Proofreading and Editing Services Tender

Proofreading and Editing Services Tender

The EBA is seeking to establish a contract with a service provider in the area of English language editing and proofreading.

United Kingdom-London: Proofreading and editing services

2016/S 002-001103

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

European Banking Authority
Floor 46, One Canada Square, Canary Wharf
E14 5AA
Contact person: Franca Rosa Congiu
Telephone: +44 2073821781
Fax: +44 2073821771
NUTS code: UKI12Internet address(es):Main address:

Address of the buyer profile:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

European institution/agency or international organisation

I.5)Main activity

Economic and financial affairs

Section II: Object

II.1)Scope of the procurement


Proofreading and editing services.

Reference number: EBA/2015/07/COMM/SER/OP

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The EBA is seeking to establish a contract with a service provider in the area of English language editing and proofreading in order to improve the quality, linguistic style, accuracy and clarity of EBA publications and material. The work would consist of editing and proofreading EBA outputs and communication products in print so that finalised texts communicate core messages as effectively as possible. The work would also consist of editing and proofreading EBA outputs and communication products for Web content.

II.1.5)Estimated total value

Value excluding VAT: 250 000.00 EUR

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKI12
Main site or place of performance:

The place of performance will depend on the location of the service provider’s offices.

II.2.4)Description of the procurement:

The estimated volume of work is in the order of between 2 500 and 3 500 standard pages (assuming 1 page = 500 words) per year. Tenderers should be aware that the information on volume is indicative and shall not be binding on the EBA. The sum of the amounts of the order forms issued may not reach the aforementioned estimated volume. The EBA will be contractually bound only by the amounts entered in the signed order forms. The total value of the framework contract will depend on the orders the EBA may place.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Methodology / Weighting: 20
Quality criterion – Name: Sample text / Weighting: 20
Quality criterion – Name: Management approach / Weighting: 10
Quality criterion – Name: Quality assurance / Weighting: 10
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 250 000.00 EUR

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The contract shall have an initial duration of 1 year. It will be automatically renewed up to 3 times each time for a period of 1 year unless one of the parties receives formal notification to the contrary at least 3 months before the end of the ongoing duration.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The EBA may at a later stage during the 3 years following conclusion of the framework contract exercise the option to increase the contract value via negotiated procedure with the successful tenderer in accordance with Article 134(1)(e) of the rules of application of the financial rules applicable to the general budget of the Union. Such an increase in value would not amount to more than 50 % of the initial estimated contract value and follow a negotiation with the successful tenderer.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Tender documents will be available for download at the address indicated under heading I.1. The EBA website will be updated regularly and it is the tenderers’ responsibility to check for updates and modifications during the tendering period.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

See tender specifications.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/02/2016
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Bulgarian, Danish, German, Greek, Estonian, Finnish, French, Irish, Croatian, Hungarian, Italian, Latvian, Lithuanian, Maltese, Dutch, Polish, Portuguese, Romanian, Slovak, Slovenian, Spanish, Swedish, Czech

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 15/02/2016
Local time: 11:00

European Banking Authority, Floor 46, One Canada Square, Canary Wharf, London, E14 5AA, UNITED KINGDOM.

Information about authorised persons and opening procedure:

A maximum of 1 legal representative per participating tenderer may attend the opening session. Tenderers shall inform the European Banking Authority in writing via e-mail to with a copy to of their intention to attend at least 48 hours prior to the opening session.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

General Court
rue du Fort Niedergrünewald
Telephone: +352 4303-1
Fax: +352 4303-2100Internet address:
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

You may submit any observations concerning the award procedure to the contracting authority indicated under heading I.1. If you believe that there was maladministration, you may lodge a complaint to the European Ombudsman within 2 years of the date when you became aware of the facts on which the complaint is based (see Such complaint does not have as an effect either to suspend the time limit to launch an appeal or to open a new period for lodging an appeal. Within 2 months of the notification of the award decision you may lodge an appeal to the body referred to in VI.4.1.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: