Promotional Merchandise Tender

The NWUPC Ltd is seeking to establish a multi-provider Framework Agreement on behalf of the members of NWUPC Ltd.

United Kingdom-Manchester: Information and promotion products

2018/S 159-363994

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

NWUPC Ltd
Albert House, 17 Bloom Street
Manchester
M1 3HZ
United Kingdom
Contact person: Rikaya Knott
Telephone: +44 1612348013
E-mail: rikaya.knott@manchester.ac.uk
NUTS code: UKInternet address(es):Main address: www.nwupc.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/nwupc/aspx/Home

I.1)Name and addresses

Address of the buyer profile: https://in-tendhost.co.uk/nwupc/aspx/Home

I.2)Information about joint procurement

The contract involves joint procurement

In the case of joint procurement involving different countries, state applicable national procurement law:

See tender documents.

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/nwupc/aspx/Home

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/nwupc/aspx/Home

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: Sub-Central Contracting Authority

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Promotional Merchandise

Reference number: OFF 3119NW

II.1.2)Main CPV code

39294100

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The NWUPC Ltd is seeking to establish a multi-provider Framework Agreement on behalf of the members of NWUPC Ltd, APUC, HEPCW, LUPC, NEUPC, SUPC and CPC for the supply of promotional merchandise. NWUPC Ltd http://www.NWUPC.ac.uk/members/index.php APUC http://www.apuc-scot.ac.uk/#!/members HEPCW http://www.hepcw.ac.uk/about-us-2/ LUPC http://www.lupc.ac.uk/list-of-members.html NEUPC http://www.neupc.ac.uk/our-members SUPC http://supc.procureweb.ac.uk/about-us CPC http://www.cpc.salford.ac.uk/members This Framework Agreement will commence on 1.12.2018 for an initial period of thirty six (36) months until 30.11.2021 with the option to extend the Agreement for twelve (12) months until 30.11.2021 subject to satisfactory Economic Operator performance. The Framework Agreement will be split into three (3) lots as follows:

— Lot 1: Promotional merchandise,

— Lot 2: Vouchers and gift cards,

— Lot 3: Promotional Clothing.

II.1.5)Estimated total value

Value excluding VAT: 15 628 236.25 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for maximum number of lots: 2

II.2)Description

II.2.1)Title:

Lot 1: Promotional Merchandise

Lot No: 1

II.2.2)Additional CPV code(s)

22900000

18100000

18530000

30192130

30192121

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

Members of NWUPC, APUC, HEPCW, LUPC, NEUPC, SUPC and CPC

II.2.4)Description of the procurement:

The NWUPC Ltd is seeking to establish a multi-provider Framework Agreement on behalf of the members of NWUPC Ltd, APUC, HEPCW, LUPC, NEUPC, SUPC and CPC for the supply of promotional merchandise. Tenderers shall accept and acknowledge that by issuing this Invitation to tender (ITT) NWUPC Ltd shall not be bound to accept any Tender and reserves the right not to conclude a Framework Agreement for promotional merchandise for which Tenders are invited nor does it constitute an offer to enter into a contractual relationship. All costs incurred in relation to preparing and submitting a Tender are to be borne by the Tenderer. NWUPC Ltd shall not accept liability for any associated costs sustained by Tenderers. This Framework Agreement will commence on 1.12.2018 for an initial period of thirty six (36) months until 30th November 2021 with the option to extend the Agreement for twelve (12) months until 30th November 2021 subject to satisfactory Economic Operator performance. The Framework Agreement will be split into three (3) lots as follows:

— Lot 1: Promotional merchandise,

— Lot 2: Vouchers and gift cards,

— Lot 3: Promotional clothing.

The Tenderer can apply for a single lot or for multiple lots. You will need to complete and return a separate ITT for each of the lots you wish to apply for. You must indicate in section 4 Lot Application which of the lots you wish to apply for. Tenderers cannot apply for both Lots 1 and Lots 3. If you apply for both lots then clarification will be sought and you must select either Lot 1 or Lot 3. Successful award on a particular lot does not enable you to supply under any other Lot.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Customer requirements / Weighting: 40 %

Price – Weighting: 60 %

II.2.6)Estimated value

Value excluding VAT: 12 137 420.45 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

This Framework Agreement will commence on 1.12.2018 for an initial period of 36 months until 30.11.2021 with the option to extend the Agreement for 12 months until 30.11.2022 subject to satisfactory Supplier performance.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Promotional merchandise

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes

Identification of the project:

The framework may be used by members accessing European funds including ERDF.

II.2.14)Additional information

The procurement is related to a project and/or programme financed by European Union funds: yes Identification of the project: Call offs by members from the resulting Framework may be conducted by institutions using various funds including but not limited to the European Regional Development Fund (ERDF).

