Protective Goggles for Defence Equipment and Support

Protective Goggles for Defence Equipment and Support

The supply of eyewear – interim buy.

UK-Bristol: protective goggles

2012/S 45-073593

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Defence Clothing (DC), DE&S
WW&PPE Cedar 0C #3028, MoD Abbey Wood
Contact point(s): Adam Colbourne
For the attention of: Adam Colbourne
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067983523
E-mail: DESCommodities-DC-Comrcl-U3@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: All units and establishments of the Ministry of Defence and any other UK government department or contracting authority
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The supply of eyewear – interim buy.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKJ14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in months: 12
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 400 000 and 600 000 GBP

II.1.5)Short description of the contract or purchase(s)

Protective goggles. Protective goggles. The requirement is for the supply of protective eyewear.
II.1.6)Common procurement vocabulary (CPV)

33735100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

One year framework agreement for the supply of eyewear. The procurement has been split into 2 separate lots consisting of:
— Industrial Protective eyewear,
— Non-industrial protective eyewear.
The requirement is based on estimated figures to be supplied over a 12 month period framework agreement; the MoD can give no guarantee that the estimated quantities will be demanded.
Estimated value excluding VAT:
Range: between 400 000 and 600 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Industrial protective eyewear

1)Short description

Industrial protective eyewear including spectacles and goggles.
2)Common procurement vocabulary (CPV)

33735100

3)Quantity or scope

Estimated quantity will account for approximately 65 % of the overall requirement value.
Estimated value excluding VAT:
Range: between 250 000 and 350 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Non industrial protective eyewear

1)Short description

Non industrial protective eyewear including sunglasses and snow goggles.
2)Common procurement vocabulary (CPV)

33735100

3)Quantity or scope

Estimated quantity will account for 35 % of the overall requirement value.
Estimated value excluding VAT:
Range: between 150 000 and 250 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://project.contracts.mod.uk/businessExchange/project/reasonsForExclusion.html#dspr.

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Minimum level(s) of standards possibly required: Potential suppliers should provide audited financial accounts for the past 2 years as part of their Expression of Interest, and on receipt of an Expression of Interest, each potential Supplier will be required to complete a statement of good standing.
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
The Authority will require potential suppliers to be certified to ISO 9001:2008 (or acceptable alternative) with the appropriate scope for this procurement. This should be provided as part of the potential suppliers Expression of Interest.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: This requirement meets essential Health & Safety obligations, and therefore is a genuine operational emergency.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 25
Objective criteria for choosing the limited number of candidates: The Authority will require potential suppliers to be certified to ISO 9001:2008 (or acceptable alternative) with the appropriate scope for this procurement. Potential suppliers should provide evidence of this along with audited financial accounts for the past 2 years as part of their Expression of Interest, and on receipt of an Expression of Interest, each potential Supplier will be required to complete a statement of good standing.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

DC2B/2609
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

12.3.2012 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. When submitting an Expression of Interest potential suppliers are required to provide details of the lot(s) they wish to be considered for, along with evidence of their certification to ISO 9001:2008 (or acceptable alternative) with the appropriate scope for this procurement. Potential suppliers should provide evidence of this along with audited financial accounts for the past 2 years as part of their Expression of Interest, and on receipt of an Expression of Interest, each potential Supplier will be required to complete a statement of good standing.
The basis for award of contract(s) will be the most economically advantageous offer received, against the criteria detailed in the tender documents, namely price and delivery. Suppliers invited to tender will be required to supply samples of some of the items required for the supply of eyewear, that, in their judgement, best meets the specifications as appropriate. All samples offered will be subject to an assessment process. The precise criteria will be detailed in the tender documents. Samples required for the tender evaluation shall be supplied by potential Suppliers free of charge. The announcement of this future requirement is not to be construed as confirmation that a tender/contract will subsequently be issued; announcements are for information only. The issue of a possible future purchase notice, or the issue of an invitation to tender, is not to be construed as a commitment by the MOD to place an order as a result of the tendering exercise or at a later stage. Any expenditure, work or effort undertaken prior to contract award is a matter solely for the commercial judgement of potential Suppliers.
Advertising Regime OJEU: these contract opportunities are published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk. The award of any subsequent contract arising from such requirements is subject to the Public Contract Regulations 2006. Tenderers should be aware that, should they be awarded the Contract, the content of the Contract will be published by the MOD to the general public in line with government policy set out in the Prime Minister’s letter of May 2010 (http://www.number10.gov.uk/news/statements-and-articles/2010/05/letter-to-government-departments-on-opening-up-data-51204.). Before publishing the Contract, the MOD may redact any information which would be exempt from disclosure if it was the subject of a request for information under the Freedom of Information Act 2000 (“the FOIA”) or the Environmental Information Regulations 2002 (“the EIR”). GO Reference: GO-201231-DCB-3750193.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Defence Clothing (DC), DE&S

Body responsible for mediation procedures

Defence Clothing (DC), DE&S

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Defence Clothing (DC), DE&S

VI.5)Date of dispatch of this notice:1.3.2012