation stage. Royal Mail may issue more than one contract for any individual Lots, and may also award contracts which cover more than one Lot.
Please note therefore that in the event that an applicant bids for a Lot that is then amalgamated into a combined Lot, their application/bid may not be considered unless the applicant has also bid for the other Lot(s) forming the new combined Lot.
Lot No: 2 Lot title: North & North West England

1)Short description:

Provision of Project Management and Building Surveying Consultancy Services covering property maintenance and refurbishment works.
2)Common procurement vocabulary (CPV)

72224000, 71540000, 71315300

3)Quantity or scope:

Lot 2 postcode areas coverage: CA, LA, FY, PR, BB, WN, BL, YO, BD, HG, LS, HX, HD, WF, HU, DN, S, LN, OL, M, SK, L, WA, CW.
5)Additional information about lots:

RMG reserves the right to combine and/or amend Lots and/or sub-divisions within Lots subject to the applications and/or tenders received.
Where Lots are subdivided geographically suppliers may be appointed, on a non-exclusive basis, to a particular geographical region but may also be required to work outside the region.
Applications may be made for one or more Lots.
The final number of contracts to be issued will be determined at tender evaluation stage. Royal Mail may issue more than one contract for any individual Lots, and may also award contracts which cover more than one Lot.
Please note therefore that in the event that an applicant bids for a Lot that is then amalgamated into a combined Lot, their application/bid may not be considered unless the applicant has also bid for the other Lot(s) forming the new combined Lot.
Lot No: 3 Lot title: Midlands & North Wales

1)Short description:

Provision of Project Management and Building Surveying Consultancy Services covering property maintenance and refurbishment works.
2)Common procurement vocabulary (CPV)

72224000, 71540000, 71315300

3)Quantity or scope:

Lot 3 Postcode areas coverage: DE, NG, LL, CH, SY, TF, LD, ST, WS, WV, DY, LE, NN, CV, B, WR, HR.
5)Additional information about lots:

RMG reserves the right to combine and/or amend Lots and/or sub-divisions within Lots subject to the applications and/or tenders received.
Where Lots are subdivided geographically suppliers may be appointed, on a non-exclusive basis, to a particular geographical region but may also be required to work outside the region.
Applications may be made for one or more Lots.
The final number of contracts to be issued will be determined at tender evaluation stage. Royal Mail may issue more than one contract for any individual Lots, and may also award contracts which cover more than one Lot.
Please note therefore that in the event that an applicant bids for a Lot that is then amalgamated into a combined Lot, their application/bid may not be considered unless the applicant has also bid for the other Lot(s) forming the new combined Lot.
Lot No: 4 Lot title: North Thames & Anglia

1)Short description:

Provision of Project Management and Building Surveying Consultancy Services covering property maintenance and refurbishment works.
2)Common procurement vocabulary (CPV)

72224000, 71540000, 71315300

3)Quantity or scope:

Lot 4 Postcode areas coverage: PE, NR, IP, CB, MK, SG, LU, AL, HP, EN, WD, CO, CM, SS, IG, RM, N, E, W, WC, EC.
5)Additional information about lots:

RMG reserves the right to combine and/or amend Lots and/or sub-divisions within Lots subject to the applications and/or tenders received.
Where Lots are subdivided geographically suppliers may be appointed, on a non-exclusive basis, to a particular geographical region but may also be required to work outside the region.
Applications may be made for one or more Lots.
The final number of contracts to be issued will be determined at tender evaluation stage. Royal Mail may issue more than one contract for any individual Lots, and may also award contracts which cover more than one Lot.
Please note therefore that in the event that an applicant bids for a Lot that is then amalgamated into a combined Lot, their application/bid may not be considered unless the applicant has also bid for the other Lot(s) forming the new combined Lot.
Lot No: 5 Lot title: South Wales & South West

1)Short description:

Provision of Project Management and Building Surveying Consultancy Services covering property maintenance and refurbishment works.
2)Common procurement vocabulary (CPV)

72224000, 71540000, 71315300

3)Quantity or scope:

Lot 5 Postcode areas coverage: OX, GL, SN, RG, SA, CF, NP, BS, BA, TA, SP, SO, PO, DT, BH, EX, TQ, PL, TR.
5)Additional information about lots:

RMG reserves the right to combine and/or amend Lots and/or sub-divisions within Lots subject to the applications and/or tenders received.
Where Lots are subdivided geographically suppliers may be appointed, on a non-exclusive basis, to a particular geographical region but may also be required to work outside the region.
Applications may be made for one or more Lots.
The final number of contracts to be issued will be determined at tender evaluation stage. Royal Mail may issue more than one contract for any individual Lots, and may also award contracts which cover more than one Lot.
Please note therefore that in the event that an applicant bids for a Lot that is then amalgamated into a combined Lot, their application/bid may not be considered unless the applicant has also bid for the other Lot(s) forming the new combined Lot.
Lot No: 6 Lot title: South East England

1)Short description:

Provision of Project Management and Building Surveying Consultancy Services covering property maintenance and refurbishment works.
2)Common procurement vocabulary (CPV)

72224000, 71540000, 71315300

3)Quantity or scope:

