Provide Fire Maintenance Services to Suffolk Police

Fire Services: To repair and service: Fire/smoke detection systems, Fire suppression systems.

United Kingdom-Ipswich: Fire-detection systems

2016/S 102-181665

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Office of the Police and Crime Commissioner for Suffolk
N/A
Police Headquarters, Portal Avenue, Martlesham Heath
Ipswich
IP5 3QS
UNITED KINGDOM
Contact person: Lesley Heywood
Telephone: +44 1953425699
E-mail: heywoodl@norfolk.pnn.police.uk
NUTS code: UK

Internet address(es):

Main address: https://uk.eu-supply.com

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/32209

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=16290&B=BLUELIGHT

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=16290&B=BLUELIGHT

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Security and Fire Maintenance Services.

Reference number: 2016-046

II.1.2)Main CPV code

31625100

II.1.3)Type of contract

Services

II.1.4)Short description:

Security Services:

Repair service and maintain the security,

Intruder alarms,

CCTV,

Panic alarms,

Access control.

Fire Services:

To repair and service:

Fire/smoke detection systems,

Fire suppression systems,

Fire alarms,

Electrical maintenance skills.

Reactive Maintenance Services — Provide 24/7 yr-round reactive maintenance service, including emergency 2 hour response time to attend to building security and fire defects.

Minor Works Service — Minor security and fire works to improve and alter the sites to help with operational and service related changes and demands.

Planned Routine (Servicing) Maintenance — Periodic servicing of security and fire services, across the sites including:

Intruder alarms,

CCTV,

Fire Alarms,

Fire detection systems,

Access control and support to SALTO access system,

Gas suppression systems.

II.1.5)Estimated total value

Value excluding VAT: 354 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

31625000

31625200

35111500

45312100

45343000

75251110

92222000

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

Ipswich, IP5 3QS.

II.2.4)Description of the procurement:

To provide the Commissioner with services as detailed in the specification in clause 11 and as outlined below:

Security Services: (Including but not limited to):

The Contractor will provide a service to repair, service and maintain the security infrastructure of the sites including as and when requested:

— Intruder alarms,

— CCTV,

— Panic alarms,

— Access control.

Fire Services: (Including but not limited to):

The Contractor will provide a service to repair, service and maintain the fire infrastructure of the sites including as and when requested:

— Fire/Smoke detection systems,

— Fire suppression systems,

— Fire alarms.

To provide the following electrical maintenance skills and services to cover the following 3 main areas:

1. Reactive Maintenance Services — To provide a 24/7 year-round reactive maintenance service to the sites as listed at Appendix A, including an emergency 2 hour response time to attend to building security and fire defects.

2. Minor Works Service — To undertake minor security and fire works to improve and alter the Commissioner’s sites as requested to help with operational and service related changes and demands.

3. Planned Routine (Servicing) Maintenance — To undertake periodic servicing of security and fire services as requested by the Commissioner, across the sites including:

— Intruder alarms,

— CCTV,

— Fire Alarms,

— Fire detection systems,

— Access control and support to SALTO access system,

— Gas suppression systems.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 354 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2016

End: 31/07/2019

This contract is subject to renewal: yes

Description of renewals:

2 x 12 month extension.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/06/2016

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 01/09/2016

IV.2.7)Conditions for opening of tenders

Date: 27/06/2016

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

High Court
The Strand
London
WC2A 2LL
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Body responsible for mediation procedures

PDRS
BiP Solutions, Medius 60, Pacific Way
Glasgow
G51 1DZ
UNITED KINGDOM
Telephone: +44 8452707055
E-mail: pass@bipsolutions.com

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

26/05/2016

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