Project Monitoring for Estate Regeneration London

Project Monitoring for Estate Regeneration London

The Council wishes to establish a new 4 year framework agreement with a Project Monitor who will oversee a number of Estate Regeneration projects.

United Kingdom-London: Monitoring and control services

2014/S 006-006595

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Hackney
HackneyTown Hall, Mare Street
E8 1EA London
UNITED KINGDOM
Telephone: +44 2083563448
E-mail: procurement.admin@hackney.gov.uk

Internet address(es):

General address of the contracting authority: www.hackney.gov.uk

Further information can be obtained from: Andy Reid
London Borough of Hackney, 440 Seven Sisters Road
N4 2RD London
UNITED KINGDOM
Telephone: +44 2083562601
E-mail: andy.reid@hackney.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Andy Reid
London Borough of Hackney, 440 Seven Sisters Road
N4 2RD London
UNITED KINGDOM
Telephone: +44 2083562601
E-mail: andy.reid@hackney.gov.uk

Tenders or requests to participate must be sent to: Andy Reid, Woodberry Down Estate Regeneration Team,
2nd Floor, Christopher Addison House, 72 Wilton Way
For the attention of: Andy Reid
E8 1BJ London
UNITED KINGDOM
Telephone: +44 2083562601
E-mail: andy.reid@hackney.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Project Monitoring Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
NUTS code UKI12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000 and 2 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Council wishes to establish a new 4 year framework agreement with a Project Monitor who will oversee a number of Estate Regeneration projects. The Council has an immediate need for Project Monitoring Services for the Woodberry Down estate in the north of the Borough.
Briefly, the role of project monitor includes the following tasks:
Producing monthly/quarterly status reports; organising and servicing monthly meetings of the partners; verifying and reporting on viability tests; monitoring and maintaining effective communication between the Council, the developer and the developer’s professional team; ensuring the flow of information necessary for the effective and efficient progress of development; monitoring the provision of warranties and bonds, etc that are required to be provided by the developer under the PDA ; reporting on the construction, programme and cost implications of any design construction, method or specification proposals discussed at project and development team meetings; providing such documentation as is reasonably required to support accurate monitoring of developer costs and monitoring the operation of the accounting provisions within an agreed PDA, including open book disclosures of actual sales; monitoring overage agreements to ensure that the partners comply with their obligations; contributing to the Council’s risk register; commenting on proposed changes to the PDAs; commenting on and assisting the Council with drafting of Building Agreements; commenting on draft agreements for the purchase of affordable homes by the RP; preparing financial models for sites; commenting on and preparing reports on overage issues.
II.1.6)Common procurement vocabulary (CPV)

71700000, 71530000, 71541000, 71500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The contract is to provide ongoing project monitoring services to the Council in relation to its Estate Regeneration Programme.
The first call off will be for the Woodberry Down Estate Regeneration project. The project, which has been underway for a number of years already, is likely to take another 20 years to complete. The project is in partnership with Berkeley Homes and the Genesis Housing Group and involves the demolition of up to 2000 existing properties to make way for the construction of over 5000 new mixed-tenure homes, commercial & community facilities and public open spaces. The estate’s existing residents – a mixture of tenants and leaseholders – are being moved to new properties (or bought out) in order to allow the phased programme to be undertaken. The regeneration of Woodberry Down is a huge project for the Council and is likely to be followed by other projects aimed at improving the condition of existing stock and/or providing mixed tenure housing options.
Estimated value excluding VAT:
Range: between 1 000 000 and 2 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Stipulated in Invitation to Tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Stipulated in Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: These requirements will be set out in the PQQ and ITT where appropriate.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All Operators will need to comply with the requirements contained in regulation 23 of the Public Contracts Regulations 2006 Membership of the Royal Institution of Chartered Surveyors.
III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: These requirements will be set out in the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
ISO 9001 or in-house quality mechanism.
Minimum level(s) of standards possibly required:
These requirements will be set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

2013/HPS/136/HR
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

10.2.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

21.2.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 4.4.2014 – 00:00
Place:

HPS Keltan House E8 4RU.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Pre Qualification Questionnaire documentation can be downloaded via the following link to the Council’s website: http://www.hackney.gov.uk/f-tenders-828.htm

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

London Borough of Hackney
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Such additional information should be requested from the address in section 1.1 If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:7.1.2014