Project Management Tender North Devon

Project Management Tender North Devon

Petroc ERG refurbishment works.

UK-Barnstaple: project management consultancy services

2012/S 90-148758

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Petroc
Old Sticklepath Hill
Contact point(s): Clerk to the Corporation
For the attention of: Sue Lewry
EX31 2BQ Barnstaple
UNITED KINGDOM
Telephone: +44 1271338019
Fax: +44 1271338048

Internet address(es):

General address of the contracting authority: http://www.petroc.ac.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA25727

Further information can be obtained from: Petroc
Old Sticklepath Hill
Contact point(s): Clerk to the Corporation
For the attention of: Sue Lewry
EX31 2BQ Barnstaple
UNITED KINGDOM
Telephone: +44 1271338019
E-mail: postbox@petroc.ac.uk
Fax: +44 1271338048
Internet address: http://www.petroc.ac.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Petroc
Old Sticklepath Hill
Contact point(s): Estates Manager
For the attention of: Jason Quinn
EX31 2BQ Barnstaple
UNITED KINGDOM
Telephone: +44 1271338019
E-mail: jason.quinn@petroc.ac.uk
Fax: +44 1271338048
Internet address: http://www.petroc.ac.uk

Tenders or requests to participate must be sent to: Petroc
Old Sticklepath Hill
Contact point(s): Clerk to the Corporation
For the attention of: Sue Lewry
EX31 2BQ Barnstaple
UNITED KINGDOM
Telephone: +44 1271338019
E-mail: postbox@petroc.ac.uk
Fax: +44 1271338048
Internet address: http://www.petroc.ac.uk

I.2)Type of the contracting authority

Regional or local agency/office
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Petroc ERG refurbishment works.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Petroc, Old Sticklepath Hill, Barnstaple, North Devon, EX31 2BQ.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Petroc is a General Further Education College with 2 main campuses in Devon. We are inviting tenders for services in the following areas: construction project manager, architect and quantity surveyor who will take the lead on the enhanced renewal grant project. Experience in developing and implementing management systems to British and international standard criteria is required in order to meet key stakeholder requirements. The scope of works is for the refurbishment of a number of properties within the College facility and to ensure compliance with all EU and financial regulations.
Note: to register your interest in this notice and obtain any additional information please visit the myTenders web site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=88734.

II.1.6)Common procurement vocabulary (CPV)

72224000, 45453100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Functional improvement in terms of creating flexible, fit for purpose teaching space and upgrading space in need of refurbishment. Increasing the energy efficiency of existing buildings by improving insulation and window quality, thereby reducing on-going running costs and reducing the carbon footprint of the college.
Increasing DDA-compliant accessible floor space through the provision of a specialised lift.
Addressing urgent Health and Safety issues such as water ingress through leaking roofs.
Identification and removal of asbestos which, given the age of a number of the buildings, is known to be present.
Inclusion of renewable energy sources (solar / photovoltaic, subject to further feasibility studies) to improve energy performance and demonstrate the college’s sustainability aspirations.
Engagement in a local labour initiative (or similar) in the procurement of works, where possible, to ensure the benefits of the investment are retained within the locality; due to the rural nature of the College, it is hoped these up-skilling benefits will be of significant assistance to the local community.
All refurbishment works are scheduled to be completed prior to September 2013; costs assumed for the refurbishments are based on forecast Breeam ‘Very Good’ ratings and the college will seek to improve this rating, only if value for money to do so.
Introduction of the innovative yet cost effective ‘Visible Learning’ element whereby classrooms include a larger glass frontage to passing corridors, thus opening out and visibly linking the classrooms to the wider college.
Improving the aesthetic (internally and externally) of a number of buildings.
Bringing the student experience in line with the aspirations of the college.
Estimated value excluding VAT: 3 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 29.6.2012. Completion 2.9.2013

