Provide Catering Services to Leeds Primary Schools

Provide Catering Services to Leeds Primary Schools

To appoint a catering contractor to provide school meals from September 2018. 

United Kingdom-Leeds: School catering services

2018/S 058-129272

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Catering Services Leeds Primary Schools
Broadgate Primary School, North Broadgate Lane, Horsforth
Contact point(s): Red Box Consultancy Services
For the attention of: Neil Meadows
LS18 5AF Leeds
United Kingdom
Telephone: +44 1423810985
Fax: +44 1423810985

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Primary Schools

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Catering Services Leeds Primary Schools

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Broadgate Primary School, North Broadgate Lane, Leeds LS18 5AF.
Ireland Wood Primary School, Raynel Gardens, Leeds LS16 6BW.

NUTS code UKE42

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Providing healthy and good quality catering services at Broadgate Primary School and Ireland Wood Primary School who are looking to appoint a catering contractor to provide school meals from September 2018. The contract is for an initial period of three years with two optional one year extensions.
The bidding contractors must be able to show a proven track record of operating similar contracts within budget and guidelines.
There are currently the following pupils on roll;
Broadgate Primary School 298 split KS1- 177 KS2- 121 (Key stage 1 has a 2 form entry in year 2 and each year will increase by 30 pupils for then next 3 years).
Ireland Wood Primary School — 405 pupils split KS1 – 171 KS2- 234.
You must be able to show an innovative approach to providing a school meal service in lines with healthy eating and sourcing fresh local produce.
Note: The site visit will take place as follows;
Ireland Wood Primary School Monday 16.4.2018.
Broadgate Primary School Thursday 19.4.2018.
Note: Deadline for return of tender is midday 18.3.2018 using the corresponding Form of Acknowledgement.
Please note that this tender falls under the regulations of the Light Touch Regime of The Public Contracts Regulations 2015.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

18.5.2018 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The documents that you require for completion of this tender can be obtained by emailing

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:



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