Property Management Pan Government Collaborative Framework Agreement 2014
Pan Government Collaborative Framework Agreement for the provision of building, mechanical, electrical, grounds services, design and other related specialist works and services for the provision of Planned Preventative Maintenance, Reactive Maintenance and Minor Works.
UK-Belfast: Construction work
2013/S 093-158308
Contract notice
Works
Directive 2004/18/EC
Section I: Contracting authority
Properties Division, Department of Finance and Personnel Northern Ireland
Ground Floor, Clare House, 303 Airport Road West
Contact point(s): Contracts and Standards Branch
BT3 9ED Belfast
UNITED KINGDOM
Telephone: +44 2890816555
E-mail: construct.info@dfpni.gov.uk
Internet address(es):
Address of the buyer profile: www.dfpni.gov.uk/cpd
Further information can be obtained from: Department of Finanace and Personnel, Central Procurement Directorate
Contracts & Standards Branch, Clare House, 303 Airport Road West
BT3 9ED Belfast
UNITED KINGDOM
Telephone: +44 8003684850
E-mail: help@bravosolution.co.uk
Internet address: https://e-sourcingni.bravosolution.co.uk
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Department of Finanace and Personnel, Central Procurement Directorate
Contracts & Standards Branch, Clare House, 303 Airport Road West
BT3 9ED Belfast
UNITED KINGDOM
Telephone: +44 8003684850
E-mail: help@bravosolution.co.uk
Internet address: https://e-sourcingni.bravosolution.co.uk
Tenders or requests to participate must be sent to: Department of Finanace and Personnel, Central Procurement Directorate
Contracts & Standards Branch, Clare House, 303 Airport Road West
BT3 9ED Belfast
UNITED KINGDOM
Telephone: +44 8003684850
E-mail: help@bravosolution.co.uk
Internet address: https://e-sourcingni.bravosolution.co.uk
Section II: Object of the contract
Execution
NUTS code UKN
Number of participants to the framework agreement envisaged: 2
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 120 000 000 and 150 000 000 GBP
The Pan Government Collaborative Framework Agreement is being let by the Department of Finance and Personnel, Properties Division on behalf of a range of organisations requiring services in Northern Ireland including:- Government Departments; Agencies; Non-departmental Public Bodies; local Authorities; or other Contracting Authority (including subsidised bodies or other grant recipients). A list of potential organisations can be accessed from:
http://www.dfpni.gov.uk/index/procurement-2/cpd/cpd-suppliers/framework-users.htm
This framework Agreement may be used to progress the Government’s wider social, economic and environmental objectives.
45000000, 77314000, 71220000, 45300000, 50700000, 45350000, 45310000, 50710000
Tenders may be submitted for one or more lots
The Contracting Authority does not bind itself to award any works or services under the framework agreement whatsoever.
Estimated value excluding VAT:
Range: between 120 000 000 and 150 000 000 GBP
Information about lots
Lot No: 1 Lot title: Northern Area
45000000, 77314000, 71220000, 45300000, 50700000, 45350000, 45310000, 50710000
Range: between 60 000 000 and 75 000 000 GBP
The same Economic operator will not therefore be appointed for Lot 1 and Lot 2. The mechanism for awarding Lots will be set out in the PQQ documentation.
Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
45000000, 77314000, 71220000, 45300000, 50700000, 45350000, 45310000, 50710000
Range: between 60 000 000 and 75 000 000 GBP
The same Economic operator will not therefore be appointed for Lot 1 and Lot 2. The mechanism for awarding Lots will be set out in the Memorandum of Information and Pre-Qualification Questionnaire.
Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once):
https://e-sourcingni.bravosolution.co.uk
and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
Section III: Legal, economic, financial and technical information
Description of particular conditions: The EOs performance on this framework agreement will be regularly monitored.
If an EO fails to reach satisfactory levels of performance the EO may be issued with a Certificate of Unsatisfactory Performance.
The issue of a Certificate of Unsatisfactory Performance will result in the EO being excluded from all procurement competitions being undertaken by Contracting Authorities on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate. A list of these bodies can be viewed at
http://www.dfpni.gov.uk/index/procurement-2/cpd/cpd-policy-and-legislation/ni-pp-policy/cpd-list-of-bodies-public-procurement-policy-applies.htm
In the event that an EO is successful in being awarded Lot 1 but fails to perform satisfactorily, enters into administration or is otherwise unable to undertake the specified works and services the Contracting Authority may award some or all works and services required under Lot 1 to the Contractor who was awarded Lot 2 for the remaining duration of the framework agreement.
Conversely in the event that an EO is successful in being awarded Lot 2 but fails to perform satisfactorily, enters into administration or is otherwise unable to undertake the specified works and services the Contracting Authority may award some or all works and services required under Lot 2 to the Contractor who was awarded Lot 1 for the remaining duration of the framework agreement.
Minimum level(s) of standards possibly required: As specified in the MOI and PQQ.
As specified in the MOI and PQQ.
Minimum level(s) of standards possibly required:
As specified in the MOI and PQQ.
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: Six EOs will be invited to tender for Lot 1 and Six EOs will be invited to tender for Lot 2. An EO may be invited to tender for both Lots. The objective criteria for choosing the limited number of candidiates, for each Lot, is set out in the MOI and PQQ.
Section VI: Complementary information
a) not to award any framework agreement as a result of the procurement process commenced by publication of this notice;
b) to make whatever changes it may see fit to the content and structure of the tendering competition;
c) to award one Lot, both Lots or no Lots;.
and in no circumstances will the Authority be liable for any costs incurred by candidates participating in this competition.
Lots awarded as a result of the framework agreement shall be considered as a contract made in Northern Ireland and subject to the exclusive jurisdiction of the Northern Ireland Courts.
The Contracting Authority reserves the right not to establish any framework agreement or award any Lot as a result of this competition.
The Contracting Authority will use the information provided in the Pre-Qualification Questionnaire to select Economic Operators to be invited to participate in the competitive process for the framework agreement. A response to this notice does not guarantee that an organisation will be invited to participate.
The process may be terminated or suspended at any time without cost or liability to the Contracting Authority. While it intends to do so, the Contracting Authority does not bind itself or others to enter into any contract arising out of the procedures envisaged by this notice. No contractual rights expressed or implied arise out of the notice or procedures envisaged by it. The Contracting Authority reserves the right to vary its requirements and the procedures relating to the conduct of the award process.
The Contracting Authority shall disqualify any Economic Operator which is ineligible under Regulation 23 of the Public Contracts Regulations (PCR) (subject to any overriding public interest requirement) and reserves the right to disqualify any organisation which:
— provides information or confirmations which later prove to be untrue or incorrect;
— does not supply the information within the timescasle required by this notice or by the Memorandum of Information, Pre-Qualification Questionnaire or as otherwise required during the process; or
— may be ineligible under regulation 23(4) PCR
The Contracting Authority reserves the right to require the submission of any additional or supplementary information or information for the purpose of clarification as it may, in its absolute discretion, consider appropriate.
Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
A standstill period will commence at the point information on the award of the contract is communicated to tenderers. That notification will provide information on the award decision .
The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
Any proceedings relating to any perceived non-compliance with the relevant law must be started within 30 days ,beginning with the date when the economic operator first knew, or ought to have known that grounds for starting the proceedings had arisen.(A court may extend the time limit to 3 months ,where the court considers that there is a good reason for doing so).
VI.5)Date of dispatch of this notice:13.5.2013