Provide Internal Army Surveys to Ministry of Defence

Personnel Capability Survey and Research Assistance Contract.

United Kingdom-Glasgow: Survey services

2016/S 102-181548

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Ministry of Defence, C&C, C&C
Rm 2.1.02, Kentigern House
Glasgow
G2 8EX
UNITED KINGDOM
E-mail: DefComrclCC-HOCSBGrad-GLA@mod.uk
NUTS code: UKJ33

Internet address(es):Main address: https://www.gov.uk/government/organisations/ministry-of-defence

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.contracts.mod.uk

Additional information can be obtained from another address:

Ministry of Defence, C&C, C&C
Rm 2.1.02
Glasgow
G2 8EX
UNITED KINGDOM
E-mail: DefComrclCC-HOCSBGrad-GLA@mod.uk
NUTS code: UKJ33

Internet address(es):Main address: https://www.gov.uk/government/organisations/ministry-of-defence

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

Defence

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Personnel Capability Survey and Research Assistance Contract.

Reference number: HOCS3b/00036

II.1.2)Main CPV code

79311000

II.1.3)Type of contract

Services

II.1.4)Short description:

Survey design, implementation and analysis.

II.1.5)Estimated total value

Value excluding VAT: 600 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKJ33

Main site or place of performance:

Hampshire CC.

II.2.4)Description of the procurement:

Background.

1. The Army has been conducting Continuous Attitude Surveys (CAS) for over 20 years. Their aim is to determine the attitudes of Serving Personnel and their families in a number of areas with a view to providing scientifically robust evidence to guide those responsible for forming and implementing Army policy. Occupational Psychologists within Directorate of Personnel Capability (DPersCap) undertake the surveys on behalf of the Army. All 3 CAS surveys are tri-Service and this contract is to assist in the delivery of the Army only element. In addition, these surveys are Official Statistics and any reporting needs to be within the code of best practice for Government Statistical Service. This contract is to assist DPersCap to conduct research on behalf of the Army and to allow for high quality exploitable evidence to be produced. It is necessary to have an extra-mural organisation under contract to conduct certain aspects of this work.

2. DPersCap requires extra-mural specialist support to conduct and fulfil all requirements listed below for 1 year with the additional requirement of allowing yearly contract reviews with the potential to extend for a maximum of a 3 year extension after the initial first year, totalling a maximum of 4 years.

Requirement.

Internal Army (self-generated) Surveys.

3. A provision is to be made to allow additional surveys to be generated under direction from DPersCap Staff. These surveys are to be administered on an ongoing basis as and when required, and are to be administered via a paper based/postal, web-based questionnaire or by other means available to the contractor i.e. app based survey as required. Surveys will be of various lengths and themes and should be made available via a secure and easy accessible system to as many Service Personnel and families as possible for completion.

Volunteer Reserves Continuous Attitude Survey.

4. The survey is to be administered to a sample of up to 12 000 Army Reservists to gain their views and attitudes towards life in the Reserves Force. The survey is to be administered annually, via a paper-based/postal questionnaire, which is returned by post directly to the contractor. If requested by DPersCap, it is also to be made accessible via a web-based questionnaire to be developed by the contractor.

Families Continuous Attitude Survey (FAMcas).

5. The survey is to be administered to a representative sample of Spouses/Civil Partners of serving personnel to gather attitudes and opinions regarding their experience of Service life. The survey is to be administered annually to approximately 12 000 Service personnel for onward dissemination to their spouses. The survey is to be administered via a paper based/postal questionnaire which is returned by post directly to the contractor. If requested by DPersCap, it is also to be made accessible via a web-based questionnaire.

Armed Forces Continuous Attitude Survey (AFcas).

6. The survey is to be administered by Defence Statistics. The requirement is for a contractor to analyse the findings from an SPSS database of coded results, which will be provided. There is a requirement for an annual report to be produced.

Sexual Harassment Survey.

8. The survey is to be administered to a representative sample of Service Personnel, both male and female to gather attitudes, opinions and any experience of sexual harassment in the Army. The survey is to be administered annually to approximately 25 000 Service Personnel. The survey is to be administered via a paper based/postal questionnaire, which is returned by post directly to the contractor. If requested by DPersCap, it is to be made accessible via a web-based questionnaire.

Full details are found in the attached documentation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 12

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

3 x 1 year options for extension.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 23/06/2016

Local time: 15:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on https://www.contracts.mod.uk/delta You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 35A299U5WJ. Please ensure you follow any instruction provided to you here.

The deadline for submitting your response(s) is 23.6.2016 15:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing – support@contracts.mod.uk or call 0800 282 324.

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

From 2.4.2014 the Government is introducing its new Government Security Classifications Policy (GSC) to replace the current Government Protective Marking Scheme. A key aspect of this is the reduction in the number of security classifications used. All suppliers to the Department are encouraged to make themselves aware of the changes as it may impact on this Requirement. The link below to the gov.uk website provides information on the new GSC.

https://www.gov.uk/government/publications/government-security-classifications

The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any contract documents are accompanied by instructions on safeguarding classified information (e.g. a Security Aspects Letter), the Authority reserves the right to amend the terms of these instructions to reflect any changes in national law or government policy, whether in respect of the applicable protective marking scheme, specific protective markings given, the aspects to which any protective marking applies, or otherwise.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code: 35A299U5WJ.

Please ensure you follow any instruction provided to you here.

The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.

Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone 0800 282 324.

GO Reference: GO-2016523-DCB-8250171.

https://www.gov.uk/government/publications/government-security-classifications

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.

The information and/or documents for this opportunity are available on http://www.contracts.mod.uk

Suppliers must log in, go to your Response Manager and add the following Access Code: 35A299U5WJ.

Please ensure you follow any instruction provided to you here.

Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.

GO Reference: GO-2016523-DCB-8250238.

VI.4)Procedures for review

VI.4.1)Review body

Ministry of Defence, C&C, C&C
Glasgow
G2 8EX
UNITED KINGDOM

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

23/05/2016

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