Property Repairs and Maintenance Services Northumberland

Property Repairs and Maintenance Services Northumberland

The Police and Crime Commissioner for Northumbria is seeking suitably qualified and experienced contractor(s) to provide Property Repairs and Maintenance Services, including pest control services. Contractors will be required to provide improvement works, planned maintenance and repairs which could be on a routine or call-out basis.

United Kingdom-Ponteland: Repair and maintenance services of building installations

2014/S 050-083791

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Police and Crime Commissioner for Northumbria
Procurement Section, Force HQ, Block 70, North Road
For the attention of: Mr Dan Shelley
NE20 0BL Ponteland
UNITED KINGDOM
Telephone: +44 1661869290
E-mail: dan.shelley.4000@northumbria.pnn.police.uk
Fax: +44 1661864121

Internet address(es):

General address of the contracting authority: www.northumbria-pcc.gov.uk

Address of the buyer profile: www.bluelight.gov.uk

Further information can be obtained from: Police and Crime Commissioner for Northumbria
Procurement Section Block 70 Force Headquarters North Road
For the attention of: Dan Shelley
NE20 0BL Ponteland
UNITED KINGDOM
Telephone: +44 1661869290
E-mail: procurement@northumbria.pnn.police.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Police and Crime Commissioner for Northumbria
Procurement Section Block 70 Force Headquarters North Road
Contact point(s): Dan Shelley
NE20 0BL Ponteland
UNITED KINGDOM
Telephone: +44 1661869290
E-mail: procurement@northumbria.pnn.police.uk

Tenders or requests to participate must be sent to: Police and Crime Commissioner for Northumbria
Procurement Section Block 70 Force Headquarters North Road
For the attention of: Dan Shelley
NE20 0BL Ponteland
UNITED KINGDOM
Telephone: +44 1661869290
E-mail: procurement@northumbria.pnn.police.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Property Repairs and Maintenance Services (including Pest Control Services).
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Various locations within the Police and Crime Commissioner for Northumbria and Northumbria Police area.
Further locations may be added in the event of other organisations utilising this Contract.
NUTS code UKC

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Police and Crime Commissioner for Northumbria is seeking suitably qualified and experienced contractor(s) to provide Property Repairs and Maintenance Services, including pest control services. Contractors will be required to provide improvement works, planned maintenance and repairs which could be on a routine or call-out basis.
II.1.6)Common procurement vocabulary (CPV)

50700000, 50000000, 50710000, 45000000, 45310000, 31000000, 32000000, 35120000, 50610000, 90922000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Police & Crime Commissioner for Northumbria (PCC) is seeking contractors to provide general building and mechanical & electrical maintenance services, covering reactive repairs and maintenance, improvement works, planned maintenance and pest control services at the PCC’s premises on a routine or call-out basis.
A Pre-Qualification Questionnaire will be used as the first stage in a tender process to establish a Measured Term Contract (MTC). The intention is for the contract to be operated on a National Schedule of Rates -% basis.
The PCC will consider bids for individual work or service types, a lead contractor and sub-contracting approach will also be considered, subject to the tenderer providing satisfactory evidence of performance control arrangements and suitably qualified/ experienced staff. The PCC acknowledges that in any event certain specialist works/services may need to be sub-contracted.
Lot 1: Reactive maintenance and planned replacement of concrete work, brickwork and masonry, joinery and ironmongery, roofing, plasterwork, suspended ceilings, painting and decorating and floor coverings, above and below ground drainage, external paving and fencing.
Lot 2: Reactive repairs, planned replacement and servicing of heating and hot and cold water systems, water hygiene, building and energy management systems (BEMS) and gas detection systems
Lot 3: Reactive repairs, planned replacement and servicing of electrical installations including fixed wire testing
Lot 4: Reactive repairs, planned replacement and servicing of fire alarms (including very early warning air sampling systems), emergency lighting, gas extinguishant systems and sprinkler systems.
Lot 5: Reactive repairs, planned replacement and servicing of water chillers and associated cooling systems together with refrigerant based systems.
Lot 6: Reactive repairs, planned replacement and servicing of intruder alarms, access control systems and cell call systems
Lot 7:Reactive repairs, planned replacement and servicing air handling plant and associated systems along with extraction fans and equipment and fume cupboards.
Lot 8: Reactive repairs, planned replacement and servicing of automatic doors.
Lot 9: The ad-hoc provision of pest control services to treat and eradicate a pest issue.
Lot 10: A managed services lot which will provide the services detailed within Lots 1-9 under a single provider managed service.
Contractors will be required to provide a 24/7/365(366) service. The contractor must be able to offer a reactive maintenance and repair service with a maximum response of 2 hours for emergency works as well as response times of 4hours, 24hours and 48hours for works designated as requiring completion within those response times.
Approximate anticipated value of work to be carried out per annum. These are indicative values to enable contractors to assess whether the volume of work likely to be required under the contract is within their capacities and capabilities and/or meets their new business model.
Lot 1: General Building 250,000 GBP
Lot 2 Mechanical, Water Hygiene and Building & Energy Management Systems (BEMS) 200,000 GBP
Lot 3: Electrical 200,000 GBP
Lot 4: Fire Alarms and Emergency Lighting 150,000 GBP
Lot 5: Air Conditioning 35,000 GBP
Lot 6: Intruder Alarms 50,000 GBP
Lot 7: Ventilation 65,000 GBP
Lot 8: Automatic Doors 10,000 GBP
Lot 9: Pest Control 20,000 GBP
Lot 10: Managed Service 980,000 GBP
In addition to the above values, capital and/or ad-hoc new projects may be called off as and when required.
The contract will be for an initial period of 4 years, subject to annual review, with two optional extensions of one year. The initial period is expected to be 1.10.2014 – 30.9.2018.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: General Building Fabric

1)Short description

Lot 1 covers – Reactive maintenance and planned replacement of concrete work, brickwork and masonry, joinery and ironmongery, roofing, plasterwork, suspended ceilings, painting and decorating and floor coverings, above and below ground drainage, external paving and fencing.
Lot 1 will not be awarded if Lot 10 is.
2)Common procurement vocabulary (CPV)

50700000, 45000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Mechanical, Water Hygiene and BMS

1)Short description

Lot 2 covers – Reactive repairs, planned replacement and servicing of heating and hot and cold water systems, water hygiene, building and energy management systems (BEMS) and gas detection systems.
Lot 2 will not be awarded if Lot 10 is.
2)Common procurement vocabulary (CPV)

50700000, 45000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Electrical Installations

1)Short description

Lot 3 covers – Reactive repairs, planned replacement and servicing of electrical installations including fixed wire testing.
Lot 3 will not be awarded if Lot 10 is.
2)Common procurement vocabulary (CPV)

50700000, 45000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Fire Alarm Systems

1)Short description

Lot 4 covers – repairs, planned replacement and servicing of fire alarms (including very early warning air sampling systems), emergency lighting, gas extinguishant systems and sprinkler systems.
Lot 4 will not be awarded if Lot 10 is.
2)Common procurement vocabulary (CPV)

50700000, 45000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Cooling Systems

1)Short description

Lot 5 covers – Reactive repairs, planned replacement and servicing of water chillers and associated cooling systems together with refrigerant based systems.
Lot 5 will not be awarded if Lot 10 is.
2)Common procurement vocabulary (CPV)

50700000, 45000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Intruder and Cell Call Alarms

1)Short description

Lot 6 covers – Reactive repairs, planned replacement and servicing of intruder alarms, access control systems and cell call systems.
Lot 6 will not be awarded if Lot 10 is.
2)Common procurement vocabulary (CPV)

50700000, 45000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Air Handling Plant

1)Short description

Lot 7 covers – Reactive repairs, planned replacement and servicing air handling plant and associated systems along with extraction fans and equipment and fume cupboards.
Lot 7 will not be awarded if Lot 10 is.
2)Common procurement vocabulary (CPV)

50700000, 45000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Automatic Doors

1)Short description

Lot 8 covers – Reactive repairs, planned replacement and servicing of automatic doors.
Lot 8 will not be awarded if Lot 10 is.
2)Common procurement vocabulary (CPV)

50700000, 45000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: Pest Control Services

1)Short description

Lot 9 covers – The ad-hoc provision of pest control services to treat and eradicate a pest issue.
Lot 9 will not be awarded if Lot 10 is.
2)Common procurement vocabulary (CPV)

50700000, 45000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 10 Lot title: All inclusive service

1)Short description

Lot 10 covers – All of the services listed in lots 1-9 via a single provider.
If Lot 10 is awarded Lots 1-9 will not be.
2)Common procurement vocabulary (CPV)

50700000, 45000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A parent company guarantee will be required (if applicable).
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Terms will be included within the invitation to tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and severable liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As set out within the Pre-Qualification Questionnaire. The 5 economic operators with the highest scores from the Pre-Qualification will be invited to tender. In the event of tied scores, ranking will be determined by ordering based on the highest score for Section 4.1 (Technical Capacity). Should this still result in tied scores, the process will be repeated with Section 4.2 (References) and finally Sections 5-9, sequentially and in order as required.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.3.2014 – 16:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

7.4.2014 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

28.4.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: January 2018.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Economic operators wishing to express and interst and obtain Pre-Qualification Questionnaire documents, should go to www.bluelight.gov.uk and click on new opportunities which is in the Supplier Area box on the left of the screen. On the next screen enter 9F6EKX in the box labelled “contains” then click search. Click on the blue link for the contract title to view the opportunity. To express interest you will need to login. If you are not already registered on www.bluelight.gov.uk you will need to return to the home page and click on the “Register Company” link in the Supplier Area box on the left. Registration is free of charge and your username and password will be emailed to you.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:7.3.2014