Project Nimbus Tender and Supplier Day

Project Nimbus Tender and Supplier Day

1. Replacement of ETM (and its associated back office) with some level of integration with current AVL. Please note that the smart card readers will not be replaced, 2. The maintenance of the current AVL system along with the replacement ETM.

UK-London: IT services: consulting, software development, Internet and support

2012/S 218-359346

Prior information notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London (Information and Communications Technology)
Windsor House 42- 50 Victoria St.
Contact point(s): Project Nimbus
For the attention of: Kathryn Phillips
SW1H 0TL London
UNITED KINGDOM
E-mail: ProjectNimbus@tfl.gov.uk

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:

ITC11276 Project Nimbus.
II.2)Type of contract and place of delivery or of performance

Service category No 7: Computer and related services
II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:

Transport for London (TfL) is responsible for operating the bus network across London. For the efficient running of this network, TfL provides an AVL (Automatic Vehicle Location) communication system, known as iBus, and a ticketing system that primarily validates smartcards, sells and accounts for cash fares for nearly 9000 buses. The day to day operation of these buses is under the control of approximately 20 bus operating companies located at some 90 bus garages.
The existing AVL communication system maintenance contract is currently provided under a single contract. Similarly, the ticketing contract, which covers the smart card readers and the ETM, is also under a single contract.
In the future, TfL intend to contract for:
1. Replacement of ETM (and its associated back office) with some level of integration with current AVL. Please note that the smart card readers will not be replaced,
2. The maintenance of the current AVL system along with the replacement ETM.
Details of the components to be provided under the ETM contract are as follows:
On Bus.
— Replacement of ETM (Host Platform),
— Replacement of Driver Display with Ticketing as well as AVL and Radio functionality (these are currently provided by the AVL system),
— Printer,
— Interface with passenger smart card reader,
— Interface with AVL,
— Passenger display,
— Driver card reader for driver Identity and authentication.
Garage.
— Garage workstation with capabilities for.
O Driver card reader for driver Identity and authentication.
O Cash reconciliation by Bus operators.
O Reporting of the cash fare data.
Back Office with capabilities for.
— Managing fares,
— Cash reconciliation between operators and LBSL,
— Reporting of the cash fare data.
Details of the services to be provided under the maintenance contract are as follows:
On-Bus.
— Voice radio terminal,
— Antenna system,
— OBNSS (On Bus Next Stop Sign) provides passengers with next stop information for the route of travel along with an audio announcement,
— GHP (General Hardware Platform) the core control for bus scheduling data, AVL data, audio routing, data storage,
— Driver display,
— WLAN,
— ETM replacement host and its associated equipments (e.g. printer).
Central System AVL and Ticketing (Back Office).
— Integrated radio/AVL system,
— LRD (London Reporting Database) event database for extensive reports,
— Reference database (VLD),
— System Monitoring tools,
— Centralised DDM,
— Interfaces to third party systems,
— Networking and communications,
— Host back office with associated equipment.
Garage System.
— WLAN access points,
— DDM (Data Distribution Management) to and from buses via WLAN,
— ETM replacement host and associated equipment,
— Service Control.
O AVL/Radio workstations responsible for co-ordinating the day to day bus operations of the routes they operate.
O RCT (Remote Connected Terminal) a desk mounted radio terminal for direct over the air voice communication with buses.
CentreComm.
— Service control.
O AVL/Radio workstations responsible for the day to day operation of the entire bus network and liaison with the various bus operators at a garage level.
O All emergency communications from buses.
O RCT (Remote Connected Terminal) a desk mounted radio terminal for direct over the air voice communication with buses.
Radio System.
— Central Node integrated with the AVL,
— Distribution of 76 radio channels across 10 Radio sites.
A recent internal study of current on-bus systems has concluded that the AVL system could remain fit for purpose until about 2020 if LBSL deemed this desirable. The smart card reader, which is a separate unit from the ETM, has recently been replaced and should have a life beyond 2020; however the ETM, associated units and systems are approaching the end of their economic life and will need replacing from 2015. The replacement of the AVL/radio system is therefore not necessarily required when the current iBus contract expires in 2015, but the need to replace the ETM from 2015 provides an opportunity to lay the foundations for full integration of on-bus systems and expand that platform in due course to include other system components.
The intention of this PIN is to engage in a soft market testing exercise, in order to ensure that the process being undertaken and the options ultimately developed for any subsequent procurement, is properly informed.
TfL wishes to engage with interested suppliers in order to develop a procurement package structure which will optimise open market competition and deliver better value. This structure may result in one or more procurement processes for single or multiple elements of the services.
TfL is only seeking suppliers to express an interest in some or all of these services at this time. Details of the information required can be found within the Expression of Interest document which can be obtained by emailing: ProjectNimbus@tfl.gov.uk.
Suppliers who have expressed an interest will be invited to attend a Supplier Day to clarify points contained within the EME document. If you wish to attend the Supplier Day please express an interest via the contact point in the PIN by 22 November 2012.
This Supplier Day will be held at a central London location in late November and early December. The responses to the EME document received by 21 December 2012 will then be reviewed and a number of suppliers who have demonstrated the appropriate capability and experience will be invited to attend discussions with LBSL if required.
TfL will also consider whether further clarification or soft market testing will be carried out to develop the views of the market more specifically. TfL is under no obligation to follow up this soft market testing in any way or with any interested parties. Any such discussions will cease in the immediate run up to any formal competition.
Additional Information:
TFL wishes to provide fixed points of contact for this soft market testing exercise as set out here and interested parties are requested not to contact any other individual or team at TfL or any of its other advisors.
TfL is committed to ensuring fairness, openness and transparency, and to follow EU procurement regulations. This Prior Information Notice (PIN) is issued solely for the purpose of conducting a soft market testing exercise and does not constitute any commitment by TfL or any of its stakeholders to undertake any public procurement exercise in the future.
Interested parties will not be prejudiced by any response or failure to respond to the soft market testing exercise and a response to this PIN does not guarantee any invitation to participate in this soft market testing exercise or any future public procurement process that TfL may conduct.
This PIN notice does not constitute a call for competition to procure any services, supplies or works for TfL and TfL is not bound to accept any proposals offered. TfL is not liable for any costs, fees or expenses incurred by any party participating in the soft market testing exercise. Any procurement of any services, supplies or works by TfL in due course will be carried out strictly in accordance with the provisions of the public contracts regulations 2006.
Lots

This contract is divided into lots: no

II.5)Common procurement vocabulary (CPV)

72000000, 48000000, 51000000

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
II.8)Additional information:

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
VI.3)Information on general regulatory framework

VI.4)Date of dispatch of this notice:8.11.2012