II.2)Description

II.2.1)Title:

Lot 2: Vouchers and Gift Cards

Lot No: 2

II.2.2)Additional CPV code(s)

18530000

79342200

18100000

39294100

22900000

30192130

30192121

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

Members of NWUPC, APUC, HEPCW, LUPC, NEUPC, SUPC and CPC

II.2.4)Description of the procurement:

The NWUPC Ltd is seeking to establish a multi-provider Framework Agreement on behalf of the members of NWUPC Ltd, APUC, HEPCW, LUPC, NEUPC, SUPC and CPC for the supply of promotional merchandise. Tenderers shall accept and acknowledge that by issuing this Invitation to Tender (ITT) NWUPC Ltd shall not be bound to accept any Tender and reserves the right not to conclude a Framework Agreement for promotional merchandise for which Tenders are invited nor does it constitute an offer to enter into a contractual relationship. All costs incurred in relation to preparing and submitting a Tender are to be borne by the Tenderer. NWUPC Ltd shall not accept liability for any associated costs sustained by Tenderers. This Framework Agreement will commence on 1.12.2018 for an initial period of thirty six (36) months until 30.11.2021 with the option to extend the Agreement for twelve (12) months until 30.11.2021 subject to satisfactory Economic Operator performance. The Framework Agreement will be split into three (3) lots as follows:

— Lot 1: Promotional merchandise,

— Lot 2: Vouchers and gift cards,

— Lot 3: Promotional clothing.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Customer requirements / Weighting: 30 %

Price – Weighting: 70 %

II.2.6)Estimated value

Value excluding VAT: 1 191 782.95 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

This Framework Agreement will commence on 1.1.2018 for an initial period of 36 months until 30.11.2021 with the option to extend the Agreement for 12 months until 30.11.2022 subject to satisfactory Supplier performance.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Promotional merchandise

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Lot 3: Promotional Clothing

Lot No: 3

II.2.2)Additional CPV code(s)

18100000

18530000

39294100

22900000

30192130

30192121

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

Members of NWUPC, APUC, HEPCW, LUPC, NEUPC, SUPC and CPC

II.2.4)Description of the procurement:

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Customer requirements / Weighting: 40 %

Price – Weighting: 60 %

II.2.6)Estimated value

Value excluding VAT: 2 299 032.85 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Promotional merchandise

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

See documents

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 20

In the case of framework agreements, provide justification for any duration exceeding 4 years:

4 years

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/09/2018

Local time: 13:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 21/09/2018

Local time: 13:00

Place:

NWUPC offices

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

4 years time

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

At some point during the life of the Framework Agreement the current members of the following may wish to utilise the Agreement and should have access at any point with the permission of NWUPC. This Agreement is not intended to replace any current Agreements that either participating or non-participating organisations mayalready have in place. A list of these organisations are available as follows: https://www.ons.gov.uk/economy/nationalaccounts/uksectoraccounts/datasets/publicsectorclassificationguide https://www.gov.uk/find-local-council https://www.ubico.co.uk https://www.gov.uk/government/organisations http://www.nationalparks.gov.uk/https://www.police.uk/contact/force-websites/ http://www.fireservice.co.uk/information/ukfrs http://www.nhs.uk/ServiceDirectories/Pages/NHSTrustListing.aspx http://www.nhs.uk/ServiceDirectories/Pages/CCGListing.aspx http://www.nhs.uk/ServiceDirectories/Pages/AreaTeamListing.aspx http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx http://www.nhs.uk/ServiceDirectories/Pages/OtherListing.aspx https://www.hospiceuk.org/about-hospice-care/find-a-hospice http://www.charity-commission.gov.uk/ http://www.oscr.org.uk/ http://www.charitycommissionni.org.uk/http://www.citizensadvice.org.uk/index/getadvice.htm http://www.cas.org.uk https://www.citizensadvice.co.uk/ http://www.gov.scot/Home http://www.parliament.scot/abouttheparliament/27110.aspx http://www.scotland.gov.uk/About/Government/councils http://www.sfc.ac.uk/funding/universities-we-fund.aspx http://www.gov.scot/Topics/Government/public-bodies/about/Bodies http://www.scotland.gov.uk/Topics/Health/NHS-Workforce/NHS-Boards http://www.sfc.ac.uk/about_the_council/council_funded_institutions/WhoWeFundUniversities.aspx http://www.sfc.ac.uk/funding/colleges-we-fund.aspx http://www.scotland.police.uk/ http://www.sfha.co.uk/component/option,com_membersdir/Itemid,149/view,membersdir/http://www.scotlandoffice.gov.uk/scotlandoffice/33.30.html http://directory.scottishhousingregulator.gov.uk/pages/default.aspx http://www.gov.scot/Topics/Statistics/Browse/School-Education/Datasets/contactdetails http://nps.gov.wales/?skip=1&lang=en http://www.assembly.wales/en/Pages/Home.aspx http://gov.wales/statistics-and-research/address-list-of-schools/?lang=en http://gov.wales/statistics-and-research/address-list-of-schools/?lang=en http://www.wales.nhs.uk/ourservices/directory http://gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales/?lang=en https://socialcare.wales/https://www.northernireland.gov.uk/topics/your-executive/government-departments https://www.nidirect.gov.uk/contacts/local-councils-in-northern-ireland https://www.education-ni.gov.uk/topics/schools-and-infrastructure https://www.nidirect.gov.uk/articles/universities-and-colleges-northern-ireland http://online.hscni.net/ https://www.nidirect.gov.uk/contacts/housing-associations http://www.psni.police.uk/index.htm

VI.4)Procedures for review

VI.4.1)Review body

NWUPC Ltd
Albert House, 17 Bloom Street
Manchester
M1 3HZ
United Kingdom
Telephone: +44 1612348013
E-mail: rikaya.knott@yahoo.co.ukInternet address: www.nwupc.ac.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Please see ITT Documents.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

16/08/2018