Provide Facilities Management Services to Ministry of Defence

Provide Facilities Management Services to Ministry of Defence

Facilities management services, Canteen and catering services, Laundry operation services,
Refuse and waste related services, Pest control services.

United Kingdom-Northwood: Facilities management services

2015/S 215-393056

Contract notice


Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Ministry of Defence, C&C, Other
J8 Commercial PJHQ, JFC HQ, Sandy Lane
Contact point(s):
For the attention of: Commercial Manager
HA6 3HP Northwood
Telephone: +44 1923955859

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

CB/PJHQ/302 — Supply of Real Life Support to British Forces at Al Musannah Air Base.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 3: Defence services, military defence services and civil defence services

NUTS code UK

II.1.3)Information on framework agreement
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

— Facilities management services,
— Canteen and catering services,
— Laundry operation services,
— Refuse and waste related services,
— Pest control services,
— Photocopying and thermocopying equipment,
— Interpretation services,
— Office supplies,
— Vehicle fleet management services,
— Fuels,
— Refrigerated containers,
— Lifting and handling equipment.
CB/PJHQ/302 — Provision of Real Life Support Services to British Forces at Al Musannah Air Base (Oman).
The Ministry of Defence (the Authority) has a requirement for the Provision of Real Life Support Services (RLS) to British Forces at Al Musannah Air Base from 14.5.2016 to 13.5.2018, with the option to extend for a total duration of up to 1 year.
The services required include, but are not limited to:
— Contract management,
— Catering,
— Cleaning — including deep clean,
— Laundry,
— Waste management,
— Vermin control,
— Photocopiers,
— Provision of white fleet (optional),
— White fleet fuel (optional),
— Refrigerated containers (optional),
— Mechanical handling equipment (MHE) short-term hire,
— Interpreter services,
— Stationary.
Expressions of Interest (EOIs) must include the following information:
— Company point of contact details for future correspondence (e-mail, telephone, postal address, web site),
— Company registration details (e.g. Companies house or similar).
A Pre-Qualification Questionnaire (PQQ) exercise will form part of the EOI process. Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your ‘Response Manager’ and add the following Access Code: EY7MP5G58B.

Please ensure you follow any instruction provided to you here. If you experience any difficulties, please refer to the online ‘Frequently Asked Questions’ (FAQs) or the ‘User Guides’ or contact the MOD DCO help desk by e-mailing: or call +44 800282324.

EOIs are to be submitted in English, by e-mail, to the following address: and both EOIs and PPQs submitted by the deadline of 23:59, 6.12.2015.

Potential Suppliers should note that any EOIs or PQQs received after this time and date will not be considered.
This Contract Notice is not to be construed as confirmation that a tender/contract will subsequently be issued; announcements are for information only. Any expenditure, work or effort undertaken prior to contract award will be at the Supplier’s own risk.

Further details of this requirement can be obtained from Defence Contracts online (

II.1.6)Common procurement vocabulary (CPV)

79993100, 55500000, 98311200, 90500000, 90922000, 30121000, 79540000, 30192000, 50111100, 09100000, 44613200, 42410000

II.1.7)Information about subcontracting


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract will be placed for 2 years with an option to extend for up to a further 12 months.
Estimated value excluding VAT:
Range: between 3 000 000 and 5 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend the contract by up to 12 months.
Provisional timetable for recourse to these options:
in months: 21 (from the award of the contract)
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 14.5.2016. Completion 13.5.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation
III.2.2)Economic and financial ability
III.2.3)Technical and/or professional capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3 and maximum number 6
Objective criteria for choosing the limited number of candidates: Subject to pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

6.12.2015 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information:

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence Procurement Personnel, and is the main supplier database of MOD Procurement organisations. Please note the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014, the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the website provides information on the new GSC.

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. A Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
Advertising Regime OJEU:

This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin

GO Reference: GO-2015113-DCB-7275738.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

J8 Commercial
PJHQ, Sandy Lane
HA6 3HP Northwood
Telephone: +44 192355859

Body responsible for mediation procedures

Ministry of Defence, C&C, Other
PJHQ, Sandy Lane
HA6 3HP Northwood
Telephone: +44 192355859

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Ministry of Defence, C&C, Other
PJHQ, Sandy Lane
HA6 3HP Northwood
Telephone: +44 192355859

VI.5)Date of dispatch of this notice: