Promotional Items Contract

Promotional Items Contract

The service required is for the supply of branded promotional items and clothing for promotional purposes. We are looking to appoint experienced and professional promotional products companies to meet these requirements.

United Kingdom-Caerphilly: Information and promotion products

2013/S 176-303443

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Welsh Government
Value Wales (Procurement), Ty’r Afon, Bedwas Road
Contact point(s): Communication
For the attention of: Sandra Farrugia
CF838WT Caerphilly
UNITED KINGDOM
Telephone: +44 443663757

Internet address(es):

General address of the contracting authority: http://

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0007

Further information can be obtained from: Welsh Government
Corporate Procurement (Procurement), CP2 Cathays Park
For the attention of: Sandra Farrugia
CF10 3NQ Cardiff
UNITED KINGDOM
Telephone: +44 2920826731
Internet address: http://wales.gov.uk/?skip=1&lang=en

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Welsh Government
Corporate Procurement (Procurement), CP2 Cathays Park
For the attention of: Sandar Farrugia
CF10 3NQ Cardiff
UNITED KINGDOM
Telephone: +44 2920826731
Internet address: http://wales.gov.uk/?skip=1&lang=en

Tenders or requests to participate must be sent to: Welsh Government
Corporate Procurement (Procurement), CP2 Cathays Park
For the attention of: Sandra Farrugia
CF10 3NQ Cardiff
UNITED KINGDOM
Telephone: +44 2920826731
Internet address: http://wales.gov.uk/?skip=1&lang=en

I.2)Type of the contracting authority

Other: Devolved Government
I.3)Main activity

General public services
Public order and safety
Environment
Economic and financial affairs
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Sports Wales

Natural Resources Wales

Higher Education Funding Council

Local Government Boundary Commission

Waste Awareness Wales

Welsh Language Commissioner

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Promotional Items Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Wales.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 400 000 and 3 400 000 GBP

II.1.5)Short description of the contract or purchase(s)

The service required is for the supply of branded promotional items and clothing for promotional purposes. We are looking to appoint experienced and professional promotional products companies to meet these requirements. Communications divisions, for example, oversees, organises and co-ordinates events, exhibitions and conferences every year, including the Urdd and National Eisteddfod and the Royal Welsh Show. Promotional items are often used alongside these events as part of a campaign, to reinforce brand identity or to raise awareness of a particular policy or scheme.
NOTE: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access eTenderwales, express your interest in this notice and access the tender documentation please visit https://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ITT code ITT_39452 within the appropriate area.

II.1.6)Common procurement vocabulary (CPV)

39294100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 2 400 000 and 3 400 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: General/standard promotional items

1)Short description

Low value, high quantity promotional items.
2)Common procurement vocabulary (CPV)

39294100

3)Quantity or scope

Unknown – see specification for indicative scope and quantity.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: High quality/bespoke items and gifts

1)Short description

High quality and bespoke items and gifts.
2)Common procurement vocabulary (CPV)

39294100

3)Quantity or scope

Unknown – see specification for indicative scope and quantity.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Clothing & Uniforms

1)Short description

Promotional clothing and uniforms.
2)Common procurement vocabulary (CPV)

39294100

3)Quantity or scope

Unkown – see specification for indicative scope and quantity.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 1: and maximum number 4
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

C37-2013-14
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

4.11.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 4.11.2013 – 18:00
Place:

ETender Wales.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Every 3 or 4 years.
VI.2)Information about European Union funds
VI.3)Additional information

The Authority will not accept submissions after the stated closing date.
All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.
The Authority reserves the right to award the contract in whole or in part.
The Authority reserves the right to annul the tendering process and not award any contract.
All documents to be priced in GBP and all payments made in GBP.
In relation to section II.1.9) above – variants will be accepted to the extent permitted (if at all).
e-Tender information:
— Go to https://etenderwales.bravosolution.co.uk

— The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.
— Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.
— The User who performs the Registration becomes the Super User for the Organisation.
— On registering on the Platform the Super User will select a Username and will receive a password.
— The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page.
— In order to log-in to the Platform please enter your Username and Password.
— Note: If you forget your Password then visit the homepage and click “Forgot your password?”
— Registration should only be performed once for each Organisation.
— If you think that someone in your Organisation may have already registered on this Platform then you must not register again.
— Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.
— Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation).
— Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform.
— Tenders must be uploaded to the BravoSolution portal by 2pm
How to find the PQQ:
— Once logged in you must click on ‘PQQs Open to all Suppliers’
— The etender references for this contract are: Project_25900 and PQQ_39542
— Click on the title to access summary details of the contract. If you are still interested in expressing an interest, click the ‘Express an Interest button’. This will move the tender from the ‘Open to all Suppliers’ area to the ‘My ITTs’ on the home page.
— You will then see the full details of the tender in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.
— Should you have any questions on the tender, please use the ‘Messages’ area to contact the buyer directly.
(WA Ref:1230)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
The Authority is committed to contributing to the social, economic and environmental well-being of the wider community. Accordingly, the Authority will invite proposals that deliver its social, economic and environmental sustainability objectives, , including (but not limited to) opportunities to recruit and train long term economically inactive persons as part of the workforce delivering this project. In addition contract performance conditions may relate to social, economic and environmental considerations.
(WA Ref:922)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:6.9.2013