Lot 6 Postcode areas coverage:
NW, HA, UB, SL, SW, SE, TW, KT, GU, DA, ME, TN, CT, BR, CR, SM, RH, BN
5)Additional information about lots:

RMG reserves the right to combine and/or amend Lots and/or sub-divisions within Lots subject to the applications and/or tenders received.
Where Lots are subdivided geographically suppliers may be appointed, on a non-exclusive basis, to a particular geographical region but may also be required to work outside the region.
Applications may be made for one or more Lots.
The final number of contracts to be issued will be determined at tender evaluation stage. Royal Mail may issue more than one contract for any individual Lots, and may also award contracts which cover more than one Lot.
Please note therefore that in the event that an applicant bids for a Lot that is then amalgamated into a combined Lot, their application/bid may not be considered unless the applicant has also bid for the other Lot(s) forming the new combined Lot.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company or other guarantees may be required in certain circumstances. See contract documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Requests to participate will be accepted from groupings of economic operators (consortia). In the event of a successful consortium bid, the Contracting Authority reserves the right to require groupings of entities to take a particular legal form and/or require that a single consortium member takes primary liability or that each member undertakes joint and several liability irrespective of the legal form adopted. Where a subsidiary company is used, the ultimate parent company may be required to provide a guarantee in respect of the performance of the contract by the subsidiary before acceptance.
III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: This contract will require staff working unsupervised on any Royal Mail Group sites to have undergone appropriate Security Vetting. Further details of this will be issued in the tender documents if shortlisted.
The selected contractor(s) will be required to actively participate in the achievement of social and/or environmental objectives. Accordingly contract performance conditions may relate in particular to social, environmental or other corporate social responsibility considerations. Further details of these conditions will be set out in the tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre-qualification questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre-qualification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: An electronic auction (e-auction) may be used to award all or part of the requirements. The use of e-auctions
may also be an option as part of any mini competition process.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

PMBSCSF-002-2013
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents: ..
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

1.8.2013 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

Expression of Interest (EOI) & Pre Qualification Questionaire (PQQ).
Please read ALL of the following information carefully.
1. Expression of Interest:- please ensure that you submit an expression of interest promptly so that your details can be populated in the Royal Mail Group Electronic Sourcing system (E-Sourcing). This is a necessary first step in order for you to be able to respond to the PQQ.
2. To formally submit an EOI you must follow the URL link: https://rmg.frictionless.com/fsguestvendor/vendordesktop/register?ui=ui2 and select from the drop down options the event(s) you wish to express an interest in (either select one or both), then ensure that you complete all remaining fields fully.

3. You will THEN be sent information on how to access the PQQ. The PQQ will be managed using the RMG Electronic Sourcing System (Esourcing).
Client Software Requirements for Esourcing:
4. Your Windows operating system must support the following client software: Microsoft Internet Explorer 6 SP2, Microsoft Internet Explorer 7, or Microsoft Internet Explorer 8
Note:
Charts are supported in Adobe Flash format and JPEG. Dashboards are supported only in Flash format. Charts and dashboards in Flash format are supported only on 32-bit Java environment and 32-bit browsers, and are disabled on 64-bit browsers. If you run SAP Sourcing on 64-bit Java environment, you must set the chart format to JPEG.
Note: MAC Users – The latest version of Internet Explorer for MAC is 5.2.3, therefore MAC does not support SAP E-Sourcing Version 7.0.
5. The Pre Qualification Questionaire is accessed via Esourcing. You will need to receive 2 emails in order to participate). Once you have submitted your completed Applicant Details via the URL link) you will be provided with your FIRST email (within 48 hours Monday – Friday) which is a log-on to Esourcing, these log-on details shall arrive via RMG@frictionless.com and headed Royal Mail Group RFX. (please do not email this site

unless instructed to do so). On receipt of your log-on information you will then be sent a SECOND email (within 24 hours Monday to Friday)from RMG@frictionless.com or RMG, Inviting you to Participate in the PQQ [Project Management Consultancy Services Framework]. It is at this point that you will be able to fully access the PQQ and start to complete it.

6. The PQQ will close as noted in IV.3.4.
Please note: Your log-on will not be activated until you are formally invited to participate, so please do not try to log-on BEFORE you are invited to do so, since your access will be denied.
7. RMG may require suppliers to supplement or clarify the information submitted in the PQQ and may also undertake its own audit of the supplier to verify the information provided.
8. Tenders and all supporting documentation for the contract must be priced in sterling (unless otherwise specified in the contract documents) and written in English.
9. Any agreement entered into will be considered a contract made in England according to English law and will be subject to the exclusive jurisdiction of the English Courts.
10. Royal Mail Group is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. Royal Mail Group reserves the right to terminate the procurement process (or part of it), to change the basis of and the procedures for the procurement process at any time, or to procure the contract by alternative means if it appears that the contract can be more advantageously procured by alternative means.
The most economically advantageous or any tender will not automatically be accepted.
All communications must be made through Chris Nicholass via email address chris.nicholass@royalmail.com

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See VI.4.2 below

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Any appeal under this procurement should be addressed to the contact at I.1 above.
VI.4.3)Service from which information about the lodging of appeals may be obtained

See VI.4.2 above

VI.5)Date of dispatch of this notice:2.7.2013