Project Management and Quantity Surveying for Norwich Castle

Norwich Castle: Gateway to Medieval England, Project Management and Quantity Surveying Services for the Norwich Castle Keep Development.

United Kingdom-Norwich: Construction project management services

2016/S 174-313273

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Norfolk County Council
County Hall, Martineau Lane
For the attention of: Julie Ward
NR1 2DH Norwich
United Kingdom
E-mail: sourcingteam@norfolk.gov.uk

Internet address(es):

General address of the contracting authority: www.norfolk.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/norfolkcc/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Norwich Castle: Gateway to Medieval England, Project Management and Quantity Surveying Services for the Norwich Castle Keep Development.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services

NUTS code UKH13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Norfolk County Council wishes to enter into a contract for the provision of Project Management and Quantity Surveying Services for the Norwich Castle: Gateway to Medieval England Castle Keep Development.

II.1.6)Common procurement vocabulary (CPV)

71541000, 72224000, 71324000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The aim of the Gateway to Medieval England project is to restore the historical and architectural integrity of Norwich Castle Keep, one of the most important and impressive secular buildings of its time in Europe. Currently reduced to a shell, the project will reconfigure the internal layout to replicate the original floor levels and rooms and create a powerful immersive learning experience, enabling people to explore the building as a Norman royal palace. The restored internal floors and spaces will provide a state of the art community venue supporting an extensive and creative programme of formal and informal learning events, alongside commercial functions. A new British Museum Gallery of the Medieval Period will highlight the importance of Norwich within Britain and on the international stage.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 22.11.2016. Completion 31.12.2019

Information about lots

Lot No: 1 Lot title: Project Management Services — Lead Consultant

1)Short description

Norfolk County Council (the Council) wishes to enter into a contract for the provision of Project Management Services for the Norwich Castle: Gateway to Medieval England project.
In May 2016 it was announced that NMS has been successful with its first-round application to the Heritage Lottery Fund (HLF) for a major Heritage Grant. A second-round application is expected to be submitted in October 2017 with a view to completion by 2020.
Norwich Castle: Gateway to Medieval England is an exciting new project that will see Norwich Castle Keep transformed back to its former glory, as one of the finest Romanesque castles in Western Europe. The Project will drastically improve the visitor experience by reinstating the Norman principal floor and making the Keep a more understandable and accessible building. A new British Museum Partnership Gallery of the Medieval Period will also be created within the Keep.

2)Common procurement vocabulary (CPV)

71541000, 72224000

3)Quantity or scope

The full scheme, including exhibition design and all project activities, is anticipated to cost in the region of GBP 13 million. The remainder of the Design Team are expected to be appointed by February 2017 in order to bring the Project to RIBA Stage 3 by December 2017.
Other development work, including a metric survey, a Conservation Plan, condition surveys, structural surveys and feasibility studies, will also be undertaken during the Development Phase.
The successful provider will work very closely with the Norfolk Museum Service Project Team and other appropriate departments at Norfolk County Council. They should have considerable experience of working on Listed or Scheduled historic buildings within a sensitive environment. They should also be flexible and prepared to work to HLF guidelines and within local authority constraints. A passion for the conservation of buildings and a strong commitment to high quality work are essential.

4)Indication about different date for duration of contract or starting/completion

Starting 22.11.2016. Completion 31.12.2019

5)Additional information about lots

Lot No: 2 Lot title: Quantity Surveying Services

1)Short description

Norfolk County Council (the Council) wishes to enter into a contract for the provision of Quantity Surveying Services for the Norwich Castle: Gateway to Medieval England project.
In May 2016 it was announced that Norfolk Museum Service has been successful with its first-round application to the Heritage Lottery Fund (HLF) for a major Heritage Grant. A second-round application is expected to be submitted in October 2017 with a view to completion by 2020.
Norwich Castle: Gateway to Medieval England is an exciting new project that will see Norwich Castle Keep transformed back to its former glory, as one of the finest Romanesque castles in Western Europe. The Project will drastically improve the visitor experience by reinstating the Norman principal floor and making the Keep a more understandable and accessible building. A new British Museum Partnership Gallery of the Medieval Period will also be created within the Keep.

2)Common procurement vocabulary (CPV)

71324000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 22.11.2016. Completion 31.12.2019

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As described in the Invitation to Tender and supporting documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As described in the Invitation to Tender and supporting documentation.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As described in the Invitation to Tender and supporting documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As described in the Invitation to Tender and supporting documentation.
Minimum level(s) of standards possibly required: As described in the Invitation to Tender and supporting documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As described in the Invitation to Tender and supporting documentation.
Minimum level(s) of standards possibly required:
As described in the Invitation to Tender and supporting documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NCCT41171

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2016/S 140-253735 of 22.7.2016

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.10.2016
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

13.10.2016 – 10:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 13.10.2016 – 10:05

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Heritage Lottery Funding.

VI.3)Additional information

The requirement is split into two Lots. Lot 1 — Project Management Services and Lot 2 — Quantity Surveying Services. Providers may bid for either or both Lots. Please note work will be awarded to the successful provider within the individual Lot.
In May 2016 it was announced that Norfolk Museums Service has been successful with its first-round application to the Heritage Lottery Fund (HLF) for a major Heritage Grant. A second-round application is expected to be submitted in October 2017 with a view to completion by the end of 2019.
The estimated construction cost for the project is GBP 8.65 m which includes approximately GBP 1.7 m for client fit-out (Audio Visual, display cases etc.).
We are not able to give a precise value of the contract as this will be determined by a percentage of the overall construction costs.
Norfolk County Council has considered (pursuant to the Public Services (Social Value) Act 2012) whether to explicitly seek social value through this procurement, but has decided that due to the nature of the service and subject matter, it is not appropriate on this occasion.

This procurement will be managed electronically via the Councils procurement system. To participate in this procurement, Applicants must first be registered on the procurement system at https://in-tendhost.co.uk/norfolkcc

Full instructions for registration and use of the system can be found at https://in-tendhost.co.uk/norfolkcc/aspx/BuyerProfiles. Once registered you will be able to view the procurement under the tenders section and express an interest.

If you encounter any difficulties whilst using the system you can contact the support team by phoning +44 8442728810 or emailing support@in-tend.co.uk.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Norfolk County Council will incorporate a standstill period at the point information on the proposed award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Proceedings must be brought within 30 days from the date of knowledge (the date on which the economic operator first knew or ought to have known that grounds for starting the proceedings had arisen) unless the Court considers that there is good reason for extending the period within which proceedings may be brought, in which case the Court may extend that period up to a maximum of 3 months from the date of knowledge.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

6.9.2016

London Legacy Development Corporation Architectural Services

Historic England Quantity Surveyor Framework

Brighton and Hove City Council Construction Consultancy

Freelance Conservator Required

Conservation Plan Consultant Required