Provide Laundry Service to Staffordshire Police

The Tenderer is to provide a high quality and cost-effective wash and return laundry service for items originating from Locations within Staffordshire.

United Kingdom-Stafford: Laundry-collection services

2015/S 104-189277

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Staffordshire Police
N/A
Procurement Team — Block 8, Staffordshire Police HQ
For the attention of: Amy Fergusson
ST18 0YY Stafford
UNITED KINGDOM
Telephone: +44 1785232434
E-mail: amy.fergusson@staffordshire.pnn.police.uk

Internet address(es):

Address of the buyer profile: https://uk.eu-supply.com/ctm/Supplier/CompanyInformation/Index/31727

Electronic access to information: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=12481&B=BLUELIGHT

Electronic submission of tenders and requests to participate: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=12481&B=BLUELIGHT

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Provision of a Laundry Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Staffordshire.

NUTS code UKG24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Tenderer is to provide a high quality and cost-effective wash and return laundry service for items originating from Locations within Staffordshire. ‘Locations’ will include, but not be limited to; custody facilities, forensic departments, uniform stores and any other premises owned and/or utilized by the Authority within Staffordshire.
Items currently originating at custody facilities may include but not be limited to; custody cell blankets (special risk / anti-rip), bath and hand towels, high risk suits, jogging bottoms, sweatshirts and t-shirts. Ad-hoc laundry requests originating from other locations may include but not be limited to; forensic lab coats, tablecloths, various items of machine washable police uniform and workshop overalls.

II.1.6)Common procurement vocabulary (CPV)

98311000, 18935000, 98311100, 98311200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Tenderer is to provide a high quality and cost-effective wash and return laundry service for items originating from Locations within Staffordshire.
‘Locations’ will include, but not be limited to; custody facilities, forensic departments, uniform stores and any other premises owned and/or utilized by the Authority within Staffordshire.
Items currently originating at custody facilities may include but not be limited to; custody cell blankets (special risk / anti-rip), bath and hand towels, high risk suits, jogging bottoms, sweatshirts and t-shirts. Ad-hoc laundry requests originating from other locations may include but not be limited to; forensic lab coats, tablecloths, various items of machine washable police uniform and workshop overalls.
Estimated value excluding VAT: 180 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 024 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Northern Custody Facility

1)Short description

Scheduled collections and deliveries of laundry from the Northern Area Custody Facility (NACF), Etruria, Stoke on Trent, ST1 5NP.

2)Common procurement vocabulary (CPV)

98311000, 18935000, 98311100, 98311200

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

This tender has been split geographically. Tenderers can tender for one or more lots though must indicate this clearly within their response.

Lot No: 2Lot title: Southern Custody Facilities

1)Short description

Scheduled collections and deliveries of laundry from Southern Custody Facilities:
— Watling House, Watling Street, Gailey, ST19 5PR;
— Burton Police Station, Horninglow Street, DE14 1PA;
— Tamworth Police Station, Spinning School Lane, B79 7BB;
— Stafford Police Station, Eastgate Street, ST16 2DQ.

2)Common procurement vocabulary (CPV)

98311000, 18935000, 98311100, 98311200

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

This tender has been split geographically. Tenderers can tender for one or more lots though must indicate this clearly within their response.

Lot No: 3Lot title: Central

1)Short description

Scheduled collections and deliveries of laundry from Headquarters based at Weston road, Stafford, ST18 0YY.

2)Common procurement vocabulary (CPV)

98311000, 18935000, 98311100, 98311200

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

This tender has been split geographically. Tenderers can tender for one or more lots though must indicate this clearly within their response.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special form is required by the grouping of providers. The contract may be awarded to a single applicant or a consortium but in the case of a consortium the liability of the consortium members may be required to be joint and several.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details of the conditions are set out in the tender document.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Shall be in accordance with Article 58 of the Directive 2014/24/EU.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Shall be in accordance with Article 58 of the Directive 2014/24/EU.
Minimum level(s) of standards possibly required: As per the Tender Document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Shall be in accordance with Article 58 of the Directive 2014/24/EU.
Minimum level(s) of standards possibly required:
As per the Tender Document.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

3201

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

8.7.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 8.7.2015 – 12:01

Place:

In accordance with the Commissioner‘s Contract Standing Orders.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

28.5.2015