Provide Editorial Services for BBC

Editorial Services for Audience Facing Programme Metadata.

United Kingdom-London: Television production services

2016/S 184-329931

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The British Broadcasting Corporation (BBC)
Broadcasting House, Portland Place
London
W1A 1AA
United Kingdom
Telephone: +44 7921648577
E-mail: jonathan.palfreeman@bbc.co.uk
NUTS code: UK

Internet address(es):Main address: http://www.bbc.co.uk/supplying/

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://bbc.bravosolution.co.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://bbc.bravosolution.co.uk

Tenders or requests to participate must be submitted to the abovementioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://bbc.bravosolution.co.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: broadcasting

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Editorial Services for Audience Facing Programme Metadata.

Reference number: PROC/2016/08/JP

II.1.2)Main CPV code

92221000

II.1.3)Type of contract

Services

II.1.4)Short description:

The BBC seeks a supplier to editorialise Programme Metadata produced by BBC Upstream Originators to create a complete, high quality set of Programme Metadata for publication to our TV, Radio and online audiences. Syndication of this Programme Metadata to external third parties is not part of these requirements and will be undertaken according to the BBC’s Distribution Framework and Guidelines with particular attention being paid to prominence, curation and attribution within 3rd party discovery portals. Audience facing Programme Metadata is the main conduit through which our audiences discover BBC content. It is imperative that the Programme Metadata presented to our audiences is clear, consistent, factual, accurate, complete and timely. Programme metadata must be created and curated so that it is suitable to be read by all audiences. Inaccurate, incomplete or missing Programme Metadata has a detrimental effect on our audiences experience and can put at risk the reputation of the BBC.

II.1.5)Estimated total value

Value excluding VAT: 9 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The publishable Programme Metadata must conform to the BBC’s Editorial Guide to Metadata.The publishable Programme Metadata must also conform with the requirements of Sky, Freeview and Freesat. The supplier will use a BBC provided web tool to access, validate, editorialise, update and curate Programme Metadata. This tool is called the Editorial Production Tool (EPT). Additionally, some Programme Metadata will be received by email for entry into the EPT by the supplier. The initial definition and representative screenshots of the EPT are included within the tender documentation. The BBC also requires the supplier to update and re-edit existing Programme Metadata as instructed by the BBC. These updates will predominantly be controlled and initiated via the EPT. However there will be instances when updates will be communicated directly to the supplier, for example urgent updates or updates required outside of normal business hours. The BBC requires different services for different channels or group of channels. A reference grid setting out which services are required by channel or groups of channels can be found in the tender documentation.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Expertise and Experience / Weighting: 30

Quality criterion – Name: Meeting the Requirements / Weighting: 70

Price – Weighting: 100

II.2.6)Estimated value

Value excluding VAT: 9 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2017

End: 31/03/2023

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The contract may be extended for 2 periods of up to 12 months, taking it until 31.3.2025 at the latest. The estimated maximum contract value given in this notice includes all possible extensions for the potential 7-year term.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Where there is more than one economic operator, the BBC reserves the right to require a grouping of economic operators to take a particular legal form or to require a single economic operator to take primary liability or to require that each party undertakes joint and several liability. Please register your interest in this project by taking the following steps: 1 — Register your company on the BravoSolution e-Tendering portal (this is only required once): 1.1 — Go tohttps://bbc.bravosolution.co.uk. 1.2 — Click the link on the login page to Register. 1.3 — Accept the terms and conditions and click ‘Continue’. 1.4 — Enter your correct business and user details. 1.5 — Note the username you chose and click ‘Save’ when complete. 1.6 — You will shortly receive an email with your temporary password. 2 — Express an Interest in the tender: 2.1 — Login to the portal with the username/password. 2.2 — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier). 2.3 — Click on the relevant PQQ/ ITT to access the content. 2.4 — Click the ‘Express Interest’ button at the top of the page. This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only. 2.5 — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box. 3. Responding to the tender: 3.1 — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining). 3.2 — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification. 3.3 — Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ ITT There may be a mixture of online and offline actions for you to perform (there is detailed online help available). 3.4 — You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the Bravo e-Tendering help desk.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/10/2016

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 24/10/2016

Local time: 12:00

Place:

Online.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

In the case of technology requirements, the BBC may involve its technology partner (Atos IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and/or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract shall be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document. To prevent BBC eTendering portal email alerts from being quarantined by your organisation’s fire wall or spam filter, you are advised to instruct your IT team to accept all emails with a .BravoSolution.co.uk extension (our portal provider) or from help@bravosolution.co.uk. If Section II.1.9 shows ‘Yes’, variants will be accepted provided they meet the core requirements of the project. Electronic ordering will be used, and electronic invoicing will be accepted, and electronic payment will be used.

In order to be invited to this tender, please simply e-mail jonathan.palfreeman@bbc.co.uk including your clear, full agreement to the following statement:

All information provided by the BBC in connection with or during the course of this procurement, whether or not contained in the Tender Documents, must be treated in strict confidence by the Respondent. The Respondent must not communicate any such information to any other party or make use of such information for any purpose other than for the preparation of its Response. The Respondent will procure that each party to its bidding consortium and/or any proposed sub-contractor which receives any of the information contained in the Tender Documents and/or associated documents is made aware of, and complies with, the provisions of this statement as if it were a Respondent.

VI.4)Procedures for review

VI.4.1)Review body

British Broadcasting Corporation
London
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

20/09/2016

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