Property Management Services Portsmouth

Property Management Services Portsmouth

Operation of Daedalus Enterprise Zone Innovation Centre.

United Kingdom-Fareham: Property management services of real estate on a fee or contract basis

2014/S 051-085390

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Fareham Borough Council
Procurement, Civic Offices, Civic Way
For the attention of: Mr Gary Jarvis
PO16 7AZ Fareham
Telephone: +44 1329824508
Fax: +44 1329821770

Tenders or requests to participate must be sent to: Fareham Borough Council
Civic Offices, Civic Way, Hampshire
Contact point(s): Fareham Borough Council
For the attention of: Gary Jarvis
PO16 7AZ Fareham
Telephone: +44 1329824508

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Daedalus Enterprise Zone Innovation Centre — procurement of an operator.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Daedalus Enterprise Zone Innovation Centre, Lee on the Solent, Hampshire, England, PO13 9YA.
NUTS code UKJ31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Daedalus Enterprise Zone Innovation Centre — Procurement of an Operator
Appointment of an operator to manage a new 5 300 000 GBP innovation centre (the ‘Centre’) on behalf of Fareham Borough Council (the ‘Council’), opening in March 2015, with a pre-occupancy support role by October 2014. It is envisaged that the start date of this contract will therefore be in October 2014. This will allow time for the operator to devise and implement a marketing strategy and to become involved in the fitting out of the Centre and in decisions on how best to utilise the internal spaces to maximise its effectiveness.
Please see the project brief and PQQ for further detail, but in summary, following the Council’s overall vision, its primary objectives in relation to the Centre include without limitation:
— To provide new businesses, predominantly, but not exclusively, within the advanced manufacturing sector, with a range of flexible workshop and office accommodation which enables them to prosper and grow.
— To provide access to a range of high quality business support services to nurture, mentor and facilitate business development.
— To bring together and create a cluster of likeminded people and provide opportunities for networking through a variety of social spaces to encourage businesses to interact, share ideas and provide mutual support.
— To create a building which creates a ‘buzz’, is of a high quality design, is welcoming airy and bright in which new businesses are proud to work and in which they can impress their clients.
— To provide the Council with a return on its investment.
With these objectives in mind, the Council wishes to appoint an experienced operator with whom it can work in partnership and who can manage the building on its behalf. In this regard, the Council wishes to strike a balance between exercising some influence and control to ensure that its objectives are met, and allowing the operator to bring its experience and expertise to bear in the day to day management of the building.
Please see the attached project brief for more information about the likely range of services that will be required by the Council.
II.1.6)Common procurement vocabulary (CPV)

70330000, 70332200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

It is currently envisaged the contract will be for five years with an option to extend for a further five years. The Centre is planned to open in March 2015 with a pre-occupancy support phase by the successful bidder commencing in October 2014 to run in parallel with the building construction phase.
II.2.2)Information about options

Options: yes
Description of these options: Option to extend by up to a five years in total.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 120 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further information will be provided in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Prior to the award of any contract, the Council reserves the right to require groupings of entities to adopt a particular form or to require one party to do so.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgement which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
As set out in the PQQ.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
As set out in the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:
— where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority,
— where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so request; (ii) certificates drawn up by official quality control institutes or agencies of recognized competence attesting the conformity of products clearly identified by references to specifications or standards.
Information and formalities necessary for evaluating if requirements are met:
As set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 4
Objective criteria for choosing the limited number of candidates: A scored Pre-Qualification Questionaire (PQQ).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

10.4.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

How to Respond to This Opportunity:
This Opportunity is advertised via the Official Journal of the European Union (OJEU) with a link to the Councils e-tendering portal the South East Business Portal (SEBP). Suppliers wishing to express an interest in this contract will need to be pre-registered on the SEBP by following the link below; Click Hampshire >> Fareham BC and select this contract opportunity notice reference No. DNWA-9GXGAF

Documentation relevant to this opportunity notice can be downloaded from the SEBP.
How to express interest in this opportunity:
For your convenience, here is a summary of how you should submit your electronic expression of interest to be considered for the next stage in the tender process.
All correspondence related to this opportunity notice will be via the SEBP.
Only the supplier’s named contact registered on the SEBP portal using their personal ID and password combination will be able to view, download and upload related documents.
— If you are interested in the opportunity, please click on ‘Express interest’.
— The SEBP will acknowledge via email your expression of interest.
— You will receive a second email from the SEBP providing you with a link to documents available for you to download, namely the pre-qualification questionnaire (PQQ) and project brief.
— Please complete the PQQ and upload to the SEBP using the link provided by the deadline date specified in the opportunity notice.
— Please use the Question & Answer section within the SEBP for technical OR commercial queries.
— Note: Only suppliers uploading a fully completed PQQ to the SEBP by the deadline date will be considered for short-listing for e-invitation to tender (eITT) for this contract.
— The intention is to select up to 4 suppliers to receive an invitation to tender.
The short-list for tender process is a desk top exercise based upon the quality of information provided by the Supplier in their PQQ response along with
independent financial analysis. Please read the PQQ and the scoring methodology carefully before completing your response. The Council’s PQQ evaluation team’s decision is final.
The Council reserves the right to change without notice the procedure for awarding the contract, to terminate discussions with any or all interested
parties and/or to stop or amend the process at any time and not to award a contract at any time. No contract will be created until such time as the
Council and any party until a contract is executed between the Council and the winning bidder.
Tenders and all supporting documentation must be in English or a full translation provided at no cost to the contracting authority.
The Council will not be liable for any costs (including third party costs, fees or expenses) incurred by those expressing an interest in or tendering for this contract opportunity.
Tenderers should note that any contract awarded will be subject to English law and the jurisdiction of the English courts. All bid prices must be in

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 and 32A of the Public Contracts Regulations 2006 and the Public Contracts (Amendment) Regulations 2009, the Council will incorporate a minimum 10 calendar day standstill period starting from the day when contract award was notified to the bidders. Unsuccessful bidders will be provided with an ‘Award Decision Notice’. Tenderers have a right to appeal provided for within the Public Contracts Regulations 2006 (as amended). Any such proceedings must be brought in the High Court of England and Wales.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:10.3.2014