Prospectus Print for Bournemouth University

Prospectus Print for Bournemouth University

The format of the prospectuses may change (currently, they are A5 publications and the number of pages range between 176 – 196 pages). The prospectuses are printed on 100 % recycled paper to meet the University’s environmental standards. The publications need to be fully integrated with our digital offering and the expectations of a digitally savvy audience.

UK-Bournemouth: printed matter and related products

2012/S 223-367593

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bournemouth University
Melbury House, 1-3 Oxford Road
For the attention of: Barry Chapman
BH1 3LH Bournemouth
UNITED KINGDOM
Telephone: +44 1202962774
E-mail: bchapman@bournemouth.ac.uk

Internet address(es):

General address of the contracting authority: www.bournemouth.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Prospectus Print for Bournemouth University.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKK21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Prospectus Print for Bourneouth University.
All tenders will be run through In-tend Please register at eTendering – https://in-tendhost.co.uk/bournemouthuniversity.

1. The project or product/services
Currently, Bournemouth University prints two prospectuses:
The Undergraduate Prospectus.
The Postgraduate Prospectus.
The Undergraduate Prospectus is usually printed and delivered before 1st March every year and The Postgraduate Prospectus which is usually printed and delivered at the end of August every year.
The format of the prospectuses may change (currently, they are A5 publications and the number of pages range between 176 – 196 pages). The prospectuses are printed on 100 % recycled paper to meet the University’s environmental standards. The publications need to be fully integrated with our digital offering and the expectations of a digitally savvy audience. Meeting the needs of our audience may mean that we decide not to print prospectuses in the future however, this is not the current position. We may also consider personalisation of prospectuses.
2. The objective
Our prospectuses are one of our largest marketing tools so we aim to provide high quality publications to help prospective students decide to study at BU. Therefore, we need to appoint a print supplier who can deliver quality printed products on time and to budget.
3. The deliverables & delivery
We need to find supplier whom are:
Capable of providing a process that will enable print runs of up to 80,000 prospectuses to be signed off, printed, bound, finished (if applicable) and delivered within 15 working days of receiving artwork files.
Able to hold stock so that BU can call off deliveries of one or two pallets at a time.
Access to a truck with tailgate for deliveries, as there is not always a forklift truck available at Bournemouth House.
Monthly reports detailing stock levels currently held and deliveries made to BU.
The ability to insert up to 20,000 prospectuses into polylopes (which BU will supply) so that boxes of prospectuses can be delivered pre-bagged.
Maintenance of a secure, password-protected FTP site for receiving artwork files.
Capable of working with hi-res pdfs and Adobe InDesign artwork folders.
One large, bulk delivery to be provided free for each prospectus, to our logistics company.
4. Services/goods to be provided and priced in the tender
Paper.
The paper to be used for the prospectuses is Revive 100, and could be coated or uncoated. We reserve the right to change the paper for a similar equivalent. Cover:300gsm.
Interior pages:120gsm.
Print requirements.
The run will be colour throughout, and we expect this to be four colour lithographic print for the basic quotation. Should you be able to offer a web-fed solution we would need to have samples that prove that this method has at least the same level of finish as a lithographic job.
Please state whether there are any restrictions on production times e.g. can you print 24/7? Is binding and finishing a 24/7 activity? Are there any additional costs attached to these out of regular hours works? Is this delivered in-house or subcontracted; if it is subcontracted please give details of the supplier as part of your tender response.
As an additional option we would like to see costs for a fifth colour on the cover and for alternative finishes such as varnishes.
Other options.
We would be keen to see options and costs for personalisation of the prospectuses or other print options that utilise the latest interactive techniques available.

II.1.6)Common procurement vocabulary (CPV)

22000000, 22458000, 79820000, 22100000, 79800000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The value range is for the whole contract lifecycle – 4 years.
Estimated value excluding VAT: 500 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

We use the parabilis e-marketplace to transmit purchase orders and receive electronic invoices. this is our preferred system, is free of charge for suppliers. You must be willing to submit your invoices to us electronically against purchase orders raised to you.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All tenders will be run through In-tend Please register at.
eTendering – https://in-tendhost.co.uk/bournemouthuniversity.

Please see questionairre in Prequalification documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All tenders will be run through In-tend Please register at.
eTendering – https://in-tendhost.co.uk/bournemouthuniversity.

Please see questionairre in Prequalification documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All tenders will be run through In-tend Please register at.
eTendering – https://in-tendhost.co.uk/bournemouthuniversity.

Please see questionairre in Prequalification documents.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 8: and maximum number 10
Objective criteria for choosing the limited number of candidates: All tenders will be run through In-tend Please register at.
eTendering – https://in-tendhost.co.uk/bournemouthuniversity.

Please see questionairre in Prequalification documents.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

BUPM/PRO/1120/375
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 14.12.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

21.12.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.2.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

16.11.2012