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As an organisation that has expressed an interest in tendering for the Requirement, this PQQ assesses your:
Technical and/or professional capability;
Financial and economic strengths; and.
Eligibility.
In your response to the PQQ, you will need to demonstrate (within the parameters of Regulations 23-26 of the Public Contracts Regulations 2006) that you have the appropriate qualities and resources to successfully deliver the Requirement.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Delivery Payment.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Suppliers must form a legal entity before entering into the contract or that each member is jointly and severally liable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The project manager will.
1 Lead an exciting project to provide students with an optimum, on-line, research-based toolset to assist them at critical points of their individual student life cycles
2 Work with the project steering group to refine the project scope, informed by educational, developmental and technological requirements.
3 Lead and manage the development and implementation of the project’s educational framework and supporting on-line toolset in an efficient, effective and professional manner.
4 Attain the engagement and commitment of relevant stakeholders.
5 Demonstrate best practice project management and achieve key project milestones.
Responsible to director for resources.
Key accountability areas:
Develop project documentation, terms of reference and project plan.
Build a small but effective high performance project team in accordance with the project plan, including budget and reporting timeframes.
Manage project documentation in line with acceptable project methodologies.
Actively identify risk areas for the project, develop a risk issue register and mitigation strategies.
Build effective relationships with key stakeholders, and manage the interfaces between the Student Learning Development Centres, Information Technology Services, the Webmaster, the Centre for Academic Development and e-Learning, and student representatives through the reference group and other mechanisms as required.
Ensure that organisational processes, systems, accessibility criteria and cultural aspects which require consideration are identified, managed and accepted by stakeholders.
Establish and implement a communications plan to ensure all stakeholders are informed of project developments, progress and issues.
Manage the budget and governance relationship with the Project Steering group including regular reporting of progress.
Monitor and evaluate project results and progress against specifications and outcomes.
Manage the relationship with the reference groups appropriately ensuring regular and effective communication and optimal utilisation of relevant expertise and advice.
Person specification.
Qualifications.
A relevant professional qualification is preferred.
Experience.
Experience within the tertiary education sector is essential and understanding of distance education highly desirable.
Using formal project management methodology is essential.
Successful experience in leading the implementation of a large scale project is highly desirable.
Successful experience in, and understanding of, the development of on-line tools is highly desirable.
Some experience or knowledge of test construction principles is highly desirable.
Attributes and Skills – Demonstrate relationship management skills including the ability to establish and maintain a high level of trust and confidence with key stakeholders.
Strong written and oral communication skills, including the ability to present complex issues clearly and concisely to a wide variety of audiences.
Ability to champion projects to their successful outcomes.
A willingness to understand the needs and requirements of a diverse student community and match those needs to on-line tools that will assist transition to university.
Ability to think logically, solve problems and handle a variety of tasks at the same time.
Capacity to work under pressure and meet deadlines.
Flexibility and tolerance for ambiguity and uncertainty.
Ability to lead and direct staff.
Project management expertise and a commitment to effective practices.
Ability to manage budgets effectively.
Demonstrated skills in tool set development in the online environment are highly desirable.
Architect.
Duties and Responsibilities.
Discussing the objectives, requirements and budget of a project;
Consulting with other professionals about the design of an environment;
Preparing and presenting feasibility reports and design proposals to the client;
Advising the client on the practicality of their project;
Using IT in design and project management, specifically using computer-aided design software;
Keeping within financial budgets and deadlines;
Producing detailed workings, drawings and specifications;
Specifying the nature and quality of materials required;
Preparing tender applications and presentations;
Negotiating with contractors and other professionals;
Preparing applications for planning and building control departments;
Preparing tender documents for contracts;
Project managing and helping to coordinate the work of contractors;
Controlling a project from start to finish;
Regular site visits to check on progress, ensuring that the project is running on time and to budget;
Resolving problems and issues that arise during construction;
Ensuring that the environmental impact of the project is managed.
Skills and Specifications.
Good design and drawing skills;
A strong imagination and the ability to think and create in three dimensions;
Good analytical skills, accuracy and attention to detail keen interest in buildings and the built environment;
Excellent communication skills, written and oral, with the ability to liaise effectively with a range of other professionals;
Good organisational and negotiation skills;
Strong team-working and leadership skills;
An understanding about the relationship between people, buildings and the wider environment;
Reasonable mathematical skills;
Project management skills;
Excellent IT skills, including computer-aided design skills, such as AutoCAD.
Education and Qualifications.
Should have a license.
A Bachelor’s degree in Architecture.
Should have served as an apprentice.
Have 5 years of hands-on experience.
Quantity Surveyor.
Duties and Responsibilities.
Preparing tender and contract documents, including bills of quantities with the architect and/or the client.
Undertaking costs analysis for repair and maintenance project work;
Assisting in establishing a client’s requirements and undertaking feasibility studies.
Performing risk and value management and cost control;
Advising on procurement strategy;
Identifying, analysing and developing responses to commercial risks;
Preparing and analysing costings for tenders;
Allocating work to subcontractors;
Providing advice on contractual claims;
Analysing outcomes and writing detailed progress reports;
Valuing completed work and arranging payments;
Maintaining awareness of the different building contracts in current use;
Understanding the implications of health and safety regulations.
Skills and Specifications.
A strong imagination and the ability to think and create in three dimensions;
Good analytical skills, accuracy and attention to detail;
A keen interest in buildings and the built environment;
Excellent communication skills, written and oral, with the ability to liaise effectively with a range of other professionals;
Good organisational and negotiation skills;
Providing post-occupancy advice, facilities management services and life cycle costing advice;
Assisting clients in locating and accessing additional and alternative sources of funds;
Enabling clients to initiate construction projects;
Edvising on the maintenance costs of specific buildings.
Produce financial reports in line with Government Regulations.
Produce costings and budget reports.
Excellent IT skills.
Education and qualifications.
Accredited degree in building surveying, which meets the academic requirements of one or more of the following professional bodies:-.
The Royal Institution of Chartered Surveyors (RICS).
The Chartered Institute of Building (CIOB).
Association of Building Engineers (ABE).
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent;
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process;
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession;
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession;
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register;
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process;
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation;
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established;
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank;
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance;
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice;
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the candidate’s average annual number of staff and managerial staff over the previous 3 years;
(2) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(3) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001;
(4) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards;
(5) Samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests.
(6) A statement of the principal goods sold or services provided by the supplier or the services provider in the past 3 years, detailing the dates on which the goods were sold or the services provided; the consideration received; the identity of the person to whom the goods were sold or the services were provided;
(7) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures;
(8) A statement of the candidate’s technical facilities; measures for ensuring quality; and their study and research facilities;
(9) An indication of the proportion of the contract which the services provider intends possibly to subcontract;
(10) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate;
(11) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: This is a Government energy renewal grant and due to the nature of the works and the time constraints involved not only with the funding framework but curriculum restrictions it has rendered normal procedure impracticable for reasons of urgency.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

18.5.2012 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

31.5.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Please see web site for information package.
(MT Ref:88734).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:9.5.2012