Provide Ergonomic and Disability Support in the Workplace

Provide Ergonomic and Disability Support in the Workplace

End-to-end ergonomic, disability and specialist support in the workplace.

United Kingdom-London: Health and social work services

2016/S 116-206836

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department for Environment, Food and Rural Affairs
17 Smith Square
For the attention of: Innes Christine
SW1P 3JR London
United Kingdom
Telephone: +49 7917158676

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

Other: cefas

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Marine Management Organisation (MMO)
Lancaster House, Hampshire Court
NE4 7YH Newcastle upon Tyne
United Kingdom

Environment Agency
Horizon House, Deanery Road
BS1 5AH Bristol
United Kingdom

Natural England
Foss House, Kings Pool, 1-2 Peasholme Green
YO1 7PX York
United Kingdom

Rural Payments Agency (RPA)
Foss House, Kings Pool, 1-2 Peasholme Green
YO1 7PX York
United Kingdom

Animal and Plant Health Agency (APHA)
Shaw Team, Weybourne Building, Woodham Lane, New Haw, Surrey
KT15 3NB Addlestone
United Kingdom

Veterinary Medicines Directorate (VMD)
Woodham Lane, New Haw, Surrey
KT15 3LS Addlestone
United Kingdom

— Centre of Environment, Fisheries and Aquaculture Science (Cefas)
Lowestoft Laboratory, Pakefield Road
NR33 0HT Lowestoft
United Kingdom

Kew Royal Botanical Gardens
Kew, Surrey,
TW9 3AB Richmond
United Kingdom

Joint Nature Conservation Committee (JNCC)
Monkstone House, City Road
PE1 1JY Peterborough
United Kingdom

Forestry Commission
620 Bristol Business Park, Coldharbour Lane
BS16 1EJ Bristol
United Kingdom

National Forest Company
Enterprise Glade, Bath Yard, Moira
DE12 6BA Swadlincote
United Kingdom

Consumer Council for Water
1st Floor Victoria Square House, Victoria Square
B2 4AJ Birmingham
United Kingdom

18 Logie Mill, Logie Green Road
EH7 4HS Edinburgh
United Kingdom

Agriculture and Horticulture Development Board
Stoneleigh Park
CV8 2TL Kenilworth
United Kingdom

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Ergonomic, Disability and Specialist Support in the Workplace.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Nationwide.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in months: 48

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 300 000 and 600 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Authority is looking for a supplier for Ergonomic, Disability and Specialist Support in the Workplace. The Authority has a requirement for the provision of an end-to-end ergonomic, disability and specialist support in the workplace e.g. DSE and technical assessments, ergonomic equipment, specialist hardware and software, supported by guidance or training as appropriate, to provide for all support requirements in the workplace. The aim of the procurement is to secure a single supplier to provide these services and supplies to the Authority.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 300 000 and 600 000 GBP
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

DEFRA reserves the right to require deposits, guarantees, bonds and/or other forms of appropriate security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see Invitation to Tender.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Authority’s terms and conditions are attached to the Invitation to Tender.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal: and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box. 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). — You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see Invitation to Tender.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 60

2. Quality. Weighting 40

3. Implementation and set-up

4. Service delivery

5. Range of services

6. Products and support

7. Account management

8. Security and ICT

9. Sustainability

10. Equality and diversity

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2016/S 099-177589 of 25.5.2016

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

14.7.2016 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The duration of the framework noted in 11.1.4 includes options to extend for a maximum of 24 months.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
United Kingdom

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:



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