Provide Cleaning Services to Portsmouth Hospitals NHS Trust
Bidders are invited for the provision of cleaning services to meet the operational and clinical requirements for Portsmouth Hospitals NHS Trust (s) sites.
United Kingdom-Portsmouth: Cleaning services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Portsmouth Hospitals NHS Trust
Queen Alexandra Hospital, Southwick Hill Road, Cosham
For the attention of: Charlotte Freeman
PO6 3LY Portsmouth
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 14: Building-cleaning services and property management services
NUTS code UKJ31,UKJ34
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
The Trust is targeting to have awarded the contract by 18.12.2015 with a subsequent commencement date of 1.1.2016. The estimated value of the contract ranges from 60 000 GBP-75 000 GBP based on the current 4 sites. There is also the potential for this to increase as per annum dependent upon number of sites.
This estimated value is based on the current 4 sites and there is the potential to increase during the life of this contract; however, this would be discuss as and when the possibility arrives with the successful service provider. Tender documentation can be downloaded via the following link:
II.1.6)Common procurement vocabulary (CPV)
90910000, 90911300, 90911200, 90919000, 90919200, 98310000, 90919300, 90911000, 90911100, 90918000, 90919100
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
a) Cleaning Services;
b) General Services;
c) Waste Removal;
d) Window Cleaning;
e) Control of Consumables;
f) Control of Materials and Equipment; and
g) Feminine Hygiene Service.
h) The Cleaning Service Contractor shall ensure that the standards provided and methodology used complies with the outputs described in the National Standards of Cleanliness for the NHS.
i) The Cleaning Service Contractor shall provide the Domestic Service to all rooms, communal areas, cupboards and offices as identified in the site, Schedules Document and associated drawings Monday to Friday, excl. Bank Holidays, (excl. Carpet Cleaning) in Totton site Monday to Saturday incl. bank holidays.
j) The cleaning contractor must adhere to the Portsmouth Hospital Infection Control guidelines (Audits pass mark is 95 %). Any failure must be rectified within 24 hours at no extra cost to the Trust.
k) Staff working within patient environment must be inoculated against Hepatitis.
l) Contractor shall provide to site its policy advice on sharps — appropriate action in the event of sharp injury and record on Control of Substances Hazardous to Health (COSHH).
m) Staff must always wear uniform (PPE) on-site to distinguish them from the public.
n) On-sites where door or alarm codes are required it is gross offence to transfer or divulge the code.
o) Single use Disposable Mop heads must be used for cleaning at the Totton site due to strict infection control guidelines.
Estimated value excluding VAT:
Range: between 60 000 and 75 000 GBP
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
The most economically advantageous tender in terms of the criteria stated below
1. Quality. Weighting 30
2. Cost. Weighting 70
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
Estimated timing for further notices to be published: 1.1.2022.
VI.2)Information about European Union funds
VI.5)Date of dispatch of this notice: