Provide Cleaning Services to University of Cambridge

Cleaning Services to the Centre for Molecular Informatics, Department of Chemistry, University of Cambridge.

United Kingdom-Cambridge: Cleaning and sanitation services

2016/S 151-274481

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Chancellor, Masters and Scholars of the University of Cambridge
Procurement Services, 1st Floor South, Greenwich House, Madingley Rise
Contact point(s): Procurement Services
For the attention of: Heather Ajimi
CB3 0TX Cambridge
United Kingdom
E-mail: purchasing.intend@admin.cam.ac.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/universityofcambridge

Electronic access to information: https://in-tendhost.co.uk/universityofcambridge

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofcambridge

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: higher education/research

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

UCAM 040/16 Cleaning Services to the Centre for Molecular Informatics, Department of Chemistry, University of Cambridge.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services

NUTS code UKH1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Officially opened in March 2001 the Centre for Molecular Informatics forms nearly a square. The centre is set on a slight angle to the Department of Chemistry and is linked via a double deck bridge which provides access to the centre from the main building. The gross floor space is 2 650 m² over four floors, including a basement.

On the ground floor are administrative and research group offices, training facilities and a lecture theatre. The first floor houses the library and interactive information systems, the space is light with a solid wooden block floor of fir and white -washed brick walls. On the second floor is the ‘Cybercafe’, which is a Venetian galley of 33 windows with a solid wooden block floor, meeting rooms and a terrace garden.
All floors are serviced by stairwells and landings as well as lift access.
Each floor has varying uses:
Basement
Not covered in the tender
Ground Floor
Foyer
Research Areas
Lecture Theatre (48 seat capacity)
Meeting Room
Service Room
Offices
First Floor
Library
Offices
Second Floor Cybercafe
Meeting Rooms
WC’s
Outside Terrace
The Building requires a high standard of cleaning along with a proactive approach from its cleaners to ensure that the buildings cleaning standards are achieved. The contract is monitored and run by the use of Key Performance Indicators that require a monthly meeting, to enable the Group Administrator of the Centre to meet with the Cleaning Contractor and discuss the way in which things are running.
Usage of Consumables is also important and is monitored each month so that usage can be estimated and the correct amount of items brought to site at the right time of year.

II.1.6)Common procurement vocabulary (CPV)

90900000, 90919200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Suppliers are invited to tender for the provision of cleaning services to the Centre of Molecular Informatics, Department of Chemistry, University of Cambridge as described in the tender documents.

II.2.2)Information about options

Options: yes
Description of these options: 3 year contract with an option to extend for further periods up to a further total of 2 years.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As set out in the Tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As set out in the Tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please note.
In order to qualify for consideration, tenderers shall be able to provide evidence of the following conditions
1. Only firms holding, at the time of tender, Public Liability insurance with a per claim minimum of 1 000 000 GBP will be considered for this work.
2. Only firms holding, at the time of tender, Employer Liability Insurance with a per claim minimum of 5 000 000 GBP will be considered for this work.
3. Other criteria and means of Proof as identified in the ITT documents.
Minimum level(s) of standards possibly required: As above and as set out in the Tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Tender Documents.
Minimum level(s) of standards possibly required:
As set out in the Tender documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

UCAM 040/16

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.9.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.9.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 5.9.2016 – 12:30
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Heather Ajimi.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The University of Cambridge is not a public body
within the meaning of the Public Contracts
Regulations 2006 (Directive 2004/18) and is not
subject to the procurement legislation. Where the
University advertises contracts in the Official Journal
of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation. The University reserves its rights in full to adapt or step outside the procedures in the procurement legislation as the University considers necessary.
Information about the tender process to be followed
does not amount to a legally binding offer by the
University to follow the process so described. The
University reserves the right not to follow or to modify
the procedures as the University considers necessary.
The tender process is being conducted electronically via In-tend.
Suppliers are required to register on this website:

https://in-tendhost.co.uk/universityofcambridge in

order to receive documentation. After registering the
tender documentation can then be downloaded.
All tender responses and any supporting
documentation must be submitted through this
system. There must be no postal correspondence
from bidders unless agreed by the University. Tenders shall not be sent and will not be accepted by fax or email.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

3.8.2016

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