Property Services Contract Lincolnshire

Property Services Contract Lincolnshire

The Council is seeking to enter into a contract with a single contracting entity for the provision of a property services contract.

United Kingdom-Lincoln: Building and facilities management services

2013/S 224-389994

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Lincolnshire County Council
Future Delivery of Support Services Programme Office, Newland
Contact point(s): Future Delivery of Support Services Programme Office
For the attention of: Daniel Taylor
LN1 1BA Lincoln
Telephone: +44 1522555219

Internet address(es):

General address of the contracting authority:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Please refere to section VI.3 Additional Information
Please refere to section VI.3 Additional Information
Please refere to section VI.3 Additional Info

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Property Services Contract (Future Delivery of Support Services Programme).
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 14: Building-cleaning services and property management services
NUTS code UKF3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Building and facilities management services. Architectural, construction, engineering and inspection services. Records management. Building services consultancy services. Real estate services with own property. Renting or leasing services of own property. Building surveying services. Energy-management services. Grounds maintenance services. Catering services. Environmental issues consultancy services. Building and facilities management services.
The Council is seeking to enter into a contract with a single contracting entity for the provision of a property services contract. The service briefly comprises capital project services, energy and environmental management, estate management, hard facilities management, managed services, management of traveller sites, property records, soft facilities management, support to corporate asset management planning, and valuation service.
II.1.6)Common procurement vocabulary (CPV)

79993000, 71000000, 79996100, 71315210, 70100000, 70200000, 71315300, 71314200, 77314000, 55520000, 90713000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 60 000 000 and 100 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Lincolnshire County Council reserves the right to require deposits and / or guarantees and / or bonds and / or any other form of security. Details will be provided in the invitation to tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further details will be provided in the invitation to tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

A consortium bid is acceptable but the Council will require the contract to be entered into with a single legal entity (whether a lead contractor or special purpose vehicle). Any consortia should make clear in their expression of interest that they are tendering as a consortium.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contract performance conditions may relate to social and environmental considerations. The contractor’s technical capability to meet these requirements may also be assessed during the competition and criteria which assess the manner in which the contractor will meet these requirements may also be included within the contract award criteria. Further details will be provided in the prequalification process and invitation to tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 and as set out in the pre-qualification process documentation.
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 and as set out in the pre-qualification process documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: As contained in the prequalification process documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 127-218118 of 3.7.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

6.1.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The information and/or documents for this opportunity are available on You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage. Bidders must log in, go to your Response Manager and add the following Access Code: 4V644ZBMY2. Please ensure you follow any instruction provided to you here. The deadline for submitting your response(s) is 6.1.2014 at 12:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents. If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call +44 8452707050 or email Please note that all dates, time periods and figures in relation to values and volumes specified in this notice are approximate only and the Council reserves the right to change any or all of them. Bidders are advised that the Council is subject to the Freedom of Information Act 2000 (the Act). If a participant considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The Council shall take such statements into consideration in the event that it receives a request pursuant to the Act which relates to the information provided by the interested party. However, if the information is requested the Council may be forced to disclose such documentation, irrespective of a participant’s wishes. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response. The Council shall not be responsible for any costs, charges or expenses incurred by Bidders and accepts no liability for any costs, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed. The Council reserves the right to not award any or part of this contract.

Lincolnshire County Council will be contracting primarily for its own requirements but there is the potential for other authorities within the region to utilise the same contract for the support services contained within this notice for the same duration of the stated intended length. These authorities are:
Lincoln City Council, Newark & Sherwood District Council, Melton Borough Council, Bassetlaw District Council, South Holland District Council, Nottinghamshire County Council, Derbyshire Dales District Council, South Kesteven District Council, West Lindsey District Council, Rutland County Council, Lincolnshire Police, United Lincolnshire Hospitals NHS Trust, University of Lincoln, Lincolnshire Schools and Academies and other public sector bodies within the local area.
For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:

GO Reference: GO-20131118-PRO-5272795

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:18.11.2013