Property Management Contract for Gloucestershire Portfolio
Knightstone Housing Association is seeking to appoint a suitably qualified and experienced property management company for the provision of services to its general rented properties in Stroud, Tewkesbury, Gloucester and Cheltenham local authority.
United Kingdom-Weston-super-Mare: Property management services of real estate on a fee or contract basis
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Knightstone Housing Association
Weston Gateway Business Park
For the attention of: Amanda Gameson, Project Accountant
BS24 7JP Weston-super-Mare
Telephone: +44 1934526020
General address of the contracting authority: www.knightstone.co.uk
Address of the buyer profile: https://in-tendhost.co.uk/knightstone
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 14: Building-cleaning services and property management services
NUTS code UKK13
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The management agreement will involve estate management across a range of disciplines including repairs and maintenance, housing management, income recovery, tenancy enforcement, and rents and service charges. The estimated value of the contract fee is 300 GBP per property annually, increased annually in April using previous September’s CPI figure.
The successful bidder will take on all housing and property responsibilities as reflected in the draft Management Agreement provided on the supplier portal.
Important information: This tender is being conducted through the Knightstone supplier portal and all documentation is only available via this portal for which the URL is:
Once you have registered and expressed interest in the project, you will then be able to login to the secure area and download/view the tender documents.
Submissions must be made via the web site. All documents should be uploaded to the website, then be sure to press the Red button Submit Return (You may need to scroll the screen down to see this button). You will then receive a receipt (print and retain a copy of this receipt and this is your confirmation of your submission). The tender status will then confirm your documents have been submitted.
If you have any problems accessing the documents then please send Knightstone an email using the correspondence function on the supplier portal.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Estimated value excluding VAT: 708 322 GBP
II.2.2)Information about options
Description of these options: The successful bidder will have two opportunities to purchase the properties.
On the 5th anniversary of the management agreement the successful bidder will be given an option to buy all or part of the properties with negotiations to be completed and a sale agreement entered into by 1.4.2021.
If the successful bidder does not exercise the Right to Buy option then they will continue to manage the properties until Expiry unless the agreement is terminated as per the provisions in the management agreement.
The successful bidder will be given another Option to Buy when Knightstone and the successful bidder enter into discussions on whether the successful bidder wishes to buy all or part of the stock under management of this agreement 18 months prior to the end of the management agreement.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
II.2.3)Information about renewals
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.4)Other particular conditions
Description of particular conditions: For more information on Knightstone’s specific requirements please refer to the Invitation To Tender, the draft Management Agreement and other supporting information — the ‘Tender Documents’.
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Organisations are expected to complete the Tender Submission Questionnaire. This can be downloaded from Knightstone’s supplier portal, details of which are provided in section I.1. The Invitation to Tender document sets out the minimum standards and the award criteria.
Minimum level(s) of standards possibly required:
The minimum standards are set out in the Invitation to Tender document.
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.2.2)Information about electronic auction
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
Estimated timing for further notices to be published: Year 2024
VI.2)Information about European Union funds
Knightstone Housing Association Ltd
Knightstone Charitable Housing Ltd
Knightstone Capital plc
Great Western Assured Growth Ltd
Arc Development Southwest Ltd
Arc Homes (South West) Ltd
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: