Provide Lift Maintenance Service in London

Lift Maintenance and Refurbishment Services for Newlon Housing Trust 2016.

United Kingdom-London: Lift-maintenance services

2016/S 047-078549

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Newlon Housing Trust
Newlon House, 4 Daneland Walk, Hale Village
For the attention of: Cooper Heather
N17 9FE London
UNITED KINGDOM
Telephone: +44 2076138000
E-mail: heather.cooper@newlon.org.uk

Internet address(es):

General address of the contracting authority: http://www.newlon.org.uk/

Address of the buyer profile: http://www.newlon.org.uk/

Further information can be obtained from: BravoSolution Local Government Sourcing portal
Internet address: https://www.localgovsourcing.co.uk/newlonhousingtrust/web/login.html

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: BravoSolution Local Government Sourcing portal
Internet address: https://www.localgovsourcing.co.uk/newlonhousingtrust/web/login.html

Tenders or requests to participate must be sent to: BravoSolution Local Government Sourcing portal
Internet address: https://www.localgovsourcing.co.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities
Other: public procurement

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Lift Maintenance and Refurbishment Services for Newlon Housing Trust 2016 – 21/22.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Various Boroughs in North East London, UK.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 067 500 and 1 817 500 GBP

II.1.5)Short description of the contract or purchase(s)

Newlon Housing Trust is a not-for-profit, charitable housing association founded in Hackney in 1968 to provide local people with decent and affordable homes. This remains our core mission. In partnership with our Group members, we also aim to provide people with the additional care and support they need to live their lives as successfully and independently as possible.
We have three key objectives which we are aiming to meet by 2022:
—To provide at least 2 000 new affordable homes for people in housing need.
—To continue to improve the services we offer our residents.
—To help 1 000 residents not currently in work into employment.
Our Housing management department have a requirement for a Concierge and Estate Inspection Service, that can help us to deliver an improved service for our residents and make a contribution towards the employment of our residents.
The main services that the Trust require are:

II.1.6)Common procurement vocabulary (CPV)

50750000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lift maintenance, testing and repair, option to have vandalism included or excluded from the contract, option to instruct major modernisation and refurbishment of lifts during the course of the contract.
Estimated value excluding VAT:
Range: between 1 666 900 and 1 825 100 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contracts will be subject to regular performance reviews. Newlon Housing Trust will have an option to extend the initial five year contract by an additional year, depending upon satisfactory performance by the supplier, as measured by KPIs. Lift maintenance, testing and repair, option to have vandalism included or excluded from the contract, option to instruct major modernisation and refurbishment of lifts during the course of the contract.

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Any bond or guarantees required by Newlon Housing Trust will be set out in the Tender Documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Will be as detailed in the Tender Documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If economic operators intend to form a consortium they may be required to incorporate a company to form a special purpose vehicle. Economic operators forming a consortium will be expected to have joint and several liability/responsibility for the due performance of any contract entered into between Newlon Housing Trust and such economic operators.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Economic operators who satisfy any of the criteria for rejection set out in Regulation 23(1) shall be treated as ineligible. Economic operators may be requested to provide such evidence as it is reasonably necessary to allow Newlon Housing Trust to establish that the aforementioned criteria does not apply to them.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender: 1. Register your company on the eSourcing portal (this is only required once) — Browse to the eSourcing Portal:https://www.localgovsourcing.co.uk/newlonhousingtrust/web/login.html and click the link to register — Accept the terms and conditions and click ‘continue’ — Enter your correct business and user details — Note the username you chose and click ‘Save’ when complete — You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender — Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link (these are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the ‘Express Interest’ button at the top of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box. 3. Responding to the tender — Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification — Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT — There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Tender Instructions.
Minimum level(s) of standards possibly required: As detailed in the Tender Instructions.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the Tender Instructions.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 1
Objective criteria for choosing the limited number of candidates: As described in the Tender Instructions.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

4.4.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 3.6.2016

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

1. The Contracting Authority intends to use an eTendering system in this procurement exercise.
2. Economic operators are advised that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) may apply to the service.
3. Newlon Housing Trust reserves the right to withdraw from this procurement procedure at any time without awarding a contract or contracts. Economic operators shall be responsible for the costs and expenses they incur as a result of participation in this procurement process. Newlon Housing Trust and its advisors shall not be liable for and will not pay any costs in respect of the preparation of any tender submission, whether successful or unsuccessful. This shall also apply in the event that the procurement process is postponed, cancelled or abandoned by Newlon Housing Trust at any stage and for any reason. Economic operators shall be deemed to have unequivocally accepted this as a condition precedent to participation in the procurement process.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The Royal Courts of Justice
The Strand
WC2A 2LL London
Telephone: +44 2079476000

Body responsible for mediation procedures

The Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

The Cabinet Office
70 Whitehall
SW1 2AS London
UNITED KINGDOM
Telephone: +44 2079476000

VI.5)Date of dispatch of this notice:

4.3.2016