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Provide Catering Service in Extra Care Facilities in Hull
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Provide Catering Service in Extra Care Facilities in Hull

Wednesday, 1 June 2016, 12:22

Provide Catering Service in Extra Care Facilities in Hull

Hull City Council is seeking suitable organisation(s) to take advantage of a business opportunity which will deliver a catering offer in three PFI Extra Care Housing facilities in Hull.

United Kingdom-Kingston upon Hull: Hotel, restaurant and retail trade services

2016/S 102-181438

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Hull City Council
Room 154, The Guildhall, Alfred Gelder Street
Kingston upon Hull
HU1 2AA
UNITED KINGDOM
Contact person: Catherine Pepper
Telephone: +44 1482616272
E-mail: catherine.pepper@hullcc.gov.uk
NUTS code: UKE11
Internet address(es):
Main address: http://www.hullcc.gov.uk
I.2)Joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: http://www.yortender.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://www.yortender.co.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Catering Service in Extra Care Facilities.

Reference number: AA9B-DJBKNO

II.1.2)Main CPV code

55000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Hull City Council (HCC) is seeking suitable organisation(s) to take advantage of a business opportunity which will deliver a catering offer in three PFI Extra Care Housing facilities in Hull. The contract will commence in December 2016, when access to the first site will be available, with the first residents moving in from January 2017; the two remaining sites will take in residents in April and July 2017.

All 3 schemes benefit from fully fitted out and maintained catering kitchens and restaurants (including a defined café area) which will be made available to the successful bidder. The facilities will also include communal facilities that are open to the whole community and the successful provider will have the opportunity to generate additional income by providing services to the staff and wider community.

In addition to delivering a Catering offer in Extra Care facilities, we are seeking a provider who can deliver significant social value benefits for the city.

II.1.5)Estimated total value

Value excluding VAT: 4 095 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

85300000

II.2.3)Place of performance

NUTS code: UKE11
Main site or place of performance:

Within the boundaries of Hull City Council.

II.2.4)Description of the procurement:

Hull City Council (HCC) is seeking suitable organisation(s) to take advantage of a business opportunity which will deliver a catering offer in three PFI Extra Care Housing facilities in Hull. Mobilisation will commence in December 2016, when access to the first site will be available, with the first residents moving in from January 2017; the 2 remaining sites will take in residents in April and July 2017.

In total, the Extra Care facilities will provide 316 1 and 2 bed apartments with residents, staff and carers on site.

All 3 schemes benefit from fully fitted out and maintained catering kitchens and restaurants (including a defined café area) which will be made available to the successful bidder. The facilities will also include communal facilities (e.g. lounges, training and activity rooms) that are open to the whole community and the successful provider will have the opportunity to generate additional income by providing services to the staff and wider community. A wide range of activities are planned by the housing provider, Riverside, to encourage social interaction and promote well-being, some of which will benefit from a complementary food offer. Refer to the tender documentation for a sample activity plan.

In addition to delivering a catering offer for the Extra Care facilities, we are seeking a provider who is able to deliver significant social value benefits for the city.

As these are new facilities, we are unable to use previous performance data to calculate the value of this contract. For the purposes of this tender, the value of this contract has been estimated as 819 000 GBP per annum; this includes a guaranteed income of 204 750 GBP p.a. as the Council’s contribution to the Catering Agreement. For more information about how this value has been calculated, please refer to the tender documentation.

These services are being tendered using a Competitive Procedure with Negotiation (CPN). Hull City Council reserves the right to accept initial tenders without any further negotiation. Hull City Council also reserves the right to undertake multiple rounds of negotiation, if required, and to reduce the number of operators involved through those rounds of negotiation.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Cost criterion – Name: Cost / Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 4 095 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

There is an option to extend this contract for up to 2 years. The anticipated contract value is estimated as 819 000 GBP per annum, equating to 4 095 000 GBP over 5 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 6
Maximum number: 12

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Hull City Council advertises all procurements via YORtender. Interested suppliers must register on YORtender at: www.yortender.co.uk

All tender documentation will be available via YORtender once published. Manual submissions will not be accepted.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

See tender documentation.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

See tender documentation.

Minimum level(s) of standards possibly required:

See tender documentation.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

See tender documentation.

Minimum level(s) of standards possibly required:

See tender documentation.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

See tender documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/07/2016
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Hull City Council
Town Clerk’s Service, Legal Department, The Guildhall, Alfred Gelder Street
Hull
HU1 2AA
UNITED KINGDOM
Telephone: +44 1482300300
E-mail: legalnotices@hullcc.gov.ukInternet address:http://www.hullcc.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Hull City Council
Town Clerk’s Service, Legal Department, The Guildhall, Alfred Gelder Street
Hull
HU1 2AA
UNITED KINGDOM
Telephone: +44 1482300300
E-mail: legalnotices@hullcc.gov.uk
Internet address:http://www.hullcc.gov.uk

VI.5)Date of dispatch of this notice:

25/05/2016

 

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