Property and Management Services Cheshire

Property and Management Services Cheshire

The Trust now wish to procure the design, build, funding and operation of approximately 100 bed spaces for their staff and other key workers to rent at Leighton Hospital as part of a nominations agreement there is a need to maintain 100 units during construction and therefore the phasing of new-build will be an important factor.

United Kingdom-Crewe: Building construction work

2013/S 212-368035

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Mid Cheshire Hospitals NHS Foundation Trust
Leighton Hospital, Middlewich Road
Contact point(s): Via the MCHFT URL address below
For the attention of: Edwin Gough
CW1 4QJ Crewe
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: https://mcht.eu-supply.com/transactions.asp?B=MCHT&PU=1

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of Rented Key worker Accommodation, Property and Management Services at Leighton Hospital, Crewe, Cheshire.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UKD2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Trust has some 200 residential units on its Leighton site, all built in the early 1970’s. The accommodation cannot be adapted to meet Deanery standards and therefore the accommodation needs to be reprovided. Of the current 200 units, some 100 units are currently used sub-optimally for office accommodation and a separate scheme is currently attempting to repatriate these offices back onto the main hospital site.
The Trust now wish to procure the design, build, funding and operation of approximately 100 bed spaces for their staff and other key workers to rent at Leighton Hospital as part of a nominations agreement there is a need to maintain 100 units during construction and therefore the phasing of new-build will be an important factor.
The Trust has already soft market tested providers of key worker housing and expresses a preference for having single en-suite rooms with three-quarter beds. It envisages the accommodation would be a ‘step-up’ from student accommodation but a ‘step-down’ from normal housing, having some shared areas.
Also, during soft marketing, it became clear that there were different models of hard and soft FM supply dependant upon supplier preferences and what arrangements were currently in place for the providers existing portfolio. It is equally clear that the accommodation needs to comply with current and predictable future deanery standards and also be offered at an acceptable market rent. It is predominantly this issue which is leading the trust towards a Competitive Dialogue procedure as it cannot readily predict what the financial model will look like.
It is therefore intended to use the Competitive Dialogue route in order to obtain the best value for the Trust and in order to ensure that this is achieved the Trust will retain the option to negotiate with at least two bidders until contract signature.
The anticipated contract period for this procurement exercise is 240 months with the Trust holding the option to possibly reduce or increase this period. However all options concerning potential contract periods will be discussed in further detail with suitably selected bidders at the Dialogue phase of the exercise.
II.1.6)Common procurement vocabulary (CPV)

45210000, 45215140, 79993000, 79993100, 85144000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Further details relating to the potential scope of the procurement can be accessed by suppliers who are selected to the ITPD phase following the pre-qualification stage of the project.
The anticipated contract period for this procurement exercise is 240 months with the Trust holding the option to possibly reduce or increase this period. However all options concerning potential contract periods will be discussed in further detail with suitably selected bidders at the Dialogue phase of the exercise.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 240 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company or other guarantees may be required in certain circumstances. See the invitation to offer for further details.
All interested parties are advised that any stage of this procurement exercise the Trust reserves the right to undertake further financial checks and may eliminate bidders at any stage in the process should adverse information be obtained.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates must register on www.sid4Gov.nhs.uk and submit their profile for publication to the system. Candidates who already have a profile on NHS-sid will automatically be transferred to www.sid4Gov.nhs.uk Candidates must ensure that all the relevant sections of their sid4Gov profile are completed to demonstrate their ability to meet the short listing criteria applicable to this contract.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2: and maximum number 4
Objective criteria for choosing the limited number of candidates: To be assessed via PQQ process and following ITPD stages.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

RFT 16428
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

5.12.2013 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender you must register your interest to this tender on the following site: https://MCHT.eu-supply.com. The Trust reserves the right to run an E-Auction.

The anticipated contract period for this procurement exercise is 240 months with the Trust holding the option to possibly reduce or increase this period. However all options concerning potential contract periods will be discussed in further detail with suitably selected bidders at the Dialogue phase of the exercise.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers, this period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing, this information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section I.1).
If an appeal regarding the award of a contract has not been successfully resolved the (for Public Sector) Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland), any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages, if the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Mid Cheshire Hospitals NHS Foundation Trust
UNITED KINGDOM
Internet address: https://mcht.eu-supply.com/transactions.asp?B=MCHT&PU=1

VI.5)Date of dispatch of this notice:29.10.2013