Project Management Software Tender

Project Management Software Tender

This software package is required to facilitate business planning to enable targets to be measured against ensuring consistency of recording of achievements/performance.

Performance, Risk and Project Management Software
Flintshire County Council
Publication reference: 2021/S 000-000303
Publication date: 7 January 2021

F02: Contract notice

Section I: Contracting authority
1) Name and addresses
Flintshire County Council

County Hall, Mold

Flintshire

CH7 6NA

Email
procurement@flintshire.gov.uk

Telephone
+44 1824712194

Country
United Kingdom

NUTS code
UKL23 – Flintshire and Wrexham

Internet address(es)
Main address
www.flintshire.gov.uk

Buyer’s address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0419

2) Information about joint procurement
The contract is awarded by a central purchasing body

3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at

https://supplierlive.proactisp2p.com/Account/Login

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://supplierlive.proactisp2p.com/Account/Login

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

https://supplierlive.proactisp2p.com/Account/Login

4) Type of the contracting authority
Regional or local authority

5) Main activity
General public services

Section II: Object
1) Scope of the procurement
1.1) Title
Performance, Risk and Project Management Software

1.2) Main CPV code
72000000 – IT services: consulting, software development, Internet and support
two.1.3) Type of contractII.1.3) Type of contract
Services

1.4) Short description
Flintshire County Council requires a single intuitive solution which can hold and show alignment across: performance, risks and projects within a single portal with seamless linkage. Flintshire County Council is seeking to procure an IT software solution/system which also facilitates reporting and monitoring of the above requirements.

This software package is required to facilitate business planning to enable targets to be measured against ensuring consistency of recording of achievements/performance to enable real time monitoring as well as provide visibility of the collective impact of strategy across the authority.

The comprehensive software package (Performance, Risk, and Project) is intended to create a more accurate and transparent mechanism for analysing, reporting and sharing with employees, Council Members and the general public to demonstrate the impact of activities and outcomes, management of risk, assurance for audit purposes and effectiveness of project management.

1.6) Information about lots
This contract is divided into lots: No

2) Description
2.2) Additional CPV code(s)
72000000 – IT services: consulting, software development, Internet and support
two.2.3) Place of performanceII.2.3) Place of performance
NUTS codes
UKL23 – Flintshire and Wrexham

Main site or place of performance
Flintshire County Council

2.4) Description of the procurement
Flintshire County Council requires a single intuitive solution which can hold and show alignment across: performance, risks and projects within a single portal with seamless linkage. Flintshire County Council is seeking to procure an IT software solution/system which also facilitates reporting and monitoring of the above requirements.

This software package is required to facilitate business planning to enable targets to be measured against ensuring consistency of recording of achievements/performance to enable real time monitoring as well as provide visibility of the collective impact of strategy across the authority.

The comprehensive software package (Performance, Risk, and Project) is intended to create a more accurate and transparent mechanism for analysing, reporting and sharing with employees, Council Members and the general public to demonstrate the impact of activities and outcomes, management of risk, assurance for audit purposes and effectiveness of project management.

2.5) Award criteria
Quality criterion – Name: Quality / Weighting: 70%

Price – Weighting: 30

2.7) Duration of the contract, frame agreement or dynamic purchasing system
Duration in months
60

This contract is subject to renewal
Yes

Description of renewals
The Contract will be awarded for 60 months with the option to extend to a maximum duration of 15 years. Details on this can be found in the Procurement documentation

2.10) Information about variants
Variants will be accepted: No

2.11) Information about options
Options: No

Section three. Legal, economic, financial and technical informationSection III. Legal, economic, financial and technical information
three.1) Conditions for participationIII.1) Conditions for participation
three.1.2) Economic and financial standingIII.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents

three.1.3) Technical and professional abilityIII.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

three.2) Conditions related to the contractIII.2) Conditions related to the contract
three.2.2) Contract performance conditionsIII.2.2) Contract performance conditions
As stated in the procurement documentation and terms and conditions of contract

Section four. ProcedureSection IV. Procedure
four.1) DescriptionIV.1) Description
four.1.1) Type of procedureIV.1.1) Type of procedure
Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative informationIV.2) Administrative information
four.2.2) Time limit for receipt of projects or requests to participateIV.2.2) Time limit for receipt of projects or requests to participate
Date
8 February 2021

Local time
12:00pm

four.2.4) Languages in which tenders or requests to participate may be submittedIV.2.4) Languages in which tenders or requests to participate may be submitted
English, Welsh

four.2.6) Minimum time frame during which the tenderer must maintain the tenderIV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)

four.2.7) Conditions for opening of tendersIV.2.7) Conditions for opening of tenders
Date
8 February 2021

Local time
1:00pm

Place
Electronically via PROACTIS

Information about authorised persons and opening procedure
Electronically via PROACTIS

Section six. Complementary informationSection VI. Complementary information
six.1) Information about recurrenceVI.1) Information about recurrence
This is a recurrent procurement: Yes

Estimated timing for further notices to be published: 9 months prior to end of contract if extension periods are not utilised.

six.2) Information about electronic workflowsVI.2) Information about electronic workflows
Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

six.3) Additional informationVI.3) Additional information
Instructions

1. Log in to PROACTIS at https://supplierlive.proactisp2p.com

2. If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 3

3. Click the “Sign Up” button at the bottom of the window

4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User Name. If you have a generic email address for your organisation e.g. tenders@xxx.co.uk then please use this as the primary contact email address.

5. Please make a note of the Organisation ID and User Name, then click “Register”

6. You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.

7. Please enter the information requested, click the “>” on the screen and follow the instructions ensuring that you enter all applicable details.

8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your business to ensure that you get notification of opportunities that are of interest.

9. In the Buyers screen please select Flintshire County Council (you may register with other organisations if you wish)

10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above)

11. Accept the Terms and Conditions and then click “>”. This takes you to the Welcome window.

12. In the Finish screen please enter a new password and note all your Login details for future reference.

13. Now click “Complete Registration” and you will enter the Supplier Network page.

14. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you.

15. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please ensure that you select the correct one.

16. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the Guidance for Bidders document.

17. You can now either create your response”, or “Decline” this opportunity.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Suppliers will be asked to submit an offer of what social value they will be able to deliver via the contract using Flintshire’s Themes, Outcomes and Measures Framework. Please see Social Value Guidance Document within the ‘Request Documents’ section of Proactis for further information and guidance on Social Value as well as the Evaluation Methodology document for details of how this element of your bid will be evaluated.

(WA Ref:107131)

six.4) Procedures for reviewVI.4) Procedures for review
six.4.1) Review bodyVI.4.1) Review body
High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone
+44 2079477501

Country
United Kingdom