Provide Exhibition Fit Out Services for VisitScotland

Provide Exhibition Fit Out Services for VisitScotland

VisitScotland is seeking a suitably qualified contractor to deliver exhibition fit out services for its flagship event Expo in April 2018.

United Kingdom-Edinburgh: Event services

2017/S 146-302122

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Ocean Point One, 94 Ocean Drive
United Kingdom
Telephone: +44 1314722222
Fax: +44 1415664074
NUTS code: UKM75Internet address(es):Main address:

Address of the buyer profile:

I.2)Joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: event services

Section II: Object

II.1)Scope of the procurement


Exhibition Fit Out Services.

Reference number: VSEH17019

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

VisitScotland is seeking a suitably qualified contractor to deliver exhibition fit out services for its flagship event Expo in April 2018.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKM

II.2.4)Description of the procurement:

VisitScotland wish to appoint a contractor for the hire, build and management of exhibition hall fit outs for VisitScotland Expo 2018, 2019 and 2020 (2020 dependent on contract being extended). The Successful contractor shall adhere to the requirements set out in Schedule 1 — Statement of Requirement, construct shell scheme exhibition stands and supply infrastructure, furniture and equipment which will be utilised throughout the lifecycle of this contract, storing maintaining and refurbishing.

VisitScotland is the national tourism agency and as the lead public sector agency has a strategic role to provide leadership and direction to the Scottish tourism industry in order to get the maximum economic benefit for Scotland.

It exists to support the development of the tourism industry in Scotland and to market Scotland as a quality destination.

Organised by VisitScotland, Expo is Scotland’s flagship business to business travel trade event. VisitScotland Expo offers the perfect opportunity for all businesses with a Scottish tourism product to showcase these products and services to potential buyers from around the globe.

VisitScotland Expo is open to buyers from all sectors of the industry — coach tour operators, group travel organisers, conference and incentive buyers, travel agents and independent tour operators and wholesalers. They are specially selected from worldwide markets including the United Kingdom, rest of Europe, established markets such as the USA and Canada and also emerging markets like China and Russia.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The contract can be renewed at the discretion of VisitScotland for a further 12 months in addition to the original 24 month contract period.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/09/2017
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 04/09/2017
Local time: 17:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

22-34 months post award and dependent on whether the extension period is utilised.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:506350)

Download the ESPD document here:

VI.4)Procedures for review

VI.4.1)Review body

Ocean Point One, 94 Ocean Drive
United Kingdom
Telephone: +44 1314722222
Fax: +44 1415664074Internet address:
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for lodging appeals: VisitScotland will incorporate a minimum of 10 calendar day standstill period at the point of information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from Lesley Whitehill as determined at point I.1 of this notice. If an appeal regarding the award of contract has not been successfully resolved The Public Contracts (Scotland) Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rule to take action in the Sheriff Court or Court of Session. Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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