Project Management & Design Team Services Minor Project 2012-2017

Luton: architectural, construction, engineering and inspection services

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Bedfordshire
Park Square
For the attention of: Jo Campbell
LU1 3JU Luton
Telephone: +44 1582743391
Fax: +44 1582743330

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)


I.2)Type of the contracting authority

Body governed by public law


I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no


Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Project Management & Design Team Services Minor Project 2012-2017.


II.1.2)Type of contract and location of works, place of delivery or of performance

NUTS code UKH21


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement


II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreementDuration in months: 60
Justification for a framework agreement, the duration of which exceeds four years: Duration of 5 years to meet needs of the University programme of works and ensure continuity of delivery.


II.1.5)Short description of the contract or purchase(s)

The University of Bedfordshire is seeking a single provider of suitably qualified and experienced professionals that can manage the design and construction of minor building and engineering, planned maintenance capital and revenue projects at its campuses over the next five years. Services such as, but not limited to, the following:-.
Project Managing.
Interior Design.
Quantity Surveying.
Land Surveying.
Building Surveying.
Structural Engineering.
Mechanical Engineering.
Electrical Engineering.
Acoustic Engineering.
Environmental Engineering.
Waste Management.
Space Planning.
Cost Consultancy.
Lighting Design.
Environmental/Carbon Reduction Services.
Building Control Services.
Fire Engineering.
Works less than 5 000 000 GBP in total value will be considered minor projects.


II.1.6)Common procurement vocabulary (CPV)



II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no



This contract is divided into lots: no


II.1.9)Information about variants

Variants will be accepted: no


II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

For details on the scope, please refer to Section Three: Specification of Requirements of the Pre Qualification Questionnaire, a copy of which can be obtained from the University e-Tendering System (details of which can be found at Section III.2.1 of this OJEU Notice).


II.2.2)Information about options

Options: yes
Description of these options: The University reserves the right to extend the contract for two (2) years in one (1) year increments.


II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)


Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The University reserves the right to require deposits, guarantees, bond and/or other forms of appropriate security.


III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further details will be set out in the contract documentation.


III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required. If the potential provider is a consortium each member of the consortium will be jointly and severally liable for performance of the contract or shall select from amongst themselves a lead contractor acceptable to the University.


III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The University’s Conditions of Contract will apply which will be provided at the ITT stage.


III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once).
— Browse to the eSourcing Portal: click the link to register,— enter correct business and user details,
— note the username chosen and click ‘save’ when complete,
— an email will follow with a unique password (please keep this secure).
2. Once you have access, you will be able to express an interest in the project, click, current tenders.
3. Your PQQ/tender response must be submitted through the Submit My Return facility in In-tend which is accessed via the My Tenders icon, do NOT use the correspondence facility or a standard email.
To submit your return, please follow the instructions below:-.
1. log in
2. my tenders
3. view tender details
4. view documents
5. browse and upload each part of your return (or zip file)
6. once all your response documents have been uploaded and are displayed in the my documents for return use
Submit My Return button.
There is no limit to the size of document you can upload.
If you require any further assistance please consult the online help guide, or contact the eTendering help desk.


III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Completed responses to the Pre Qualification Questionnaire must be returned via the University eTendering System (further details of which are available at Section III.2.1 of this OJEU Notice) before the deadline for receipt of responses as notified in Section.
IV.3.4 of this OJEU Notice.
Minimum level(s) of standards possibly required: 1. Financial statements or other information to demonstrates that the tenderer has the requisite financial capacity to provide the service. Potential Providers will be required to demonstrate a minimum turnover in each of the last 3 consecutive years of: 5 000 000 GBP or equivalent in the reporting currency or equivalent proof of financial standing.
In the case of a consortium bid, the combined annual turnover of the Potential Provider and the Relevant Companies in each of the last 3 consecutive years must be no less than that specified in the paragraph and above the minimum annual turnover of at least one of the parties must be no less than 2 000 000 GBP or equivalent financial performance in reporting currency or equivalent proof of financial standing.
2. The Potential Provider will provide adequate insurance cover appropriate to the contract at the time of entering into any Contract.


III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Evaluation information required from Potential Providers will be stated in the Pre Qualification Questionnaire (PQQ) which is available at Providers will be required to comply with the University’s policies, strategies and standards.


III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no


III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no


Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure



IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 8: and maximum number 10


IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document


IV.2.2)Information about electronic auction

An electronic auction will be used: no


IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:



IV.3.2)Previous publication(s) concerning the same contract



IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.12.2011
Payable documents: no


IV.3.4)Time limit for receipt of tenders or requests to participate



IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates



IV.3.6)Language(s) in which tenders or requests to participate may be drawn up



IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening tenders

Date: 30.1.2012
Persons authorised to be present at the opening of tenders: no


Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no


VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no


VI.3)Additional information

The University intends to use an eTendering System in this procurement exercise.
The University reserves the right not to award a Contract or to award part of a Contract only.
There will be no reimbursement of bid costs. Tenders and all supporting documents must be priced in pounds sterling.
Any Contract or agreement resulting from the Tender will be entered into under.
English law. All discussions and meetings will be conducted in English.
The University reserves the right to terminate the procurement process (or part of it) to change the basis of and the procedures for the procurement at anytime.


VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:31.10.2011