Provide Forensic Scientific Support and Reporting to the Service Police

The provision of a forensic scientific support and reporting service to the service police in pursuance of investigations worldwide.

United Kingdom-Andover: Medical analysis services

2019/S 138-340344

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Ministry of Defence, C&C, C&C
Army HQ Commercial, D Res, IDL 437, Zone 8, 2nd Floor, Ramillies Building, Marlborough Lines, Monxton Road
Andover
SP11 8HJ
United Kingdom
Contact person: Lindsay McGavin
Telephone: +44 1264381976
E-mail: ArmyComrcl-T1-Mailbox@mod.gov.uk
Fax: +44 1264381218
NUTS code: UK

Internet address(es):Main address: https://www.gov.uk/government/organisations/ministry-of-defence

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.contracts.mod.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Defence

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Forensic Scientific Support and Reporting to the Service Police

Reference number: ARMYHQ2/00407 (700006468)

II.1.2)Main CPV code

85148000

II.1.3)Type of contract

Services

II.1.4)Short description:

The provision of a forensic scientific support and reporting service to the service police in pursuance of investigations worldwide.

II.1.5)Estimated total value

Value excluding VAT: 535 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKJ

Main site or place of performance:

SOUTH EAST (ENGLAND).

II.2.4)Description of the procurement:

1) The contract will be for the provision of a forensic scientific support and reporting service to the service police in pursuance of investigations worldwide.

2) The forensic service will be required in support of service police enquiries covering all levels of investigation through the spectrum of minor, volume to major crime as per the Army Forces Act 2006, in support of the service justice system;

3) The forensic service must provide a 24-hour, 7 day a week consultation capability as well as have the capability to deploy experts to any scene worldwide, including operational areas within an agreed time frame determined on a case by case basis. In urgent cases the deployment may be necessary within 24 hours of the original request. This may include an actual or potential requirement for the provider to deploy on operations;

4) Where appropriate and required services, including those sub-contracted, should be provided in accordance with the following source documents:

(a) the forensic regulator codes of practice and conduct for forensic service providers and practitioners in the criminal justice system;

(b) BS EN ISO/IEC 17025; 2005 — 2017, general requirements for the competence and testing and calibration laboratories;

(c) BS EN ISO/IEC 17020; 2012 conformity assessment. Requirements for the operations of various types of bodies performing inspection;

(d) IILAC – G19:2002, guidelines for forensic science laboratories;

(e) HMG Security Policy Framework, 2014;

(f) comply with extant and any future policy and legislation requirements for providing expert witness evidence e.g. Rule 33.2 Criminal Procedures Rules.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 535 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/11/2019

End: 31/10/2022

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

Possible 1-year option period 1.11.2022 – 31.10.2023.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Tender submission and evaluation details can be found at Section D to DEFFORM 47.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Must be an accredited forensic service provider. services must be carried out in accordance with the forensic regulator’s codes of practice and conduct for forensic service providers and practitioners in the criminal justice system.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Potential suppliers are to provide a response to be submitted on the Defence Contracts Online (DCO) by completing the Supplier Assessment Questionnaire (SAQ). Details to access the SAQ can be found under ‘Advertising Regime OJEU’. Potential Suppliers are required to complete the SAQ to provide information that allows the Authority to evaluate the suppliers capacities and capabilities.

Responses to all questions in Part 1 of the SAQ are to be marked on a pass/fail basis. Suppliers that are assessed as having failed any of these questions will not be invited to tender for this requirement. Questions 5.6.1 and 5.6.2 in Part 2 of the SAQ will be evaluated using the following scoring matrix:

— 0 = Unacceptable,

— 1 = Serious concerns,

— 2 = Minor concerns,

— 3 = Confidence,

— 5 = High confidence.

A minimum score of 3 is required against each question. Suppliers that do not achieve these minimum scores will not be invited to tender for this requirement.

Deadline for completion of the SAQ is 9:30 on 3.9.2019.

The suppliers’ financial ability to meet this requirement will be assessed on a risk basis and the financial information provided in response to Part 1: economic and financial standing for this procurement will be evaluated by the authority. Factors that will be taken into consideration include:

— turnover,

— profitability,

— liquidity and working capital,

— debt,

— cash flow.

The Authority will also examine the financial health of the immediate and ultimate parent of the supplier where it is part of a group.

When assessing the financial health of an organisation the Authority will also take into consideration any auditor’s opinion, for example qualifications or emphasis of matter statements.

The authority’s opinion may be validated using companies house and credit agencies such as company watch. Suppliers may be asked to provide further information.

If examination of the financial information exposes the potential for a supplier to experience financial difficulty in performing the contract, then the authority will determine the level of risk that it is willing to bear in fulfilling the requirement. Evaluation of the financial information will attract a pass or fail risk marking.

Pass: A low or medium financial risk assessment as evaluated by the Authority.

Fail: A high unacceptable level of financial risk as evaluated by the Authority

Minimum level(s) of standards possibly required:

Must pass all questions within the SAQ with a minimum score of 3 for each question 5.6.1 and 5.6.2.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Suppliers are to provide a response in line with the SAQ.

Minimum level(s) of standards possibly required:

Must pass all questions within the SAQ with a minimum score of 3 for each question 5.6.1 and 5.6.2.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/09/2019

Local time: 09:30

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 2 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 03/09/2019

Local time: 10:00

Place:

Andover.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are Small or Medium Enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a security aspects letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise. The link below to the Gov.uk website provides information on the Government Security Classification.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU: this contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2019717-DCB-15110674

VI.4)Procedures for review

VI.4.1)Review body

Ministry of Defence, C&C, C&C
Andover
United Kingdom
Telephone: +44 1264381976
E-mail: ArmyComrcl-T1-Mailbox@mod.gov.uk
Fax: +44 1264381218

VI.4.2)Body responsible for mediation procedures

Ministry of Defence, C&C, C&C
Andover
United Kingdom
Telephone: +44 1264381976
E-mail: ArmyComrcl-T1-Mailbox@mod.gov.uk
Fax: +44 1264381218

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Ministry of Defence, C&C, C&C
Andover
United Kingdom
Telephone: +44 1264381976
E-mail: ArmyComrcl-T1-Mailbox@mod.gov.uk
Fax: +44 1264381218

VI.5)Date of dispatch of this notice:

17/07/2019